FREE 11+ Event Planning Invoice Samples & Templates in PDF | MS Word

The importance and usefulness of an invoice is so heavy that one just can’t overlook the legal mandates with regard to its use. Because of this, even planning for an event requires an invoice to be issued. Event planning has been one of the many businesses that continue to rise into popularity up to this day and time. Here we have event planning invoice samples and templates that you may download and use as your own. We have also included useful information that will allow you to learn about event planning.

Event Planning Invoice Template

Invoices can be used on a lot of different businesses and industries. One of its primary uses is to request payment for certain goods or services that are ordered or already consumed by individuals or clients. The law also requires legal business establishments of all forms to issue invoices together with receipts. This is one way that consumers can determine if the business is being run legally and if it is abiding by the law.

Event Planning Invoice Template

Free Event Planner Invoice Template

Simple Event Planner Invoice Template

Invoice Template for Event Planners

Invoice Sample Template

Commercial Invoice Format

Commercial Invoice Template

Editable Invoice Template

What Is Event Planning?

Have you ever tried planning for an event before? Well, if you do you probably know how tedious a task it is. Planning for an event something that only the strong-willed, resourceful, creative, patient and people with a lot of perseverance can do. With all that work that needs to be done, there is no telling how much brain cells and muscles cells you are killing just to get things. Regardless if it is a small scale event or a  large scale event, it still needs a lot of time and dedication to get done. You also should not mix up event planning and successful event planning. They may mean the same thing, but the level of stress and pressure put on people working to guarantee a successful event  is unimaginably different.

So what really is event planning? Event planning is defined as a process where an individual or a group of people manage everything that needs to be done in an event. These events could be birthday parties, wedding ceremonies, business meetings, team building, company anniversaries, fashion shows, conventions, etc. Yes, these events are mostly fund events, but the preparation needed is one that you will not feel happy about. Planning for an event involves tons of tasks and activities which are as follows:

• Quotation of the needed budget and managing the budget
• Establishing the timeline of the activities or tasks that needs to be carried out
• Selecting the theme and venue of the event
• Doing the reservation for the site as well as all other reservations that should be in place
• Planning for the food and carefully selecting the suppliers that can provide the appropriate services and equipment for the event
• Acquiring the necessary permits to operate
• Coordinating with the transportation needs of the guests
• Managing any possible risks
• Selecting the speakers for the said event
• Developing the contingency plan for the event

Being an event planner requires that you will be able to do all of the tasks or activities listed above. It’s no easy feat and it is not something that can be done overnight. Still, event planning is one of the businesses that keeps on gaining more recognition every year. And no matter how hard or tiring the job may be, the advantages still outweigh the disadvantages. Other related articles that you also find useful are Purchase Order Invoice Samples & Templates, Gym Invoice Samples & Templates, and Commercial Sales Invoice Samples & Templates.

Why Do You Need an Invoice for It?

Since event planning has been recognized as a legitimate business, there came a need to regulate event planning transactions. Event planning business generate profit and all profit generating business are require to pay taxes to the government. This one of the main reasons why an event planning invoice is required. Another noteworthy reason why it is needed is so that event planners and coordinators will be able to keep a record and keep track of all the events that they have coordinated so far. This makes sure that clients are charged accordingly. Most event planning invoices are used to present to clients a breakdown of everything that needs to be done and paid for in an event, before they actually get into an agreement with the planner. In other words, it provides an estimate of the total cost for that event.

On a different point of view or on the client’s side, event planning invoices is one way for them to keep track of the things that has been or will be charged to their account. This allows them to question why an item is included, what alternatives they have, or find have an event plan according to their desired budget. If you were the client, you would definitely want to check out the details than just let the planner do whatever they please. You may also check out other interesting titles, like Vendor Invoice Samples & Templates, Lawn Care Invoice Samples & Templates, and Self-Employed Invoice Samples & Templates.

Generic Blank Invoice Template

Sample Commercial Invoice

Blank Invoice Templates

The Differences and Similarities of an Invoice and a Receipt

Most of the time, invoices and receipts go together. They also look very similar to each other which leads many people to think that they are actually the same thing. This became one of the reasons why both invoice and receipts has been used interchangeably by a lot of people until now. It is actually really easy to tell an invoice apart from a receipt. To do that, you will need to have knowledge about both of them starting with their similarities and differences.

Similarities

You probably already have an idea of the similarities between an invoice and a receipt as we often refer to them as the same thing. But just in case there are people who doesn’t know, we have made a list of these so-called similarities below.

• Both invoices and receipts are documents issued to customers as a record of the goods or services that they had purchased.
• It contains a list of the items that the buyer ordered or the services that they had taken advantage of, including all the other small but important details, such as the description of the item or product,the quantity, unit price and total amount for that product.
• Both have the name of the business written at the top part of the document together with the business address and contact information.
• The name of the sales person who made the invoice and the name of the cashier who processed the payment is written on the document.
• Invoices are issued in almost the same establishments or businesses where a receipt is issued, like in restaurants, bookstores, and merchant stores.
• They both provide the total amount to be paid by the customer, including the tax percentage, the actual tax amount, and any applicable discounts and promotions.
• An invoice has its unique invoice number and a receipt also has its own set of receipt number.

Differences

So, we’re done with the similarities it’s time to move on to the differences. If you find the list of similarities pretty long, then wait till you check out the list below.

• One of the defining differences between an invoice an a receipt is the time when they are issued. Invoices are used to request for payment, thus they are issued before the payment has been made. A receipt on the other hand is issued right after payment has been made.
• A receipt serves as a proof of purchase, while an invoice serves as list or a breakdown of the items to be charged to the buyer.
• You see the amount to be paid on both papers, but you will never see the mode of payment used to in an invoice. It can only be shown in a receipt as payment has not yet been provided in an invoice.
• Payment arrangements are common with invoices, but you will not be able to have it done with receipts. In payment arrangements, buyers and sellers agree on how the total amount involved should be paid, which could be in installments. You have to pay the full amount with a receipt.
• The name of both the buyer and the seller is written on an invoice, but you will only be able to see the name of the store or business in a receipt. Both parties also must affix their signature on the invoice to seal the deal.
• The date can be seen in both invoice and receipt, but only the receipt includes the time of purchase.
• Invoices can be paid at a later time or at a specified due date, but in order to get a receipt the total bill amount must be settled first.

What other similarities and differences of an invoice and a receipt do you know of? Well, if you try checking some samples then you will definitely find some. If you are interested to know more about invoices and other related articles, you can check different varieties that we offer on our website. Some examples that you will fins useful are Equipment Invoice Samples & Templates, Jewelry Invoice Samples and Templates, and Retail Invoice Samples & Templates.