FREE 10+ Product Inventory Samples in MS Word | Google Docs | Google Sheets | MS Excel | PDF

At work or at home, an inventory template is used to track and record objects. So get managed with our free online inventory templates, whether you’re trying to keep track of supplies at the office or stuff in your house. No more hand-writing inventory lists or stocktakes; instead, enter inventory information into your preferred inventory record form or online spreadsheet and examine the data in an easily readable format. Your data will be safely kept.

10+ Product Inventory Samples

Product inventory is used to keep track of the number of goods and items your organization has on hand. Begin by entering the name of the product, its inventory ID number, its description, the vendor, the stock location, the unit price, and the quantity. Your Product Inventory Template will be carefully kept once you’ve included all of the information you require. You may then access and change critical inventory data from any location, at any time.

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Managing an Inventory

1. Prioritize your inventory – Organizing your inventory into priority groups will help you figure out which things you need to order more of and more regularly, as well as which are critical to your business but may be more expensive and take longer to move. Experts recommend categorizing your inventory into three categories: A, B, and C. The A category consists of higher-ticket things that you will need less of. Low-cost items with a high turnover rate fall into the C category. The B group consists of things that are modestly priced and move out the door slower than C items but faster than A items.
2. Track all product information – Keep track of the product details for each item in your inventory. SKUs, barcode data, suppliers, countries of origin, and lot numbers should all be included in this information. You might also want to keep track of the pricing of each item over time so you’re aware of issues like scarcity and seasonality that can affect the price.
3. Audit your inventory – Once a year, some firms conduct a comprehensive count. Others conduct spot checks on their most popular items on a monthly, weekly, or even daily basis. Many people engage in all of the aforementioned activities. Make it a habit to physically count your inventory on a regular basis, regardless of how often you do it.
4. Analyze supplier performance – Your inventory may be harmed by an unreliable supplier. It’s time to take action if your supplier is consistently late with deliveries or consistently under-delivers an order. Talk to your supplier about the issues and figure out what’s wrong. Prepare to change business partners or deal with erratic supply levels and the risk of running out of inventory as a result.
5. Practice the 80/20 inventory rule – Generally speaking, 20% of your stock accounts for 80% of your profits. Make inventory management of this 20% of items a top priority. You should be aware of the entire sales lifetime of these things, as well as how many you sell in a week or month, and keep a constant eye on them. These are the goods that bring you the most money; don’t let them go to waste.
6. Be consistent in how you receive stock – It may seem obvious to ensure that incoming inventory is processed, but do you have a standard procedure that everyone follows, or does each person who receives and processes new stock do it in their own unique way? Small inconsistencies in the way new stock is received may leave you scratching your head at the end of the month or year, unsure why your figures don’t match your purchase orders. Ensure that all employees who receive stock do so in the same manner, and that all boxes are validated, collected and unpacked together, tallied precisely, and checked for accuracy.
7. Track sales – This may appear to be a no-brainer, but it entails more than simply totaling up revenues at the end of the day. You should know what things you sold and how many on a daily basis, and you should keep track of your inventory totals. But you’ll also need to study this information. Do you know when particular goods sell faster or when they become obsolete? Is it a one-time thing? Do you sell certain things on a given day of the week? Is it true that certain things usually always sell together? To keep your inventory under control, you must understand not only your sales totals, but also the bigger picture of how goods sell.
8. Order restocks yourself – Some vendors provide inventory reordering services. On the surface, this appears to be a positive thing: you save money and time by delegating the procedure for at least a few of your products to someone else. However, keep in mind that your vendors may not have the same priorities as you. They want to move their inventory, whereas you want to stock the most profitable things for your company. Take the time to inspect inventory and place reorders for all of your items.
9. Invest in your inventory management technology – It’s possible to manage the first eight items on this list manually, using spreadsheets and notes, if your company is small enough. However, if your business expands, you’ll need to spend more time on inventory than on your business, or risk having too much stock. All of these activities are made easier by good inventory management software. Before you choose a software solution, make sure you know what you’re looking for, that it has the metrics you need, and that it’s simple to use.
10. Use a technology that would integrate well – Inventory management software isn’t the only tool you can use to keep track of your supplies. Mobile scanners and POS systems can assist you in staying on schedule. Prioritize systems that work together when investing in technology. It’s not the end of the world if your POS system can’t interact with your inventory management software, but it could cost you time to transfer data from one system to another, making it simple to wind up with wrong inventory counts.

FAQs

If you want to see more samples and formats, check out some product inventory samples and templates provided in the article for your reference.