FREE 23+ Sample Event Calendar Templates in PDF | Google Docs | MS Word | Pages

Keeping track of dates seems a lot of work, especially when there is a lot ahead. How do you recall important events without any hassle? You better have a plan! The best way to organize events is with an event calendar. Whether there is an upcoming concert or fundraising, an event calendar makes event management a snap, from promotion to registration. Continue reading below for more tips and tricks in creating a printable calendar at your fingertips.

Keeping track of dates seems a lot of work, especially when there is a lot ahead. How do you recall important events without any hassle? You better have a plan! The best way to organize events is with an event calendar. Whether there is an upcoming concert or fundraising, an event calendar makes event management a snap, from promotion to registration. Continue reading below for more tips and tricks in creating a printable calendar at your fingertips.

Event Calendar Template Sample

Sample Event Calendar Template

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Event Calendar

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What Is an Event Calendar?

An event calendar is a list or series of events that take place on particular dates. It can be used for personal record keeping. Meanwhile, businesses use an event calendar to track occasions throughout the fiscal year. It helps them in scheduling events and makes sure these activities do not occur simultaneously. With a calendar, you can organize a system to manage projects, campaigns, meetings, conferences, etc.

Why Is an Event Calendar Important?

A simple calendar helps us be more productive by creating a daily routine or getting items knocked off our “To Do” lists. We can plan our daily work, helping us what should be done first with an event calendar. Without prioritizing what needs to be done, we may run around doing things irregularly. An event calendar can even help us schedule time to take a break now and then. 

In 2016, 70% of adults depended on modernized calendars for their daily activities, a survey conducted by ECAL reported. Nearly 30% rely on physical calendars and mobile calendars in scheduling tasks weekly. Somehow, it is good to note that many people use event calendars for their respective tasks.

How To Make an Organized Event Calendar

We mostly see business calendars hanging on walls or placed on a desk. But did you know that you can personalize a calendar according to your schedule’s needs? It is not an unusual thing to do for mobile and modernized calendars. However, it could be a little different if you do it physically. Templates are accessible, so you do not have to start from scratch. Here are tricks that can help you organize an event calendar neatly:

Tip 1: Determine Events and Occasions

Take note of annual events that happen regularly. These are the easiest ones to plot on your calendar because it is expected to happen again. If you are having trouble remembering these events, refer to your old event calendar and list them down chronologically. Although some of these activities may happen on the weekend, adjust the dates to remain on track. Planning ahead gives you more time to prepare for these occasions.

Tip 2: Anticipate Additional Events

Aside from recurring events, some events may be celebrated only in a particular year. For this instance, make sure that your calendar can accommodate additional activities on top of what is already scheduled. Once you identified these events, plot them on your calendar right away. Other spontaneous events are the ones to look out for. Make sure your sample calendar has enough space for more schedules.

Tip 3: Note the Event’s Details

To identify the events easily, include titles and other significant details. This will help you recognize the things that need to be done on that date if there are any. Preparedness is the key to a successful event, so take time thinking about the time, venue, and other relevant factors. You can even indicate the name of the people who will be participating in the occasion. With this, the calendar is not only a schedule of events but also serves as a checklist.

Tip 4: Prepare for Hectic Seasons

While debating what date to pin an event on, check if you are not getting in the way of a busy project schedule or hectic holiday. This is very important for businesses if they do not want to compromise something. So, set the event on a day that would not hamper employees’ productivity because they are working on scheduled training or meetings too.

FAQs

Schedules are something anyone grapples with; even organizations and businesses seem to get into tight deadlines and numerous events. An event calendar can take off this burden from their shoulders by planning and working on the preparations. Download our event calendar templates now, and execute any occasion successfully!