FREE 10+ Party Planning Checklist Samples [ Event, Supply, Graduation ]

Meticulous planning is needed for any successful event such as parties. Why so? Depending on the size and theme, there are a lot of things to consider when throwing a party. You have the venue, invitations, decorations, food catering, and many more. The bigger the party is the more intricate the planning becomes. That being said, whether you are a professional event planner or simply someone tasked to throw a party, a helpful tool that can help you is a party planning checklist. With this, you are able to keep track of all the details needed for the eventual success of the event. Read more about this in our article for today, and don’t forget to check out our free party planning checklist made available for download below.

10+ Party Planning Checklist Samples

1. Party Planning Checklist Template

2. Party Planning Checklist

3. Sample Party Planning Checklist

4. Standard Party Planning Checklist

5. Company Party Planning Checklist

6. Birthday Party Planning Checklist

7. Printable Party Planning Checklist

8. Professional Party Planning Checklist

9. Formal Party Planning Checklist

10. Editable Party Planning Checklist

11. Party Event Planning Checklist

What Is a Party Planning Checklist?

Have you ever tried going to the grocery and decided to write down what you need to buy so you won’t miss out on anything? Well, this is more or less called a checklist. This is simply a list you create in order to ensure consistency and completeness in carrying out a task. A checklist works in many ways, whether you do this for a job you need to complete or to help you remember things. And when it comes to planning an event, a party planning checklist is a handy tool that can help you take note of the things and work that needs to be done. It is human nature to forget about some things most especially when we have a lot on our mind, but with a checklist, your work would be a whole lot easier to do.

How To Create a Party Planning Checklist?

Creating a party planning checklist isn’t too hard to do, as long as you know what you are supposed to do. For event planners, it is important for them to clarify things with their clients before finalizing things, once information has been gathered and the party plans are set in motion then the next step is to create a party planning checklist. Here are some tips that can help you as you work on that checklist.

I. Create a Timeline

You may want to divide your checklist into various timelines. For example, if the party is supposed to be 5 months ahead then divide your checklist on monthly basis and jot down the list of tasks that needs to be completed within the given time period.

II. List The Tasks That Should Be Done First

Make sure to list down the most important tasks/activity that needs to be done first.

• Tentative dates – it’s best to list down different dates, as you will need to check with the venue and the guests for their availability.
• Theme – deciding on the theme as early as possible is important as you will need to contact suppliers or vendors.
• Food – planning your menu early is important so you will know which catering service to hire and then there’s the availability of services as well.
• Number of Attendees – make sure you verify the number of attendees as the venue and food will depend on how many people are attending.

III. Guestlist

Once you have that number of people, the next in your list is the guest list and a deadline of the invitation’s RSVP.

IV. Program

If the party needs to have a program, then you will need a list of activities which will also include hiring a host, a party DJ, a band, and other forms of entertainment.

V. Manpower

Try to check if you need any help let’s say with the logistics in case you need to move things from one venue to another. Check if the catering services or the venue itself offers servers or waiters.

VI. Budget

When you have a budget in mind, you can add a column of this into your checklist. Together with the list of work that needs to be accomplished. In that way you are not only reminded of what needs to be done, you can also check if you are right on budget with your party plans.

VII. Last Minute Follow-Ups

When the party date draws to close, create a list of work or tasks that needs follow-up, and finalization. Ensure you have the confirmation from your vendors and suppliers, from the location, food, decorations the entertainment, final guest list, rentals and etc.

FAQs

Planning for a party can be fun and exciting but to make sure it goes on as planned and ends up successful, you need a well-crafted party planning checklist. Should you need any help with your checklist, feel free to download our free samples found on this page.