FREE 7+ Restaurant Private Party Contract Samples in PDF | MS Word | Google Docs

One of the most common and popular venues for holding private parties is in a restaurant. Private parties are meant to be an intimate affair, only invited guests are allowed to enter and certain etiquettes are to be followed. Other than that restaurants are convenient since you have everything you need in one area, from the food to be served, waiters, and a venue. In some cases, restaurants may be able to offer to decorate the space or present other additional services within their scope. If you own a restaurant and you have managed to win your client over, the next step into finalizing the agreement is through a restaurant private party contract. With this document on hand, you and your client will be able to formally agree on the terms and conditions set upon the contract. Read more about this in our article below, and if you need any help when writing a contract, feel free to make use of our restaurant private party contract found on this page.

FREE 7+ Restaurant Private Party Contract Samples

1. Restaurant Private Party Contract

2. Sample Restaurant Private Party Contract

3. Simple Restaurant Private Party Contract

4. Restaurant Private Party Contract Example

5. Restaurant Private Party Event Contract

6. Basic Restaurant Private Party Contract

7. Restaurant Private Party Room Contract

8. Professional Restaurant Private Party Contract

What Is a Restaurant Private Party Contract?

One of the main reasons contracts are exchanged for events such as private parties is because clients would want to make sure that any personal information is withheld from the public. For example, the party is held for a famous celebrity would mean the restaurant can be liable for not meeting the terms set upon the contract if something goes amiss. Most especially the confidentiality or privacy clause. Aside from that a restaurant private party contract should also contain details pertaining to the services provided, the pricing, and other important terms relevant to the event. Without a contract, both parties will not be able to settle disputes lawfully and the party may even end up unsuccessful. Even a verbal-only agreement is never recommended, despite dealing with a loyal individual or company you have developed a rapport with. From a financial point of view, the contract will protect the parties and will prevent unnecessary disagreements or discussions that may lead to an eroded business relationship.

How To Write a Restaurant Private Party Contract?

Prior to writing the contract, it is wise for you as the restaurant owner or manager to sit down with your client and discuss the private party details that would take place on your property. It is advisable that both parties are able to sort out what needs to be included and excluded during the event. Things to consider are the food menu, the theme, discussions about the level of privacy of the event, budget and etc. Once you and your client come to an agreement, finalizing this will be done through a restaurant private party contract. Now to start writing this contract, below are necessary details that you should include in this formal document.

I. Event Details

A description of the private party event should be included in the contract, together with the date of the event, time, and the number of guests.

II. Details of Both Parties

Full names and addresses of the client and the restaurant in which the event would take place.

III. Services Provided

Clearly define the list of services provided by the restaurant’s management, from the food menu, the assistance of food servers or waiters, decorations, and other relevant services your company may be offering for the event.

IV. Payment Information

State the total fee that for the private party and its inclusions, if a non-refundable deposit is required then include this as well. Don’t forget to add in your contract and in your party planning timeline, set a due date for the initial deposit. Put it in print that you will not begin work until the client pays that amount.

V. Confidentiality Clause

Some privately held parties are particular with the guest and the privacy of the whole event. So it must be clearly stated in the confidentiality clause the terms and conditions of such in precise detail. This is where an individual or enterprise guarantees to deal with particular data as a commercial secret and guarantees to not disclose such information to others without correct authorization.

VI. Terms For Cancellation

Each party has the right to cancel the agreement entitling the other party to a full refund. It is possible to negotiate other terms and conditions in case of early termination. Also, state that clients are responsible for private party costs made since the last payment. This way, if the last payment was the initial deposit, then you’ll be compensated for all the work you’ve done since then.

VII. Other Relevant Details

You may also want to add details such as an indemnification clause that protects your business from liability if you’re sued by a third party due to negligence on the client’s end. And in some cases, any information leaked such as photographs or statements from the guest can be included in the conditions of the contracts to protect the privacy of everyone involved.

FAQs

To ensure you are at the same page as with your client, then start working on that restaurant’s private party contract now. Make sure to check out our free sample template if you need additional help writing one.