FREE 10+ Event Venue Contract Samples in PDF | MS Word | Pages | Google Docs

Events can be held just about anywhere, like at home, by the pool, at the beach, in a hotel, in a function room, or even in parks and near the road. Of course, the choice of venue must be appropriate to that of the event being held. Some of these event venues may require permission, and others may require reservation and payment. For this kind of transaction, an event contract is necessary. This will serve as proof of the sample agreement and legally bind the two parties involved in the said arrangement. The contract provisions are all about the terms and conditions of the use or rent of a property as a venue for a particular event. Different venues and establishments provide their own event contracts. Here are some event contract samples that you may want to check out.

FREE 10+ Event Venue Contract Samples in PDF | MS Word | Pages | Google Docs

1. Event Venue Contract Template

2. Basic Event Venue Contract Template

3. Event Venue Contract Template

4. Event Space Rental Agreement and Contract Template

5. Sample Wedding Event Venue Contract Template

6. Berry Farm Wedding Venue Contract Template

7. Special Events and Wedding Venue Contract Template

8. Short-Term Event Venue Contract Template

9. Private Event Venue Contract Template

Have your private events agenda held in a venue that offers just the right kind of privacy that you need. This private event contract sample is from a bar called Public. While it’s name says public, your event would surely still be away from the public’s grasp. This contract is different from the rest because of the privacy provisions included in it.

10. Convention Center Event Venue Contract Template

11. Sample Event Contract Terms and Conditions Template

What Is an Event Venue Contract?

An event venue contract is a legal document that binds the agreement between an event venue owner and a client. It primarily outlines the terms and conditions that both parties must follow in the venue rental agreement. This document is an important element in the event planning process. It ensures that events such as a wedding reception, a birthday celebration, and a business conference will have a smooth-sailing program in the chosen venue.

Other terms of an event venue contract are space rental contract and venue booking contract.

How to Create an Event Venue Contract

As we’ve implied earlier, an event venue contract is a crucial element in event planning. An event can’t and shouldn’t take place in a chosen event without it. So if you’re an event venue owner, make sure to secure an event venue contract before letting clients use your property. Here are the steps in creating an event venue contract:

Step 1: Specify Both Parties’ Names

Your name as the venue owner and the client’s name should be clear in the sample contract. The two of you are the contract parties. And so you should manifest it in the document. With your names on the contract, there’ll be clarity of whom are liable if significant updates or issues occur concerning the agreement.

Step 2: Specify the Start Date/Time and the End Date/Time

It’s important to clarify how long the client will use your venue. So ask him or her about it. And then specify the start and end date/time of the client’s use of the venue. The duration of the clients’ use of the venue will be a factor in determining the total rental payment.

Step 3: Show Breakdown of the Payment and Its Due Date

Give the client detailed information about the payment. Show him or her how it accumulated to a specific amount. You can present it in a sample form of a quotation. In doing so, the client won’t object to the total payment. The payment breakdown will make the client understand why he or she has to pay a certain amount. And also, don’t forget to impose a due date for the payment.

Step 4: Establish Sanctions for Late Payment and Damages

As the venue owner, you have to protect yourself if ever the client becomes a liability. What we meant by that is when a client doesn’t pay on time and caused major damages to your property. For that, you need to establish sanctions. These sanctions could be penalty payments record or replacement of damaged properties. For grave and serious offenses, filing a lawsuit against the client is a valid consequence.

FAQs

People always had the impression that contracts are a headache to write. But they don’t have to be. With templates such as ours, they’re easy to prepare. So make sure to download our Event Venue Contract Samples now! We have the Wedding Venue Contract Template, Private Venue Contract Sample, and many more!