FREE 10+ Facility Services Scope of Work Samples in PDF

Facility management, or also called facility service, is a work discipline that ensures establishments such as office or recreation buildings are functional, comfortable, safe, and efficient for people to make use of.  Facility managers are responsible to ensure that places, where people occupy, are safe and sustainable enough for them to be productive in whatever they are tasks they are doing.  If you’re trained to be a facility manager and you’re qualified enough to take on work that is managing different types of commercial buildings and establishments, be prepared on taking on many clients. When you struck an agreement with your client to work with them for some time, prepare a scope of work document where you list down all the responsibilities you will do, the deliverables you will fulfill for the client and the amount of payment you charge your clients for your services. Read the article below to know how to create a facilities services scope of work.

10+ Facility Services Scope of Work Samples

1. Facility Services Scope of Work Sample

2. Editable Facility Services Scope of Work

3. Standard Facility Services Scope of Work

4. Facility Management Services Scope of Work

5. Facility Services Project Scope of Work

6. Facility Services Scope of Work Format

7. Printable Facility Services Scope of Work

8. Professional Facility Services Scope of Work

9. Basic Facility Services Scope of Work

10. General Facility Services Scope of Work

11. Strategic Facility Services Scope of Work

What Does a Facility Manager Do?

Facility managers are responsible for maintaining an organization or a company’s assets, such as property, buildings, equipment, and other facilities where the personnel stay, tangible inventory, and other types of facilities. Other responsibilities that facility managers do are:

• Property strategy
• Space management
• Maintaining communication
• Building maintenance and administration
• Testing and inspections
• Contract management
• Ensuring health and security in the property’s environment
• Managing renovations and refurbishments

How to Make a Facility Service Scope of Work

1. Deliverables

The deliverables are the outcomes that the client expects you to complete for the services they pay for you to do. Your deliverables are tangible products such as reports. This is where it reflects all the duties you completed. Other deliverables you’re expected to provide are:  

• An accurate list of assets inventory such as the list of every location that all assets are present in and all the equipment, tools, and machines present in the building:
• Risk assessment plans
• Performance management reports such as KPIs
• Processes, procedures, and policies
• Budget information of the facility
• Plans for investments, capital repairs, and strategies

2. Timeline

The timeline is important to include in the scope of work since it will chronologically show when the work will start and when it will end. This is also used as your basis on when you will deliver your deliverables to your client and complete your work. When making the timeline, it should have a schedule of the duration of the work and how often you’ll do it in a week or a month. Use a timeline chart where you can organize your schedule well.  

3. Duties and Responsibilities

This section is where you list down your duties and responsibilities as a facility manager. Be specific in identifying your responsibilities so your client will know all the tasks you’re doing to manage the facility. Below are examples of tasks that facility managers usually do that you can include in your scope of work:

1. Sourcing contracts of service providers for different functions in an establishment  s
2. Advising businesses to improve the efficiency of their facilities
3. Ensuring that all facilities in an establishment are well-maintained and most of them are conducting proactive maintenance
4. Managing budgets
5. Ensuring that all facilities comply with standards and government regulations
6. Forecasting the facility’s upcoming needs and requirements
7. Overseeing renovations and building projects
8. Assisting office relocations
9. Writing maintenance reports

5. Payment

The last part of the scope of work is where you include the payment of your services. Include other payments for other costs in this section such as the amount of the materials and tools you will use. Include your payment terms here such as when the client will pay you and how the payment is done. Discuss this with your client to reach a reasonable payment for your services.

FAQs

Once the scope of work is finalized, make sure it is free from any grammatical and spelling errors. Make sure to also discuss it with your client before you make final copies of the scope of work where you and your client sign it symbolizing that you both agree on these terms. To help you get started on making your scope of work, download our free sample templates above.