FREE 10+ Building Report Samples in MS Word | Google Docs | PDF

A building is one of the most common areas used for business establishments such as offices, restaurants, retail stores, and for residential use such as apartments and condo units. With a lot of foot traffic and being exposed to a number of elements, buildings often need to be thoroughly inspected to ensure the safety of residents and tenants. One of the main responsibilities of a building manager or administrator is to see to it that the building they are currently managing is regularly inspected and maintained. And with a building report, will serve as a reference for any potential tenant or even someone who intends to purchase the whole building property to understand the dynamics of the building’s structure and pinpoint any problems that an inspector has noticed. To know more about this let us discuss this further below. And if you need any help preparing this particular report, then check out our free building report samples that are downloadable for free on this page.

10+ Building Report Samples

1. Building Inspection Report Sample Template

2. Building Evaluation Report

3. Building Construction Progress Report

4. Report of Residential Building Records Application

5. Report of Building Records Request

6. Building Utilization Report

7. Annual Asbestos Building Report

8. Building Fire Safety Report

9. Building Coordinator Inspection Report

10. Building Underwriting Report

11. Sample Building Report

What Is a Building Report?

A report, in general, is a written account of a particular subject or topic that is researched, investigated, seen, or heard. Basically, reports are used in business, education, projects, and many more. It is an important document that would help in many ways such as decision-making, planning, or budgeting. In building management, a building report is an important document that can serve a number of purposes, as you are able to summarize information regarding a building’s current state after inspection, description of the property, materials used in construction, and any problems or points of interest. The report will serve as the basis to create necessary changes or modifications to the property or should it be able to help potential buyers decide whether they want to purchase the property or not.

How To Create a Building Report?

It is important to have a detailed report on the current condition of the building property, you may want to be transparent to tenants or buyers so that they are aware of what repairs to be made or is the condition suitable for the selling or renting price of the property. Also, a building report would allow the reader to understand the risk related to the quality or condition of the building. This will also help determine how much it would cost to make improvements or if the property is still suitable enough to be rented out. To start, here are several tips to help you create a well-crafted building report.

I. Building Information

Start your report with the description of the building property, how many stories high, how old the building is, the address, and the building’s name.

II. Final Assessment

A building report must contain all there is to know regarding the status and condition of the property, so after careful inspection, it is important to include the final assessment from the building inspector.

III. Repairs and Modification

Write down which area or particular structure inside or outside the building should be repaired or modified. Also, explain the reason why this course of action is needed. Perhaps the paint job on the second floor is starting to chip off, or the elevator is constantly out of service and needs to be replaced.

IV. Materials Used in Construction

It is important to include what materials were originally used in constructing the building as this will give the readers an idea of how sturdy or resilient the materials are, or if there is a need to make changes to reinforce and make it stronger.

V. Reccomendation or Conclusion

In most reports, the writer would include his or her recommendation or a conclusion relevant to the subject matter. In this case, having gathered the right amount of data or you may even include photographs of the condition of the property, it is safe to say that you are entitled to relay your suggestion and recommendation in the report. In some cases, you may opt to recommend contractors whom you trust. But be sure to be selective when it comes to your recommendation.

FAQs

A well-crafted building report is necessary to ensure that all aspects of the property from assessment, evaluation, and recommendation are correctly recorded in a document. To make it easier for your to prepare, don’t forget to download our free templates above!