FREE How to Create an Incident Report [12+ Samples]

If an accident or incident takes place at school or in your workplace, an incident report is created immediately after the said incident. An incident report is a formal document that records the facts pertaining to an incident. The report usually includes details related to an accident or an injury in the workplace.

As mentioned, a incident report must be created as soon as possible after the occurrence of the incident to ensure that immediate action is provided and to prevent recurrences. Here are some incident report samples that you may want to use as reference to help you how to write an incident report.

• Sample Incident Reports
• Report Templates

How to Create an Incident Report

It is important to be always prepared during accidents. One of your responsibilities is to create an incident report for accidents or incidents in the workplace. The steps below will help you create an incident report.

1. Obtain and use the appropriate forms.

Every institution has its own incident report form that they prefer to use. Check with your institution if they have any. If not, you may use incident report samples that are available online. Just make sure that it is appropriate for the type of incident you are reporting about.

2. Write your report as soon as possible.

It is best to start writing your report immediately following the incident before your memory starts to get fuzzy. This will allow you to provide the basic facts that you remember about the incident right after it took place.

3. Provide basic facts.

The basic facts you should be providing include the time, date, and location of the incident you are reporting, your name and ID number, and the names of the people who were present or involved in the incident.

4. Describe the details related to the incident.

Write a first-person narrative when describing the details of the incident. The narrative must be clear and thoroughly written. You must only write facts. Trying to make your narrative sound exciting or attractive would change the entire incident and may cause confusion and incoherence with witness statements. You may also see Fire Incident Reports

5. Edit and proofread the report you made.

After successfully completing your report, don’t submit it just yet. Go over your report and check for spelling and grammar errors. Also check the basic facts you have provided if they are correct, as well as the narrative that you have written. You may also see the Report Request Form

6. Submit your incident report to the appropriate entity.

Know the right person or department to submit your work. It is important that your report gets to the right hands so that the sample incident will be addressed accordingly.

Incident Report Samples

Workplace Incident Report Template

Simple Construction Incident Report Template

School Incident Report Template

IT Incident Report Template

Printable Employee Incident Report Template

General Incident Report Template

Report of Injury Form Template

1. Sample Incident Report Template

2. Sample Farm Incident Report Form

3. School Accident/Incident Report

This sample incident report template is made up of two sections. One section must be completed by the employee involved in the incident and the second section must be completed by the responsible supervisor.  You may also see Fall Incident Reports

The sample is intended for internal use only as indicated. The instruction also specifically states that the report must be accomplished within 24 hours after the supervisor has learned about the incident. You may also like Incident Reporting Forms

4. Sample Taxi Incident Report Form

Accidents also happen in a farm setting and this sample farm incident report form is used to detail everything that has happened, including those who have been injured during the incident report examples. The details needed in this incident report includes the name of the farm and the farm owner, the name of the injured person, and the signature of the injured party, if they require or decline sample medical attention.

If any student or school personnel gets involved in any accidents or incident, they are required to submit a school incident report. The school accident/incident report sample template above is a one-page template where the parties involved in the accident or incident are required to detail what happened. The simplicity of the template makes it easy to write on the required information.

A taxi incident report form is used to report accidents or incidents involving taxis and their operators. The sample above have lines where the required information must be written. The three boxes at the lower part of the taxi incident report form is intended for writing a description of the incident, comments, and the actions taken regarding the incident. You may also see Performance Reports

5. Sample Drug Incident Report Form

6. Sample Security Incident Report Form

A drug incident is a preventable situation that may cause harm to a patient or may lead to inappropriate drug use. Pharmacists are responsible for preventing drug errors and drug incidents from taking place.

A drug incident report form is very detailed and often lengthy, just like the sample above. This is to ensure that everything bout the incident is covered and to save or keep the involved patient safe from further harm. You may also see Accident Report Templates

An IT security incident report is written and submitted following any identified accidents or breaches in IT security. This sample security incident report form consists of 9 sections that are all aimed at identifying the incident, the individuals involved, and the actions taken for the remediation of the incident.

7. Sample Patient Fall Incident Report

8. Generic Incident Report Sample

Medical staff are responsible for keeping patients safe at all times. One of their many responsibilities is to keep patients from falling. Regardless if it is the patient’s or the staff’s fault, a patient fall incident report must be created to detailed how the incident took place and what has been done to help the patient.

The generic incident report sample template gathers all the basic information about an incident, like the type of incident, the time and date when the incident took place, the people involved, where the incident took place, any witnesses present, description of the incident, and the actions taken to prevent the incident from reoccurring.

No matter how safe you think your workplace is and no matter how strict you are with following safety procedures if an accident is bound to happen then it will happen. That is why it is best to know the basics of an incident report, as well as be able to write one. The samples provided above will be a good reference together with other relevant samples. You may also see Sample Police Reports