FREE 10+ Event Quotations in MS Word | Pages | Google Docs

Events may come and go but they leave you with memories worth sharing with your friends and families. But behind the scenes, an event deals with hectic preparations, erratic challenges, and strict monitoring. So to make events worthwhile, plan them accordingly. And one of the most significant parts of event planning is to determine the budget for the venue, equipment rental, catering service, etc. How do you present the underlying prices in the most detailed and organized manner? Use event quotations which you will learn more about below.

Event Quotation Template

Event Planning Quotation Template

Event Planner Quotation Template

Event Photography Quotation Template

Music Event Quote Template

Wedding Event Quotation

Request for Quotation for Photography Event

Event Company Quotation

Event Organizing Request for Quotation

Quotation on Inspection Event

Event Quotation for Equipment

What Are Event Quotations?

An event quotation is an official document that a business representative must give to an event organizer or host to pay for the prices involved in an event. Expect the quotation to give the total breakdown of how much the items, services, products, materials, and labor are for events. Because as a client, you would naturally want to know where your money is going and how it will be distributed to make the event a success.

How to Create an Event Quotation

While an event quotation is already clear to you, how about making the quotation itself? Don’t worry since the process is quite easy, especially when we listed sample templates which you can download already, as seen above. And to ensure your document really pays off, kindly follow these five easy steps:

Step 1: Meet and Negotiate with the Client

Avoid making an event quotation without knowing your client very well yet. As an organizer, you would want to please your client, meaning you ensure the event quotation’s details would meet the client’s expectations. Hence, set up a meeting and ask what the client wants. That way, you can slowly tailor the event quotation with the best prices, promos, and other information that interest customers.

Step 2: Identify the Event Involved

What is the event involved in the first place? Is it a birthday party, business seminar, or perhaps, a wedding? Note it down. That way, you won’t struggle at creating an event quotation. It would be a huge mistake to create a year-end party event quotation when the main purpose is supposed to be a private gala. Hence, that no longer meets the event’s goal.

Step 3: Label the Necessary Details in a Template

Now look for a template from our sample event quotations above. You will slowly insert the important details in your chosen template from the title, relevant categories, and other ways to organize the details inside. Allow our sample templates to guide you on how that will be finished. In fact, you need not begin from scratch since some parts are premade already. Just fill in the missing details.

Step 4: Insert the Cost Breakdown and the Total

Just like a price list, the most essential part of your event quotation is to write the breakdown of costs, including the total amount. Identify everything to pay from the hotel rate, photoshoot, band, catering—you name it. Be sure you arrange the breakdown clearly too. An example is to put a price with its corresponding item beside it. Thus, it won’t be mistaken for another item’s price. The best way to organize the breakdown is to input tables and charts. But your labels must be specific enough to avoid confusion.

Step 5: Close with a Signature

Close the document with the client’s signature. So as the client signs it, there is a clear agreement that they attest to the cost breakdown or total package amount. Another task would be to determine how to send the quotation. Will you use a printed document or via email? Also, add a design or any embellishment if necessary. And once you are confident with everything, launch the event quotation.

FAQs

It is clear that an event quotation is one of the comprehensive tools that can really make or break an event. And if you want more references in crafting quotations, not only for events but also other examples, we have just the templates you are looking for. Download from our collection of sample templates now!