FREE 10+ Event Planner Proposal Samples in MS Word | Google Docs | Apple Pages | PDF

Event planning can be a complex and difficult job to do, one that sometimes goes on for several months in the making. There are different stages when it comes to planning events from the initial concept, then seeking out a capable event planner who can assist with the event plans, to searching for venues, catering services, logistic planning, confirmation of the attendees, event program, and many more. In short, a whole lot of things have to be put into consideration, in which one would need a help of an event checklist to make sure everything is accounted for. This is why event planners are important individuals that clients seek for help in regards to their proposed event. And for event planners, in order to highlight their services and expertise, they would need to submit a document called an event planner proposal. Read more about this in our article for today, and if you wish to get started with the proposal, we have several free event planner proposal samples to guide you.

10+ Event Planner Proposal Samples

1. Event Planner Proposal Template

2.  Minority Corporate Event Planner Proposal

3. Municipal Event Planner Proposal

4. Corporate Event Planner Service Proposal

5.  Fundraising Event Planner Proposal

6. Global Trade Event Planner Proposal

7. Workforce Boards Event Planner Proposal

8. Contract Conference Event Planner Proposal

9. Virtual Event Planner Proposal

10. Golf Tournament Event Planner Proposal

11. Services Council Event Planner Proposal

What Is an Event Planner Proposal?

Event planners or event coordinators are individuals who structure every aspect of an event. Every event, no matter how simple or complex, requires detailed planning and organization, and this is how event planners came to be. Over the years, planning events has become more intricate and complex that external parties are needed to accomplish the event’s goals and objectives. As an event planner, one way or another clients normally would try to request a proposal for your services. For clients, this is one way of deciding on the best person or agency who can take on the job. And for event planners, this is a job opportunity to make a profit that they do not want to miss. So this event planner proposal should contain details of your services as an event planner, your take on how you would manage the event, your service charge rates, and terms.

How To Write an Event Planner Proposal?

The contents of your event planner proposal could make or break this business opportunity. So it is imperative that you think about the choice of words and details you are about to put into writing this proposal. Every event planner proposal is different due to the requirements of your prospective client, but overall there are general pieces of information that you need to always consider once you start working on that proposal. Here are some of the following details:

I. Event Overview

As an event planner, you know how important planning and organizing are. It’s time to put those into words and describe in detail how you as an event planner could contribute to the success of the event being planned by your client. You may want to add your goals and align this to the proposed events. Also, don’t forget to get a full understanding of the event you are about to manage. This would mean taking into consideration all details from the attendees, the food they want to be served, and all important aspects that can help you create this winning proposal.

II. Services And Processes

One of the most important sections of the proposal is the list of services you will be offering your client in lieu of the event. Describe in detail what you can do to accomplish in all areas of the event, from the theme, venue, catering services, manpower, and logistics. Don’t forget to add your proposed timeline so you and your client may have ample time to plan in case anything comes up.

III. About Your Company

Whether you work solo or own an event planning agency then include a summary of your company’s background or history. The general services you are offering, and your capable event planning team. You may want to include events you have previously handled alongside testimonials to add to your company’s credibility. You can add photos of these events to give your clients an idea of what your previous works looked like.

IV. Rates

Indicate your service charge rates, whether you charge per day or on a weekly basis. If your policy requires the client to deposit a downpayment, then make sure to indicate this. As for the expenses incurred once you commence with the event planning, this will be done in a separate document called an event invoice or you can also use a statement of account or SOA for any outstanding balances.

V. Terms and Conditions

One important detail you should not miss out on in this section is your payment terms. Make sure to thoroughly indicate what you require of the client such as deadlines, cancellation or modification fees, and payment methods. Include any other information that you consider relevant for the event that the client needs to follow and know about.

FAQs

Competition is on the rise for the best event planners in town, as more and more people rely on their event plans on these capable professionals. But expressing their interest in your agency isn’t an assurance that you would get the job, so make sure that the event planner proposal you will be working on is well-written and persuasive enough to convince your clients to choose your agency amongst the rest.