FREE 6+ Charity Event Planning Samples & Templates in PDF

Oprah Winfrey proves that a woman can be more than just one character. The famous talk show host is a philanthropist who uses her name to influence many people to engage in charitable deeds. She donated hundreds of millions of dollars to help people in many organizations and charities. And on top of that, Oprah seeks to influence the National Child Protection, also known as “Oprah Bill” to establish a database of a prisoned child abuser. Because of that, she became a benevolent celebrity for her charitable events. If Oprah encourages you to organize a charity event, below are the things that you should know.

FREE 6+ Charity Event Planning Samples & Templates in PDF

1. Charity Event Planning Template

2. Charity Event Fundraising Planning

3. Fundraiser Event Planning Template

4. Charity Event Strategic Planning

5. Fundraising Event Action Plan

6. Basic Charity Event Planning

7. Sample Charity Event Planning Template

What Is Charity Event Planning?

Like any organization, charities organize events with two main reasons in mind. One is to raise awareness of the cause that matters to the organization the most and to raise funds for the organization’s undertakings. Knowing that people are charitable by nature, this type of event invites individuals to gather in one place. So, before that, planning has to take place before a charitable activity comes through.

Top Charities in the United States of America

The famous business magazine, Forbes, made a list of the Top Charities in the US. According to the report, the 100 largest charities in the country garnered a total of 51.5 billion US dollars in donations in 2018. That is a 5% increase from the previous year’s amount. Furthermore, the amount these charities received made up the 12% of 427.7 billion US dollars total donations received by the more than one million charities in the country. There are different categories each charity fall under—like the organizations that serve children, the culture and arts, hospice, medical and healthcare, domestic care, or environmental. That means these charities have various causes. Here are some of the Top Charities in the US: United Way, Feeding America, The Task Force For Global Health, The Salvation Army, St. Jude Children’s Research Hospital, Red Cross, Direct Relief, Habitat For Humanity, The Young Men’s Christian Association (YMCA), and Americare.

How to Plan for Charity Events

Sizing up a charity event needs careful planning and thinking so that you know how to do it the right way. You should pay more attention not to fundraising letters, formal letters, and sponsorship forms, rather on explaining what the charity is about and how it is helping lives. Also, having a project manager who is in charge of planning and organizing is helpful as well.

Meanwhile, most charities partner with external organizations to come up with bigger events like gala and fundraising. You can start little by out-reach programs or community services. Knowing all these, you have at least ideas on how to make a charity event successful. Remember that working with willing and reliable people makes a difference in your organization. So, take a chance on every person who wants to volunteer in your charity. For more planning tips about charity events, continue reading below.

1. Talk with Your Team

The charity exists because of the people who worked hard to establish it. With that, every endeavor the organization has to undertake should be decided by the members. Charitable works are big events for a charity. That is their platform to tell people about the charity and the causes that are dear to the organization. As part of the organization, you have to take every chance there is to organize a charity event. Gather your team and initiate a discussion. You can start by skimming through the mission and vision of the organization. These are the core of the charity and it will be the common ground where your team can start working on. So, agree on terms that you consider beneficial for the organization.

2. Brainstorm and Gather Ideas

After long talks with your team, give time for brainstorming. With this, you can come up with some ideas that might be helpful for the charity event. Make sure to write them down before it disappears into the blue. If the ideas are starting to overflow, let it be. It is a good sign of the members’ cooperation. Now that your list is full, refine the ideas that you have. In a charity event, you should have a timeline so that you will never lose track of the schedule. It is safer to narrow down your plan into a more substantial one.

3. Make the Objective Clear

Organizing a charity event takes time and extra effort. Most volunteers do not get compensated for working on a charity. What fills them is the sense of pride and satisfaction in the things they do. If you let a volunteer fill out a membership form, make their time fulfilling. Let them work on beneficial charity works that aim to help the needy. Aside from that, work on the goals of the organization. To do that, draft objectives that will set long-term goals. With this, the organization has something to look forward to while working on present charitable works.

4. Come Up with a Strong Campaign

Charities vary depending on the category they fall under. Hence, different charities have diverse goals and visions. Two is better than one. That makes sense because the more people work for an organization, it is more likely to become successful. As a charity with good intentions, work with other organizations with a campaign that aligns with your mission. Work closely with them so that you can attend to decision-making. Furthermore, to agree on terms, always initiate dialogues to promote understanding on both sides. Take note that you are organizing a charity event for the needy, and you should make them feel hope.

FAQs

Oprah Winfrey is not the only one who can be a philanthropist and a humanitarian. All of us have a compassionate nature that is kindled by charity events. Start planning charity events today, and make the future full of hope for the needy.