FREE 10+ Event Photography Proposal Samples in MS Word | Google Docs | Apple Pages | PDF

Photographs has been around since the 1800s, which was first taken by a French scientist named Joseph Nicéphore Niépce. Blurry and somehow pixelated, but when you take a good look at it properly you can see the contours of a courtyard. Ever since then, the photography has evolved rapidly throughout the centuries, capturing vivid moments of all the good and upsetting events in history. More so as we rapidly advance towards the digital age, the beauty of photography keeps getting better and never lost its purpose. We take photographs on special occasions such as birthdays, weddings, seminars and even as we go on with our everyday lives.

Capturing all these precious moments has become a booming business for those in the photography industry. With a handful of businesses offering the same kinds of services, as a client you would want to ask for their event photography proposal in order to thoroughly look at their portfolio and services. Read more about this in our article for today and don’t forget to check out our free event photography proposal samples below:

10+ Event Photography Proposal Samples

1. Event Photography Proposal Template

2. Event Photography Proposal

3. Event Photography Request for Proposal

4. Event Photography Services Proposal

5. School Event Photography Proposal

6. Event Photography Summary Proposal

7. Show Event Photography Proposal

8. Event Photographer Proposal

9. Event Photography Project Proposal

10. Annual Event Photography Proposal

11. Event Photography Agreement Proposal

What Is an Event Photography Proposal?

If you are in the photography business, there are high chances that clients would always want to ask for a quotation, alongside with the list of services and samples of your work. Most common events that would need a photographers servicers are weddings, baptisms, grand opening events, birthday parties, corporate parties and other milestone related events. With a lot of competition out in the market, your event photography proposal must be distinct and pleasing to your clients. An event photography proposal is a document that contains an introduction about your company or if you are a freelancer then something about yourself; a tailored list of services, your photography portfolio and your fees. Your event photography proposal should focus more on your client’s needs and what you can do to accomplish this.

How To Write an Event Photography Proposal?

A good event photography proposal is an estimate, and also a description of the project. If the event description is unclear at the beginning of the process, a photography proposal can help to ask the right questions and get some answers from the client. As mentioned a photography proposal should be tailored on your client’s needs and what they expect for you to do on the day of the event. After meeting with a client, and expressing their requirements it is time for you to write your proposal. This may slightly differ in format, but the basic elements are more or less the same:

I. Cover Page

Start off with a stunning and captivating cover page that will showcase the title of your proposal, the business name or if you are a solo photographer (just your name then) and company logo. It’s a good idea to choose a theme for the proposal. This helps you stick to a consistent color scheme and typography throughout the entire document.

II. Introduction

A brief, perhaps one page is enough for a introduction about your company or you as a independent  photographer. A bit information about how you started and why should your client choose you. Write down all your special qualities, qualifications(if you have been in the photography industry for a long time), anything related that define your company or yourself as a photographer and how you can live up to the client’s expectations.

III. Event Overview

Since your client has already expressed what kind of event they need your services, it is good to include in your proposal what you intend to do during the event. Say for example a corporate party, you can point out what your client had talked about regarding the event, how they would like the photos taken and what these will be used for.

IV. Showcase Your Portfolio

You will want to identify some of your best works here. Creating a portfolio is not about just compiling your past work. The key lies in the ability to select the right pieces of work that will appeal to the client you’re sending the proposal to. So, take a moment to understand your target client and the project you’re pitching for before you include your past work.

V. Details About Your Services

As a photographer, you’re aware that your services don’t end at taking photos. There are a lot of factors to be considered, before and after the event. Let us go to a brief run down of these:

• Pre-production: survey the event area. This is as essential step to the process as it determines the right type of equipment to be used in the process, and to be determine the cost that would be incurred in the whole photography process.
• Studio or photography set-up
• Post-production: the photographs are then edited and converted to various formats that the client may want, additionally, provide hardcopies or any format the client requires.
• Photo delivery: the photos are then delivered to the client, this process can be electronic or manual through a website or via snail mail.

VI. Pricing

The pricing budget differs per individual or company’s pricing strategy, but it would be best to base your pricing on the scope of services you intend to offer during the course of the event.

VII. Working Process

In addition to introducing your prospective client to your company and the services you offer, it’s extremely important to outline deliverables and timelines.

VIII. Terms and Conditions

In this section lay out all the terms and conditions regarding the photography services you will be offering, from the payment process, any legalities and trademarks/copyright issues.

FAQs

An well-written event photography proposal can help you win prospective clients, by showcasing your skills not only in photography but as an entrepreneur. Positioning yourself as the expert and selling your services effectively that it appeals to your prospective client.