FREE 10+ Event Order Samples in MS Word | MS Excel | Pages | Numbers | Google Docs | Google Sheets | PDF

Weddings, debuts, anniversaries, concerts, reunions, and other special occasions are some common types of events that needed some careful attention in planning and execution. It’s not just about the concept, style, decor, and food catering that you need to work on but also you need to consider even the smallest details involved in a specific event. As an event planner, there is something that you should develop: A banquet event order. In this article, we will discuss some tips about this matter, along with a helpful guide and downloadable samples for your business. Scroll until the end!

FREE 10+ Event Order Samples

1. Event Order Template

2. Free Event Order Form

3. Banquet Event Order Template

4. Catering Event Order Template

5. Sample Banquet Event Order

6. Event Change Order Template

7. Sample Event Order Form

8. Special Event Order Template

9. Standard Event Order Template

10. Catering & Banquet Event Form

11. Event Photography Order Template

What is an Event Order?

An event order is a document that shows an outline of the significant details on your event. It is important for the hotel where the event will take place as they will accomplish and communicate logistics to all essential hotel departments.

How to Create an Event Order

If you have some hard time writing important documents like an event order, don’t worry! We’re glad that we will help you in creating an event order that will effectively assist the hotel and other key persons in doing their job in the right way. In this section, we provide some beneficial tips that you need to consider: 

1. Write the most important event details  

In the first part, you should write the most important details of your event such as the name or theme of your event, exact date, setup times, start and end times, estimated guest count, and specific room locations that are going to be utilized. 

2. Include an outline of your event program

The next step is including an outline of the event’s program. If it is a gala night or a complicated evening gathering, a basic schedule of the program will be enough for the hotel management team. Usually for weddings, you need to include the specific timelines of the event which include the guest arrival, ceremony commencement time, cocktail hour, etc. 

3. Create a visual layout of room set-up 

If you’re an artsy and creative person, you will enjoy doing this part along with your client. You need to create a visual layout of the event’s room set-up. Considering the taste and preference of your client, make some sketches of your recommended set-up. Add the number of tables, number of seats per table, location of the entertainment, stage size/height/location, linen colors and styles to be used, and many more. Also, research some references on the internet for your mood board and inspirations like in Pinterest. 

4. List the menu items accordingly

One thing that guests usually look forward to attending an event is the foods and beverages being served. Make a list of the order it will be served like the hors d’oeuvre, appetizer, salad, main course, and dessert. Specify the quantities needed for the event so that all guests can savor the foods well. 

5. Make a complete list for audio-visual

Audio-visual (AV) is a significant aspect to bring the energy and brighten up the atmosphere of the event. Discuss with your team about the quantity and types of lighting, number and size of screens, and types of microphones needed. You can also add some internet access requirements, and special power requirements.

6. Add a list for staffing requirements

Don’t forget to add a list of staff that you need for the event. The details you need to include are the number of wait staff and bartenders at the event, security staff, parking attendants, coat check attendant, and many more.

 

FAQs

Be inspired from this quote by Walt Disney: “Whatever you do, do it well. Do it so well that when people see you do it they will want to come back and see you do it again and they will want to bring others and show them how well you do what you do.” So, just keep on doing your best in planning different kinds of events. To help you succeed in your work, we have included several downloadable and printable event order samples available in different types of formats. Please click the templates and start downloading now!