A quotation is the first point of business communication with your client because they are sent before an sample invoice. With that, a better quotation gives you a higher chance of success and the opportunity to convert that into an invoice. Additionally, when there is a request for a quotation, your prospective client intends to make a purchase. Hence, quotation making is an important skill to learn if you have a business. Continue reading this article to know more about business quotations and their benefits.
Blank Price Quotation Template
![blank price quotation template](https://images.sampletemplates.com/wp-content/uploads/2015/07/Blank-Price-Quotation-Template.jpg)
Electrical Contractor Quotation Template
![electrical contractor quotation template](https://images.sampletemplates.com/wp-content/uploads/2015/07/Electrical-Contractor-Quotation-Template.jpg)
Interior Design Quotation Template
![interior design quotation template](https://images.sampletemplates.com/wp-content/uploads/2015/07/Interior-Design-Quotation-Template.jpg)
Professional Service Quotation Template
![professional service quotation template](https://images.sampletemplates.com/wp-content/uploads/2015/07/Professional-Service-Quotation-Template.jpg)
Website Design Quotation Template
![website design quotation template](https://images.sampletemplates.com/wp-content/uploads/2015/07/Website-Design-Quotation-Template.jpg)
Catering Quotation Template
![catering quotation template](https://images.sampletemplates.com/wp-content/uploads/2015/07/Catering-Quotation-Template.jpg)
Price Quotation Template
![price quotation template2](https://images.sampletemplates.com/wp-content/uploads/2015/07/Price-Quotation-Template2.jpg)
Website Quotation Template
![website quotation template](https://images.sampletemplates.com/wp-content/uploads/2015/07/Website-Quotation-Template.jpg)
Cover Letter for a Cost Quotation Template
![cover letter for a cost quotation template](https://images.sampletemplates.com/wp-content/uploads/2015/07/Cover-Letter-for-a-Cost-Quotation-Template.jpg)
Renovation Quotation Template
![renovation quotation template](https://images.sampletemplates.com/wp-content/uploads/2015/07/Renovation-Quotation-Template.jpg)
Basic Quotation Template
![basic quotation template](https://images.sampletemplates.com/wp-content/uploads/2015/07/Basic-Quotation-Template.jpg)
Advertising Agency Quotation Template
![advertising agency quotation template](https://images.sampletemplates.com/wp-content/uploads/2015/07/Advertising-Agency-Quotation-Template.png)
Sample Accommodation Quotation Template
![accommodation quotation template](https://images.sampletemplates.com/wp-content/uploads/2015/07/Accommodation-Quotation-Template.jpg)
Cleaning Quotation Template
![cleaning quotation template](https://images.sampletemplates.com/wp-content/uploads/2019/07/Cleaning-Quotation-Template.jpg)
Window Cleaning Quotation Template
![window cleaning quotation template](https://images.sampletemplates.com/wp-content/uploads/2019/07/Window-Cleaning-Quotation-Template.jpg)
Commercial Cleaning Quotation Template
![commercial cleaning quotation template](https://images.sampletemplates.com/wp-content/uploads/2019/07/Commercial-Cleaning-Quotation-Template.jpg)
Basic Training Quotation Template
![basic training quotation template](https://images.sampletemplates.com/wp-content/uploads/2017/05/Basic-Training-Quotation-Template.jpg)
Training Course Quotation Template
![training course quotation template](https://images.sampletemplates.com/wp-content/uploads/2019/07/Training-Course-Quotation-Template.jpg)
Travel Agency Quotation Template
![travel agency quotation template1](https://images.sampletemplates.com/wp-content/uploads/2017/06/Travel-Agency-Quotation-Template1.jpg)
Simple Quotation Template
Business Quotation Format
Event Photography Quotation Template
![event photography quotation template](https://images.sampletemplates.com/wp-content/uploads/2015/07/Event-Photography-Quotation-Template.jpg)
Company Quotation Format
Freelance Quotation Template
Easy to Edit Quotation Template
![easy to edit quotation template](https://images.sampletemplates.com/wp-content/uploads/2015/07/Easy-to-Edit-Quotation-Template.jpg)
Sales Quotation Template
![sales quotation template1](https://images.sampletemplates.com/wp-content/uploads/2015/07/Sales-Quotation-Template1.jpg)
Price Quotation Template
![price quotation template1](https://images.sampletemplates.com/wp-content/uploads/2015/07/Price-Quotation-Template1.jpg)
Hotel Room Quotation Letter Template
![hotel room quotation letter](https://images.sampletemplates.com/wp-content/uploads/2015/07/17185426/Hotel-Room-Quotation-Letter.jpg)
Sample Export Quotation Worksheet Template
![export quotation worksheet](https://images.sampletemplates.com/wp-content/uploads/2015/07/17185530/Export-Quotation-Worksheet.jpg)
Custom Quotation/Order for Passive Samplers Template
![custom quotation order for passive sampler](https://images.sampletemplates.com/wp-content/uploads/2015/07/17185627/Custom-Quotation-Order-for-Passive-Sampler.jpg)
Quotation Format
![format of quotation template](https://images.sampletemplates.com/wp-content/uploads/2015/07/17185728/Format-of-Quotation-Template.jpg)
Sales Quotation Template
![quotation format template](https://images.sampletemplates.com/wp-content/uploads/2015/07/23183740/quotation-format-template-.jpeg)
Quotation Form Template
![quotation template sample form](https://images.sampletemplates.com/wp-content/uploads/2015/07/23184704/quotation-template-sample-form.jpeg)
Quotation Template Word
![quotation template word](https://images.sampletemplates.com/wp-content/uploads/2015/07/Quotation-Template-Word.jpg)
Quotation Invitation Template
![quotation invitation template](https://images.sampletemplates.com/wp-content/uploads/2015/07/23185455/Quotation-Invitation-Template.jpeg)
Sample Block Quotation Template
![sample request for quotation template](https://images.sampletemplates.com/wp-content/uploads/2015/07/23184133/sample-request-for-quotation-template.jpeg)
Editable Quote Template
![quote template](https://images.sampletemplates.com/wp-content/uploads/2015/07/Quote-Template.jpg)
Sample Quotation Template
![quotation template free download](https://images.sampletemplates.com/wp-content/uploads/2015/07/23185254/quotation-template-free-download.jpeg)
Corporate Training Quotation Template
![training quotation template](https://images.sampletemplates.com/wp-content/uploads/2015/07/Training-Quotation-Template.jpg)
Quotation Template Microsoft Word
![quotation template microsoft word](https://images.sampletemplates.com/wp-content/uploads/2015/07/Quotation-Template-Microsoft-Word.jpg)
Request for Quotation Template
![request for quotation template](https://images.sampletemplates.com/wp-content/uploads/2015/07/Request-for-Quotation-Template.jpg)
Quotation Template Excel
![quotation template excel](https://images.sampletemplates.com/wp-content/uploads/2015/07/Quotation-Template-Excel.jpg)
Quotation Template Doc
![quotation template doc](https://images.sampletemplates.com/wp-content/uploads/2015/07/Quotation-Template-Doc.jpg)
Quotation Template XLS
![quotation template xls](https://images.sampletemplates.com/wp-content/uploads/2015/07/Quotation-Template-XLS.jpg)
Sales Quotation Template
![sales quotation template](https://images.sampletemplates.com/wp-content/uploads/2015/07/Sales-Quotation-Template.jpg)
Quotation Template PDF
![quotation template pdf](https://images.sampletemplates.com/wp-content/uploads/2015/07/Quotation-Template-PDF.jpg)
Analytical Service Quotation Template
![analytical service quotation](https://images.sampletemplates.com/wp-content/uploads/2015/07/Analytical-Service-Quotation.jpg)
Business Travel Quotation Request Template
![business travel quotation request](https://images.sampletemplates.com/wp-content/uploads/2015/07/Business-Travel-Quotation-Request.jpg)
Sample Conference Quotation Template
![conference quotation template](https://images.sampletemplates.com/wp-content/uploads/2015/07/Conference-Quotation-Template.jpg)
Construction Quotation Template
![construction quotation template](https://images.sampletemplates.com/wp-content/uploads/2015/07/Construction-Quotation-Template.jpg)
Economy Restaurant Quotation Template
![economy restaurant quotation](https://images.sampletemplates.com/wp-content/uploads/2015/07/Economy-Restaurant-Quotation.jpg)
Estimate Quotation Template
![estimate quotation](https://images.sampletemplates.com/wp-content/uploads/2015/07/Estimate-Quotation.jpg)
Job Quotation Template
![job quotation](https://images.sampletemplates.com/wp-content/uploads/2015/07/Job-Quotation.jpg)
Mutual Fund Quotation Service Access Template
![mutual fund quotation service access](https://images.sampletemplates.com/wp-content/uploads/2015/07/Mutual-Fund-Quotation-Service-Access.jpg)
Sample Price Quotation Template
![price quotation template](https://images.sampletemplates.com/wp-content/uploads/2015/07/Price-Quotation-Template.jpg)
ProForma Invoice Quotation Template
![proforma invoice quotation](https://images.sampletemplates.com/wp-content/uploads/2015/07/ProForma-Invoice-Quotation.jpg)
Project Quotation Template
![project quotation template](https://images.sampletemplates.com/wp-content/uploads/2015/07/Project-Quotation-Template.jpg)
Receipt Proposal Quotation Template
![receipt proposal quotation](https://images.sampletemplates.com/wp-content/uploads/2015/07/Receipt-Proposal-Quotation.jpg)
Request for Quotation for Software Development Template
![request for quotation for software development](https://images.sampletemplates.com/wp-content/uploads/2015/07/Request-for-Quotation-for-Software-Development.jpg)
Research Analysis Quotation and Agreement Template
![research analysis quotation and agreement](https://images.sampletemplates.com/wp-content/uploads/2015/07/Research-Analysis-Quotation-and-Agreement.jpg)
Solar Farm Protection Quotation Template
![solar farm protection quotation](https://images.sampletemplates.com/wp-content/uploads/2015/07/Solar-Farm-Protection-Quotation.jpg)
Sample Uniform Equipment Quotation Template
![uniform equipment quotation](https://images.sampletemplates.com/wp-content/uploads/2015/07/Uniform-Equipment-Quotation.jpg)
Verbal Bid Quotation Summary Template
![verbal bid quotation summary](https://images.sampletemplates.com/wp-content/uploads/2015/07/Verbal-Bid-Quotation-Summary.jpg)
Air Freight Quotation Template
![air freight quotation](https://images.sampletemplates.com/wp-content/uploads/2015/07/Air-Freight-Quotation.jpg)
Commercial Insurance Quotation Template
![commercial insurance quotation](https://images.sampletemplates.com/wp-content/uploads/2015/07/Commercial-Insurance-Quotation.jpg)
Item Quotation Request Template
![item quotation request](https://images.sampletemplates.com/wp-content/uploads/2015/07/Item-Quotation-Request.jpg)
Mobile Telecommunication Service Quotation Template
![mobile telecommunication service quotation](https://images.sampletemplates.com/wp-content/uploads/2015/07/Mobile-Telecommunication-Service-Quotation.jpg)
Tour Quotation Request Form Template
![tour quotation request form](https://images.sampletemplates.com/wp-content/uploads/2015/07/Tour-Quotation-Request-Form.jpg)
Transport Quotation Template
![transport quotation](https://images.sampletemplates.com/wp-content/uploads/2015/07/Transport-Quotation.jpg)
What Is a Quotation?
A quotation, also known as a quote, is a document similar to a service invoice as it contains the same information. But, it has a different purpose. A quotation provides the client with a detailed list of the product or service being proposed before confirming an order. Normally, the quotation is based on certain conditions set out by the client. On the other hand, if there are fixed rates for the product or service, there would be no need for a quotation.
How to Create a Quotation
When suppliers send a quote to a potential client, it means they are committing to the proposed price. Since a quotation is binding, it is quite different from an sample estimate. For this instance, a quotation must consider all the costs associated with the job. And for the business to make a profit, the quotation costs will be calculated with a markup. Below is a list that will help you create your quotation. Continue reading below.
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1. Negotiate with the Client
Before drafting a sales quotation, make sure to talk with the client first. You can capture their interest more when you communicate with them. This is also your chance to find the common ground that you and the client can start negotiating because setting out the conditions is the quotation’s most crucial part. This way, you tailor the quotation based on your client’s demands to meet their needs.
2. Include Important Details
Begin your quotation with the right details. It is easier to collect relevant information firsthand to ensure that the quotation contains your client’s correct data. More so, add a business quotation title to set it apart from other documents. Losing it in a pile of papers is the last thing you would want to happen. After that, include some of your business’s information, such as company name, address, and contact details. Do not forget to indicate the customer’s contact details too.
3. Add Payment Terms
Money is contentious and most conflicts rise above it. That is why getting the numbers right is important. Your way around this is indicating the payment terms in the quotation. Be as specific as possible. Waiting for 20 to 30 days is no longer a given because you are entitled to set the payment terms for your quotation. Thus, having a seven-day payment term is perfectly reasonable. Furthermore, be transparent with the quotation total costs, applicable tax, and discount if there are any.
4. Describe the Offered Product or Service
The description of the product or service your client will be paying for should be included in your quotation. This is very important because it gives your client ideas on what to expect. Do this by adding tables to your quotation. You can divide the table into several columns. Then allocate one column for each description, quantity, price list, and total price.
FAQs
How is a quotation important in business?
Like a sample estimate, a quotation is used to let your client know how much a product or service costs analysis before making a purchase. In that case, a quotation is essential not only for a business but for customers as well. Aside from that, it helps clients decide whether to continue to do business with a company or not.
What is a request for a quotation?
A request for quotation (RFQ), also known as an invitation for bid (IFB) is a process in which an organization solicits chosen suppliers or contractors price quotes and bids to fulfill certain project plans. It is an important process mostly for businesses that need a consistent supply of standard products or services.
Why do you need a quotation template?
Every quotation differs as it is affected by different variables. Although you can create a sample quote without a template, it is easier if you do not have to start from scratch. A template will help you come up with a quotation that is complete and easy-to-customize.
Every successful business transaction begins with a working design document that will talk a customer through what your business can offer. Making empty promises does not guarantee you positive business returns. That is why you have to grasp every interest a client shows with a comprehensible quotation. Download a template now and start responding to RFQ today!
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