Board Resolution Samples & Templates

Check and try our wide collection of free board resolution samples for your company’s amendments and strategies. Make your life easier by downloading sample from our wide collection suitable for every possible decision taken in boardroom. Simply download the sample, take printout and fill in the details…Signatures of the board members and your work schedule is done!!!

Our team has made the samples for every decision that may be taken in a board meeting. With a huge collection in our database coming absolutely free, you are surely going to appreciate our efforts in streamlining in your business. You may also see board meeting agenda.

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Board Resolution Letter

ABC Corporation

Board Resolution

Date: June 8, 2024

Resolution No.: 2024-06

Title: Approval of Expansion Plan

WHEREAS, the Board of Directors of ABC Corporation (hereinafter referred to as the “Company”) held a meeting on June 7, 2024, at the company’s headquarters in New York, NY, and discussed various matters pertaining to the business and operations of the Company;

AND WHEREAS, after due deliberation and consideration, the Board has decided to approve the expansion plan to open new offices in Chicago, IL, and Los Angeles, CA;

NOW, THEREFORE, BE IT RESOLVED, that:

1. Approval of Expansion Plan: The Board of Directors hereby approves the expansion plan to open new offices in Chicago, IL, and Los Angeles, CA, as presented in the meeting.
2. Authorization: John Doe, CEO of ABC Corporation, is hereby authorized to take all necessary steps and actions to implement the aforementioned resolution, including but not limited to securing leases, hiring staff, and setting up office infrastructure.
3. Effective Date: This resolution shall be effective as of June 8, 2024.

FURTHER RESOLVED, that a copy of this resolution be filed in the minute book of the Company and made available for inspection as required by law.

IN WITNESS WHEREOF, the undersigned, being duly authorized by the Board of Directors, has signed this resolution on behalf of the Company as of the date first above written.

Signatures:

Jane Smith
Chairperson
June 8, 2024

Robert Brown
Director
June 8, 2024

Emily Johnson
Director
June 8, 2024

Certified By:

Michael Lee
Secretary
ABC Corporation
June 8, 2024

Seal of the Company (if applicable):

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Board Resolution For Authorised Signatory

XYZ Corporation

Board Resolution

Date: June 8, 2024

Resolution No.: 2024-07

Title: Appointment of Authorized Signatory

WHEREAS, the Board of Directors of XYZ Corporation (hereinafter referred to as the “Company”) held a meeting on June 7, 2024, at the company’s headquarters in San Francisco, CA, and discussed various matters pertaining to the business and operations of the Company;

AND WHEREAS, after due deliberation and consideration, the Board has decided to appoint an authorized signatory for the purpose of signing documents on behalf of the Company;

NOW, THEREFORE, BE IT RESOLVED, that:

1. Appointment of Authorized Signatory: The Board of Directors hereby appoints Jane Doe, Chief Financial Officer of XYZ Corporation, as the authorized signatory of the Company.
2. Powers Granted: Jane Doe is hereby authorized to sign all necessary documents, agreements, and instruments on behalf of the Company, including but not limited to contracts, checks, and legal documents, in accordance with the Company’s policies and procedures.
3. Effective Date: This resolution shall be effective as of June 8, 2024.

FURTHER RESOLVED, that a copy of this resolution be filed in the minute book of the Company and made available for inspection as required by law.

IN WITNESS WHEREOF, the undersigned, being duly authorized by the Board of Directors, has signed this resolution on behalf of the Company as of the date first above written.

Signatures:

John Smith
Chairperson
June 8, 2024

Robert Brown
Director
June 8, 2024

Emily Johnson
Director
June 8, 2024

Certified By:

Michael Lee
Secretary
XYZ Corporation
June 8, 2024

Seal of the Company (if applicable):

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Board Resolution For Opening Bank Account

ABC Corporation

Board Resolution

Date: June 8, 2024

Resolution No.: 2024-08

Title: Opening of Bank Account

WHEREAS, the Board of Directors of ABC Corporation (hereinafter referred to as the “Company”) held a meeting on June 7, 2024, at the company’s headquarters in New York, NY, and discussed various matters pertaining to the business and operations of the Company;

AND WHEREAS, the Board of Directors deems it necessary and in the best interest of the Company to open a bank account with [Name of the Bank];

NOW, THEREFORE, BE IT RESOLVED, that:

1. Opening of Bank Account: The Board of Directors hereby approves the opening of a bank account in the name of ABC Corporation with [Name of the Bank] at [Bank’s Branch Address].
2. Authorized Signatories: The following individuals are hereby appointed as authorized signatories for the bank account:
   • John Doe, CEO
   • Jane Smith, CFO

   They are authorized to sign checks, execute agreements, and perform other banking transactions on behalf of the Company.

3. Powers Granted: The authorized signatories are empowered to operate the bank account, including but not limited to deposits, withdrawals, signing checks, and entering into banking agreements.
4. Effective Date: This resolution shall be effective as of June 8, 2024.

FURTHER RESOLVED, that a copy of this resolution be provided to [Name of the Bank] as evidence of the authorization of the aforementioned individuals.

IN WITNESS WHEREOF, the undersigned, being duly authorized by the Board of Directors, has signed this resolution on behalf of the Company as of the date first above written.

Signatures:

John Smith
Chairperson
June 8, 2024

Robert Brown
Director
June 8, 2024

Emily Johnson
Director
June 8, 2024

Certified By:

Michael Lee
Secretary
ABC Corporation
June 8, 2024

Seal of the Company (if applicable):

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Board Resolution to Sell Property

XYZ Corporation

Board Resolution

Date: June 8, 2024

Resolution No.: 2024-09

Title: Authorization to Sell Property

WHEREAS, the Board of Directors of XYZ Corporation (hereinafter referred to as the “Company”) held a meeting on June 7, 2024, at the company’s headquarters in San Francisco, CA, and discussed various matters pertaining to the business and operations of the Company;

AND WHEREAS, the Board of Directors deems it necessary and in the best interest of the Company to sell the property located at [Property Address];

NOW, THEREFORE, BE IT RESOLVED, that:

1. Authorization to Sell Property: The Board of Directors hereby approves the sale of the property located at [Property Address].
2. Authorized Representatives: The following individuals are hereby appointed as authorized representatives to execute the sale of the property:
   • John Doe, CEO
   • Jane Smith, CFO

   They are authorized to negotiate, sign, and execute all necessary documents and agreements related to the sale of the property.

3. Sale Price and Terms: The authorized representatives are empowered to sell the property at a price not less than [Minimum Sale Price] and on terms and conditions they deem in the best interest of the Company.
4. Effective Date: This resolution shall be effective as of June 8, 2024.

FURTHER RESOLVED, that a copy of this resolution be filed in the minute book of the Company and made available for inspection as required by law.

IN WITNESS WHEREOF, the undersigned, being duly authorized by the Board of Directors, has signed this resolution on behalf of the Company as of the date first above written.

Signatures:

John Smith
Chairperson
June 8, 2024

Robert Brown
Director
June 8, 2024

Emily Johnson
Director
June 8, 2024

Certified By:

Michael Lee
Secretary
XYZ Corporation
June 8, 2024

Seal of the Company (if applicable):

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Types of Board Resolutions

Board resolutions are formal decisions or actions taken by a company’s board of directors. They can cover a wide range of topics depending on the needs of the company. Here are some common types of board resolutions:

1. Corporate Governance Resolutions

• Appointment of Officers: Resolution to appoint key officers such as the CEO, CFO, and other executive positions.
• Board Appointments: Resolution to appoint new board members or to fill vacancies on the board.
• Committee Formation: Resolution to sample form committees such as audit, compensation, or governance committees.

2. Financial Resolutions

• Opening Bank Accounts: Resolution to open new bank accounts or designate signatories for existing accounts.
• Approval of Budgets: Resolution to approve the company’s annual budget or significant financial plans.
• Loan Approvals: Resolution to authorize borrowing funds, taking out loans, or issuing bonds.
• Dividend Declarations: Resolution to declare dividends to shareholders.

3. Operational Resolutions

• Contract Approvals: Resolution to approve significant contracts or agreements.
• Property Transactions: Resolution to buy, sell, or lease property or other significant assets.
• Capital Expenditures: Resolution to approve major capital expenditures or investments.

4. Compliance and Legal Resolutions

• Adoption of Policies: Resolution to adopt or amend company policies, such as conflict of interest, code of conduct, or compliance policies.
• Litigation Decisions: Resolution to authorize the initiation or settlement of legal proceedings.
• Regulatory Filings: Resolution to approve necessary regulatory filings or compliance actions.

5. Strategic Resolutions

• Mergers and Acquisitions: Resolution to approve mergers, acquisitions, or strategic partnerships.
• Corporate Restructuring: Resolution to approve changes in the corporate structure, such as forming subsidiaries or restructuring the company.
• Issuance of Shares: Resolution to issue new shares, stock options, or other equity instruments.

6. Employee and HR Resolutions

• Employee Stock Plans: Resolution to approve employee stock ownership plans or stock option plans.
• Executive Compensation: Resolution to approve executive compensation packages or bonus plans.

7. Annual and Routine Resolutions

• Approval of Annual Reports: Resolution to approve the company’s annual report and financial statements.
• Appointment of Auditors: Resolution to appoint or reappoint external auditors for the company.
• Annual General Meeting (AGM): Resolution to schedule and approve the agenda for the AGM.

8. Miscellaneous Resolutions

• Authorization to Sign Documents: Resolution to authorize specific individuals to sign documents on behalf of the company.
• Use of Company Seal: Resolution to approve the use of the company seal on official documents.
• Changes in Bylaws: Resolution to amend the company’s bylaws or articles of incorporation.

Each type of resolution serves a specific purpose and ensures that the actions taken by the board are documented, authorized, and compliant with legal and regulatory requirements.

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Board Resolution Approving Financial Statements Template

How To Make A Board Resolution?

Making a board resolution is quite easy with a number of formats available freely over the internet. The first thing you need is to decide the format most suitable for you. There can be many types of board resolutions, one written like a notice or a letter. Once you have made the choice you can download the format accordingly. You may also see research agenda.

Steps to Make a Board Resolution

1. Understand the Purpose:
   • Identify the specific action or decision that needs to be authorized by the board. This could range from financial decisions to operational changes or legal actions.
2. Prepare the Meeting Agenda:
   • Include the resolution topic in the board meeting agenda so that all board members are aware and can prepare for the discussion.
3. Hold the Board Meeting:
   • Convene a meeting of the board of directors. Ensure that you have a quorum (the minimum number of board members required to be present) as specified in the company’s bylaws.
   • Discuss the proposed action or decision in detail.
4. Draft the Resolution:
   • Use a template or draft from scratch, ensuring you include the necessary components:

   a. Heading:

   • Include the company’s name, the title of the document (Board Resolution), and the date.

   b. Resolution Number:

   • Assign a unique number to the resolution for record-keeping purposes.

   c. Title:

   • Provide a brief title that summarizes the subject of the resolution.

   d. Preamble (Whereas Clauses):

   • Describe the context and reasons for the resolution. Each statement typically begins with “Whereas” and provides background information.

   e. Resolutions (Resolved Clauses):

   • Clearly state the decisions or actions that the board is authorizing. Each action usually starts with “Resolved, that”.

   f. Authorization:

   • Specify who is authorized to execute the actions described in the resolution.

   g. Effective Date:

   • State when the resolution takes effect.
5. Review and Approve:
   • Present the draft resolution during the board meeting.
   • Discuss any necessary amendments.
   • Take a formal vote to approve the resolution. Ensure that the decision is recorded in the meeting minutes.
6. Signatures:
   • Have the resolution signed by the board members or at least by the chairperson and the secretary.
   • Include the names and titles of the signatories and the date of signing.
7. Document the Resolution:
   • File the signed resolution in the company’s minute book.
   • Provide copies to relevant parties, such as banks, legal entities, or government agencies, if necessary.

Next you have to fill in the blanks with information such as the name of the company, and what the members have resolved in the meeting. Once that is done, you need to get it signed by people present in the meeting.You may also see shareholders agreement.

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Board Resolution Approving Grant of Options Template

Board Resolution Format

This sample is found in word format and in the first paragraph it is mentioned that this is a certified copy where parts of meeting conducted in a company on a given date is mentioned. In the following paragraph the resolution is mentioned.You may also see company profile.

Sample Board Resolution Template

This sample format has a heading called board resolution followed by the name of the company. In the first paragraph the name of the board of directors along with date is mentioned. In the next paragraph the real resolution is stated.You may also see meeting agenda

Board Resolution Letter Template

This board resolution sample is written as a letter, and addressed to a person or a company. The letter has all the details of the company and the date and venue of the meeting followed by the actual resolution reached at in the meeting. You may also see collection letters.

Why Do You Need A Board Resolution Sample?

In every board meeting there are some formal duties, such as writing the minutes, forming a quorum to pass a resolution etc. Similarly, there should be a written statement of the resolution made in the meeting signed duly by the dignitaries or people present in the meeting.

• Standardization: It provides a consistent format for documenting decisions made by the board, ensuring that all necessary details are included and presented in a professional manner.
• Legal Compliance: Board resolutions are often required for legal and regulatory purposes. A sample ensures that the resolution meets legal standards and includes all necessary information to be legally binding.
• Efficiency: Having a template saves time and effort, allowing board members and corporate secretaries to quickly draft resolutions without starting from scratch.
• Clarity: A well-structured resolution clearly communicates the decisions and actions authorized by the board, reducing the risk of misunderstandings or misinterpretations.
• Record-Keeping: Board resolutions are important records that must be maintained in the company’s minute book. A sample ensures these records are thorough, organized, and easily accessible for future reference.
• Authority Documentation: Board resolutions formally document the authorization of specific actions, such as opening a bank account, selling property, or appointing signatories. This can be critical when dealing with external parties, such as banks, legal entities, and government agencies.
• Accountability: Using a sample ensures that all relevant board members and officers have reviewed and agreed to the resolution, fostering accountability and transparency within the organization.
• Best Practices: Samples are often based on best practices and industry standards, helping ensure that the company’s resolutions are comprehensive and effective.

This is a specified document and needs to follow some particular format. This is when a board resolution sample becomes relevant, as you can just download them from the internet, fill in the blanks with relevant information like company’s name etc, and get the document signed by people, and your resolution document is ready.You may also see classroom jeopardy templates

Corporate Board Resolution Template

This sample starts with the name of the company whose meeting was conducted. Thereafter the names of the directors who attended the meeting and then the main parts of the meeting as well as the resolution is mentioned as minutes.You may also see disagreement letters

Basic Board Resolution Template

Board Resolution Outline Template

Who Can Use A Board Resolution Template?

Actually everyone can use a board resolution template. In any company meeting, one resolution or the other is generally taken. And the resolution needs to be formally written, signed and either sent to people or kept in the record section. According to the rule of the company then, any company holding a meeting to resolve and issue can use board resolution. You may also see employee memos.

Moreover, financial institutes, education centers or hotels run by a board, which is mostly the case, all can use a board resolution template according to their choice and the requirements they have. There are a number of formats to choose from in the net. You may also see non profit budget

Whenever a company is making a new strategy they hold a meeting. The resolution passed in the meeting is generally kept in written format. There are several types of board resolution templates to be found on the internet, which can suit your purpose. You can download and print them easily. You may also see letter formats.

What is the ordinary board resolution?

An ordinary board resolution is a formal decision passed by a simple majority of the board members present at a meeting. It is used for routine matters and does not require a special or supermajority vote.

What are the parts of a board resolution?

A board resolution typically includes the heading, resolution number, title, preamble (whereas clauses), resolved clauses (actions authorized), authorization details, effective date, signatures, and certification.

Do I need a board resolution?

Yes, a board resolution is necessary for formalizing decisions made by the board of directors, ensuring legal compliance, providing clear documentation, and authorizing specific actions on behalf of the company.

Is board resolution same as director resolution?

Yes, a board resolution and a director resolution are essentially the same. Both terms refer to formal decisions made by the board of directors or individual directors acting within their authority.

Does a board resolution need to be signed by all directors?

No, a board resolution does not need to be signed by all directors. It typically requires signatures from the chairperson, secretary, and sometimes other key directors, depending on the company’s bylaws.

A board resolution is a formal decision made by a company’s board of directors, documented in writing. It is used to set policies, authorize actions, and make significant decisions affecting the organization’s operations and governance, ensuring legal compliance and organizational alignment with strategic objectives.

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