FREE 10+ Data Sharing Agreement Samples in PDF

A Sharing Agreement is an arrangement between two or more parties that has been applied in a lot scenarios. Such as Job Sharing Agreement, Property Sharing Agreement and Profit Sharing Agreement among others. This is also applicable whenever there is a need to share data or files which is normally being practiced in businesses, field of research or in government agencies. To know more about this, continue reading our article to find out more and check out below our different data sharing agreement samples.

10+ Data Sharing Agreement Samples

1. Data Sharing Agreement Sample

2. Master Data Sharing Agreement

3. Printable Data Sharing Agreement

4. School Data Sharing Agreement

5. Editable Data Sharing Agreement

6. Project Data Sharing Agreement

7. Health Agency Data Sharing Agreement

8. Standard Data Sharing Agreement

9. Confidential Data Sharing Agreement

10. External Researcher Data Sharing Agreement

11. Laboratory Data Sharing Agreement

What Is a Data Sharing Agreement?

Data sharing is important in the field of research, in business and in policy making. Sharing data discourages duplication of effort in data collection and encourages diverse thinking and collaboration, as others are able to use the data to answer questions that the initial data collectors may not have considered. Since these data are original works from its contributors, it is necessary to protect the information shared. So, this is why a Data Sharing Agreement is required. A Data Sharing Agreement is a formal contract which  terms and conditions of the sharing arrangement, including obligations to protect the personal data shared, the responsibilities of the parties and mechanisms through which data subjects may exercise their rights.

How to Formulate a Data Sharing Agreement?

So what should be addressed in a data sharing agreement? Here is a list that may cover some basic information to give you an idea how to formulate a data sharing agreement:

I. Purpose and Information Clause

This should contain the names of the parties who will be entering into a agreement. Alongside with the purpose why the agreement is being served.

II. Period of Agreement

This is the period beginning from date of signing of agreement and at the end of the commencement date unless terminated earlier or extended in terms hereof. Determine when the provider will give the data to the receiver and how long the receiver will be able to use the data. And provide the terms on what would happen to the data once the its serves its purpose.

III. Intended Use of the Data

State the purpose of the data usage, such as if this is for data research, studies or policy-making.

IV. Data security

To continuously still ensure that the data is still protected from outside parties aside from the ones involved, the level of access must be limited or controlled, authentication key and passwords are only disseminated to the involving parties.

V. Data Confidentiality

Protecting data against unintentional, unlawful, or unauthorized access, disclosure, or theft is still the main priority even as the data is being shared through an agreement. Describe the required procedure that the receiver must use to ensure that data remain confidential. Make sure that personal data should remain confidential and should not be disclosed verbally or in writing to an unauthorized third party, by accident or otherwise.

VI. Restrictions on Data Use

Define any restrictions on how the data or data findings can be used. There should be a set of clear limitations on the usage as not to prompt any illegal distributions.

VII. Methods of Data Sharing

There should be a set of instructions on how the data should be transferred from the provider to the receiver. Will these be in a form of hard or soft copies? And should the data be encrypted before being transferred.

VIII. Financial Costs

Clarify who will cover the monetary costs of sharing the data and if there are any expenses incurred during the data sharing process.

FAQs

There are considerable benefits when it comes to data or information sharing. As this can encourages accountability and transparency, enabling researchers to validate one another’s findings. Finally, data from multiple sources can often be combined to allow for comparisons that cross national and departmental lines. Yet it is a risky business and should be dealt with the proper data sharing procedure through a legally binding agreement for the protection of both parties.