FREE 10+ Cleaning Quote Samples in PDF

Do you wonder why most people hire cleaners even though it seems they can do the job themselves? Apparently, there are many benefits of hiring a cleaner than cleaning their house or office alone. If you find your cleaning business getting more clients, then you will need to prepare yourself to transact with them. One of the documents that you need to have in handy is a quotation form that you can use every time someone requests your services. In this article, we will highlight some of the uses of a cleaning quote form and how to create one for your business.

FREE 10+ Cleaning Quote Samples

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11. Carpet Cleaning Annual Contract Quote

What Is a Cleaning Quote?

A quote is an itemized document where the supplier discloses a list of services and their respective costs to a customer upon request. A quote is not yet a service contract, as its purpose is to show what the supplier can offer to the customer. In the cleaning industry, a quotation is used to present the available services offered by a cleaning company to its potential customers. The estimated costs are also listed therein, along with other terms and conditions that the cleaning service provider may implement during a time or season.

How to Create a Cleaning Quote?

To create a cleaning quote, the first thing you need to do is prepare a list of your services and their prices. Customers tend to request different cleaning services in a day, and so you might want to submit an exact estimate output that’s appropriate to the current demand. Below are some suggestions that you can incorporate upon making your quote.  

1. Add Your Business Contact and Letterhead

When you start making your quote, do not forget to put your letterhead and contact details. A business letterhead in your quotation form signifies that your company is offering legitimate business and serves as a free advertisement of your brand. You want to get quick feedback from your client directly, so it is vital that you leave your contact information so that they can easily reach you. 

2. Always Put a Reference Code

To easily track the quotations you send out to clients, you should consider putting reference codes. This simple method will help you monitor any transactions you have done on a monthly basis. You will also be able to trace quotations that are approved, returned, or missing. In fact, documented quotations can aid you in making follow-ups whenever needed. 

3. Specify Terms and Conditions

Terms and conditions help you state important information to your client easily when it comes to your services. Condition of service may include details such as the validity of the quotation, a list of possible exclusions, additional payment for extra hours, penalties for late or non-payment, and other possible terms according to your business policy. This also helps your client understand what they need to know when engaging your services. 

4. Describe Your Services Clearly

The most important part of your quotation is the presentation of your services and their respective cost. If you are offering a package cleaning services, then the more you need to be clear about the inclusions. If you are using high-end equipment for the service, you can also write it down in the description especially if you are going to charge the client for it. 

Get your prospective client’s trust and approval upon presenting your business with a well-crafted cleaning quote that you can submit in the perfect time. Start making your own quotation form today with our wide selection of editable templates that you can use anytime.