Employee promotions are one of most employees yearn and aspire for. Getting to upgrade a position in the company and earning more salary and benefits compared to their previous position serves as a professional milestone and it reflects the dedication of an employee to their job. It is also a great way for employers to reward their staff for their hard work within the company and to also assign future managers and superiors for the company. Furthermore, they boost morale, improve employee engagement, and motivate everyone to excel. If you’re a superior looking for someone in your company to promote and you’ve got some candidates in your list that you want to promote to higher positions, get started with the process by writing a proposal to promote the employee. Read the article to know how to make an employee promotion proposal.
3+ Employee Promotion Proposal Samples
1. Employee Staff Promotion Proposal
2. Employee Event Promotion Proposal Form
3. Employee Contribution Promotion Proposal
4. Employee Hiring Promotion Proposal
Preparing to Make a Promotional Proposal
1. Find Out Your Company’s Plans
Before you begin writing your promotion proposal, do some digging into your company’s structure and plans. You’ll need to know whether a promotion is possible within the near future. See if the company has an open posting for a new role? Are they considering promoting employees? Knowing this crucial information will aid you in writing your promotion proposal letter effectively because you know how to strategize your proposal on the company’s plan to promote employees.
2. Gather Some Important Facts
So now you’ve determined your company’s plan in regards to their employee promotion plans. Now it’s time to gather some important information such as knowing who will be the person assigned to decide on who to promote and who will authorize the promotion. This is important for you to know because you will address the proposal to that person. Usually, it is an executive or the head of the human resources department of your company.
You also need to know the performance of the employee you want for promotion. See what projects they work on recently or how their performance impacts their efficiency to the benefit of the company.
3. Look at the Employee’s Skills and Achievements
In addition to screening the employee’s performance, you need to gather data as to why the employee is more than qualified to be promoted soon. Are there any scenarios that they took the extra mile? Have they shown leadership within your company? Are they completing tasks already that are usually done by superior positions? Knowing the employee’s leadership skills and development within their tenure in the company are great reasons for you to use to justify why they’re great candidates for promotion.
How to Write an Employee Promotion Proposal
1. Keep the Tone of the Proposal Positive
Keep in mind while writing the proposal you should make it sound positive and enthusiastic. Give the employee you’re recommending for promotion a glowing review.
2. Introduce Yourself Appropriately
Start your proposal with a polite salutation and then followed by your purpose for writing the proposal. Introduce yourself and state in what capacity you have known the candidate employee.
3. Be Specific
Explain next how the employee’s work ethic and skill set make them the best choice for the promotion. Use examples to help prove your points. Refer to the information above that has been discussed. You can also focus on times that the employee has shown leadership that proves they are ready to handle the responsibility of a higher position.
4. Mention the Job Description
Match the employee’s skills and abilities to the position they will be promoted to. Clarify the job description of the position with the employee and ask for their updated resume so that you can use keywords that will match the job description and their resume details.
5. Conclude the Proposal
Conclude the proposal by offering to the person you’re addressing the proposal to elaborate the proposal further or to answer any additional questions. Provide your contact information so they can easily reach you.
FAQs
How do you justify an employee for promotion?
There are reasons why you want a certain employee to get promoted. Below are usual reasons of justification why an employee is qualified to be promoted.
- The ability to always prioritize work and meet deadlines
- Having a positive attitude in their work and being an inspiration to their colleagues
- A good team player
- Always puts the team’s best interest ahead of their own
How do you help employees to grow in their work?
- Set goals: Help the employee to be qualified for promotion by setting professional goals for themselves. Let them know what they need to do to earn a promotion.
- Professional development opportunities: Offer them support in their professional development outside of work. Aid them in finding lectures to attend, programs to take, and certificates to earn that will make them more qualified for a promotion.
- Give them constant feedback: Provide feedback to your employees in the form of weekly or monthly check-ins. Go over their work and check in on their progress and answer their questions. Be their mentor if needed.
How do you announce an employee’s promotion?
For an employer to announce an employee’s promotion, they should do the following:
- Decided on what delivery method they will use
- Address the employees
- Introduce the promoted employee to the rest of the staff
- Explain the reasons for the promotion
- Explain the promoted employee’s new responsibilities
- Congratulate the promoted employee
- End on a call to action
Writing a proposal to promote an employee is a crucial document, so you have to make sure that you don’t want it to get lost in the shuffle of other documents that you’re making and ensure that you’ve sent it to your superior in a separate document where they will notice the proposal right away. Follow up with your superior a few days after they receive the proposal and invite them for a short meeting to ensure they have received it. Be open to providing answers to any inquiries regarding the employee or other concerns regarding the proposal. To help you get started making the contract, download our free sample templates above to use as your guide!
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