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A student, employee, or colleague can ask anyone to write them a letter of referral to help them secure a new job opportunity or a position in an educational institution. This type of letter is composed by an individual who has a connection with an applicant and who can certify the skills, credibilities, and characteristics of the applicant, making them suitable for the position or spot they are applying or referring for.

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What is a Referral Letter Template?

A referral letter template also called a recommendation letter, is used for job applications along with resumes and cover letters. Someone might ask you to write a letter of referral for them and it is important that you are knowledgeable about their work performance or familiar with their performance evaluation from their previous tasks, or assignments as well as their roles and responsibilities. Thus, referral letters are best written by people who have directly witnessed the performance of the applicant in their job or educational environment.

How do I Write a Referral Letter?

Providing a referral letter during your college applications, job applications, and volunteering is an effective way to let hiring managers and admissions committees know more about the applicant. These referral letter templates can be accomplished or written by a previous employer, teacher or professor, or a highly respected member of the community. 

Step 1: Write the Sender and Recipient’s Addresses

When writing a referral letter, make sure to include both the sender and recipient’s correct addresses, as well as your contact information and the date of writing the letter. To make sure that the address you included in the letter is correct, let the applicant double-check the details.

Step 2: Include an Introduction and Overview of the Applicant’s Strengths

You can address the hiring manager or admission officer by the name provided by the applicant at the introduction of your referral letter as well as a short introduction of yourself including your background or area of professionalism and your connection to the applicant. 

Step 3: Write a Closing Statement

After sharing the applicant’s strengths, you can now write a closing statement and summarize the reasons why they are suitable for the position they are applying for. Allow the recipient to contact you if they have any questions regarding the application.

Step 4: Provide a Space for your Signature

To end your referral letter, make sure to include your signature with your name and title. If you are sending the letter through the mailbox, include your handwritten signature under your typed name in the space provided.

FAQs

Referral letter templates are documents you can use when writing a letter of referral to help an applicant secure a job. This type of letter is also referred to as a recommendation letter which outlines and describes the reason why an applicant is suitable for the position or role they are applying for. A referral letter is not only used for job applications but also for college applications, internship applications, or for applying for volunteer positions.