Companies or businesses that involve buying and selling products overseas should have the basic knowledge of the necessary documents they should handle and keep track of. If the company or business does not have the knowledge of which documents they require, they should also know where to find what their documentary obligations and responsibilities are. One of these responsibilities is the packing list which is a formal document that provides the itemized lists of goods that a shipment contains.
FREE 10+ Shipping Packing List Samples
1. Shipping Packing List
2. Sample Shipping Packing List
3. Shipping Solution Packing List
4. Shipping Consignee Packing List
5. Shipping Invoice Packing List
6. Shipping Order Packing List
7. Shipping Supplier Packing List
8. Shipping Reference Packing List
9. Household Goods Shipping Packing List
10. Shipping Services Packing List
11. Shipping Packing List Delivery Note
What Is a Shipping Packing List?
A shipping packing list is a document that contains a detailed description of the items included in a shipment’s contents but does not include information about the items’ pricing or value. The information it provides about the shipment is the items’ sizes, weights, and other packaging information. This document is used in international trade and is the most valuable document when receiving or sending any ocean freight shipment.
How to Create a Shipping Packing List
Shipping packing lists are critical international documents that provide details on the export or import information of a shipment which can be used for customs declaration or clearance and make sure that the shipment was delivered and arrived safely. This list should provide accurate and complete details to prevent delays or issues in the transportation process. As an important part of the shipping process, the shipping packing list template itemizes all the goods being transported in one single transaction.
Step 1: Add All the Items to be Shipped
The first step might be obvious but it is also the most important step to ensure that all goods or items that are needed to be shipped are included in the packing list. These goods include items that were packed in a box and loose items.
Step 2: Make a Label on Each Item
All loose items and packages must be labeled clearly with your name, address, and contact information. With these details, the shipping company will be able to identify the items and deliver them safely to their destination.
Step 3: Use an Appropriate Packaging and a Packing Slip
Appropriate packaging refers to the boxes you will be using with the proper size and strength to accommodate the items you will be shipping. A packing slip is a document that should be included in your shipping packing list which contains your name, address, contact details, and a list of all the items you are shipping.
Step 4: Use a Reliable Freight Company
The last step is determining which reputable and reliable freight or transport company to be used. A company with a good reputation will ensure that your packages are delivered safely to their destination without delays and issues.
FAQs
What information should be included in a shipping packing list?
A shipping packing list should include a description of the products to be shipped, the quantity of each item, its weight, dimensions, the value of each product, the origin of the shipment, its destination, the name and contact information of the shipper, and the name and contact information of the consignee.
When is a shipping packing list utilized?
A shipping packing list is utilized for at least three reasons which are when it is required by officials and evaluators when investigating the contents of the cartons or boxes, used by storekeepers to issue invoices and to check the quality and quantity of the products, and is used as a supporting document in case of disagreements between the exporter and carrier.
What is the importance of using a packing list?
A packing list provides the quantity of the product that is being transported, serves as proof of the inland bill of lading, indicates information that is required for a certificate of origin, serves as proof of material safety data sheet, used to create a booking with an international carrier, serves as a supporting document for reimbursement under a letter of credit, and more.
A shipping packing list is the most valuable document used in the transportation process of goods or products. This document also enables smooth and easy international trading as it contains complete details about the shipment to the exporter, forwarder, or consignee. It also provides information about how the products or goods were packaged, details on their dimensions and weights, destination, and more.
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