FREE 10+ University Event Proposal Samples in MS Word | Google Docs | Apple Pages | PDF

All work and no play make Jack a dull boy. That famous saying can be applied to a student’s life. If a student only focuses their time solely on classes and homework and they don’t get to enjoy their youth, it makes them boring and lifeless. That is why schools, especially as universities, let their students enjoy different types of social and wholesome activities and events that give them the chance to unwind from their academic responsibilities and make fun memories during their tenure in the university and let them meet people and gain friends. Furthermore, they can also learn new knowledge and skills by being exposed to various events. Since different types of events can be organized within the university grounds by students and faculties, the events need to be proposed first to the university administrators so they will be screened and approved and be provided with the necessary resources and facilities needed to kick off these events. If you’re planning to propose an event at your university and they haven’t provided a format for you to follow you need to send a proposal, you’ve come to the right place. This article will give you tips on how to create a university event proposal.

10+ University Event Proposal Samples

1. University Event Proposal Template

2. University Event Planning Proposal Template

3. University Event Proposal

4. University Committee Event Proposal

5. University Graduate Event Proposal

6. University Student Event Proposal

7. University Club Event Proposal

8. University College Event Proposal

9. Sample University Event Proposal

10. University Event Partnership Proposal

11. University Event Exhibition Proposal

What is an Event Proposal?

An event planning proposal is a comprehensive written document that outlines the services that an event organizer will provide for an event they are planning to organize for a client. An event proposal, however, is not only limited to the use of event organizers. It can also be used by students who want to throw school events for the students and faculty, it can also be used by a club leader who wants to create events for their club members, and so on. As long as a social event is planned to be held, a proposal is handy to convince the people who will authorize and fund the event to allow the organizers to continue with their plans.

How to Write a University Event Proposal

1. Define the Event Objectives and Goals

Before you plan for the event along with your team who are tasked to organize the event, you need to establish your event objectives and goals. To make efficient goals and objectives, you can use the S.M.A.R.T (Specific, measurable, achievable, relevant, and Time-bound) goals setting model.

2. Give the Program Details 

Now that you’ve set your goals and objectives, it’s time for planning the event. When writing the proposal, make sure to include the following details:

• Date and time of the event
• Venue
• Target audience

3. Breakdown the Budget Allocation

The next thing to do is to list all the costs that may come along as you plan and prepare the event. Costs such as venue rental and set-up, marketing, catering, apparel printing and merchandise, your vehicle rental, and other types of costs should be prepared and be calculated for the event to receive enough allocation of the base of budget. 

4.  Give Details Regarding Safety and Security Management

Give details about your plan regarding the safety and securities management that you’ve organized and strictly adhere to. You can use this management plan whenever an event is kickstarting to ensure that all the people involved in the event are safe from danger and they can enjoy their time in the event. You can include a safety management plan or workshops you’ve attended to let administrators know you’re responsible enough to ensure everyone can be safe without injuries during the event.

 

5. Provide Information Regarding Catering, Food, and Beverage

Don’t provide include complete information regarding the food and beverages you will serve to anyone who will attend the concert.

FAQs

Once you’re done writing your proposal draft, don’t forget to go through all the details with your co-organizers so they will understand how the event will proceed and even give suggestions on how to improve the event details and the proposal itself. Make sure the proposal is clear for any reader to understand. To help you write the proposal, you can download our free sample templates above to use as your guide!