FREE 10+ Faculty Exchange Agreement Samples in MS Word | Google Docs | Apple Pages | PDF

Does your university or school offers the opportunity for your professors and teaching assistants to go to other countries to teach and conduct research and be exposed to different cultures and diverse people from different backgrounds? This is a great opportunity for your university to enjoy the takeaways the exchange faculty has been exposed to and learned from and at the same time, the faculty not only learned new knowledge essential to their jobs but also helps advance their academic career as well. Once faculty members are picked for the exchange program, an agreement needs to be made first to spell out all the terms and conditions that they are obligated to do and follow and to ensure that they are willing to be part of the program. If you’re assigned to create an exchange agreement, you might be pleasantly surprised to know that it is similar to creating a contract. This article will guide you on how to make a faculty exchange agreement.

10+ Faculty Exchange Agreement Samples

1. Faculty Exchange Agreement Template

2. Faculty Exchange Agreement

3. Faculty Exchange Program Agreement

4. Medical Faculty Exchange Agreement

5. University Faculty Exchange Agreement

6. Faculty of Business Exchange Agreement

7. Sample Faculty Exchange Agreement

8. Host Faculty Exchange Agreement

9. Student and Faculty Exchange Agreement

10. Faculty Exchange Agreement Form

11. Academic Faculty Exchange Agreement

What is Faculty Exchange?

A faculty exchange is a program done by universities to provide participants, specifically the faculty members of the university, the opportunity to teach or do academic research for one semester up to a year at an overseas university.

Details to Include in a Faculty Exchange Agreement

1. Goal of the Agreement

Address the goals that you want to achieve when signing the agreement. Usually, the goal of the contract is to reach an agreement between the school and the faculty member assigned to the exchange program and that both parties understand the purpose of doing this program.

2. Faculty Assigned for the Exchange Details

Explain all the details on how the faculty member is chosen to be part of the program, which faculty is eligible to join the program, and what rules, regulations, and policies will be followed when assigning a faculty member for the program.

3. Faculty Exchange Coordinator Details

Explain the details on appointing an exchange program coordinator who will be responsible for receiving and screening faculty applications for exchanges, orientation for departing and incoming faculty, providing assistance to housing and transportation,  and general program administration.

4. Financial Obligation

Explain the arrangement regarding the financial responsibilities of both the school and the faculty member who will be participating in the program. The financial responsibilities include employment, compensation, travel, transportation, local subsistence, health insurance, lodging, and other related expenses.

5. Period of the Exchange Program

Give details regarding the period of the exchange program. Include the starting date and end date of the program.

6. Duties and Responsibilities

State all the important details of the duties and responsibilities assigned to the faculty member once they are under the direction of the academic department of the host institution. State additional policies, regulations, or workloads that the faculty member is designated to follow.

7. Compensation and Benefits

Give details regarding any salary and benefits that the faculty member will receive from the work they will be doing in the host institution. Make sure the details you input here are accurate.

8. Other Important Details

Include other details necessary for the contract such as immigration policies that the faculty members are subjected to, indemnification clauses just in case injuries or property damage happened due to negligence, and extension or termination of the contract when it’s deemed necessary. Provide a set date of when the termination of the contract will happen and give details on how the contract can be valid for an extension.

 

FAQs

Once you’re done drafting the agreement, make sure to review it first and check to see if there are any errors or wrong information being input. Discuss the agreement first with the faculty member welcome their suggestions listen to their concerns and address them all first before you both sign the agreement. To help you get started writing the agreement, download our free sample templates above to use as your guide!