FREE 16+ Application Rejection Letter Samples in Google Docs | MS Word | Outlook | Apple Pages | PDF

As an employer, it is an important factor to communicate with your candidates when they have not been successful in landing a job in your community to provide them with a good employer branding experience. Rejecting an applicant is not an easy task for any organization but providing a rejection letter will help in alleviating confusion and disappointment while establishing a positive brand reputation and attracting potential candidates in the future.

FREE 16+ Application Rejection Letter Samples

1. Sample Admission Application Rejection letter Template

2. Sample Grant Application Rejection letter Template

3. Sample College Application Rejection letter Template

4. Sample Rental Application Rejection letter Template

5. Sample Loan Application Rejection Letter Template

6. Sample Tenant Application Rejection Letter Template

7. Sample Job Application Rejection letter Template

8. Sample Voluntary Cleanup Application Rejection letter Template

9. Sample After Interview Application Rejection letter Template

10. Sample Candidate Application Rejection letter Template

11. Sample Application Employment Rejection Letter Template

12. Sample Faculty Search Application Rejection Letter Template

13. Sample Application Response to Rejection Letter Template

14. Sample Application Notice Rejection Letter Template

15. Sample Application School Choice Rejection Letter Template

16. Sample Application Rejection Basic Letter Template

17. Sample Application Registration Rejection Letter Template

What is an Application Rejection Letter?

An application rejection letter is a type of formal business letter that is sent to applicants who did not qualify for a certain position within an organization. Rejection letters are one of the factors that affect the positive and negative employer branding and improvement of their candidate experience. Also known as employment rejection letters or candidate rejection letters, a job rejection letter formally and respectfully informs a candidate that they can continue their job search.

How to Write an Application Rejection Letter

As a company that is actively hiring for a particular position, it is most likely that you have to review a number of job application cover letters, application letters, letters of recommendation, and professional resumes and interview different types of candidates while only needing one person. One of the important parts of the hiring process is sending rejection letters to applicants who are no longer considered qualified for the position. Writing and delivering a concise and positive application rejection letter also expresses the professional ways of addressing the applications you have received.

Step 1: Provide an Informative Subject Line and Express Your Gratitude

Start writing your rejection letter by providing a simple but informative subject line so it could stand out in the applicant’s inbox. You can include the name of your company and job title to inform them of the email or letter’s purpose. Then, express your gratitude for submitting their application forms or letters after your salutation.

Step 2: State that the Applicant is No Longer Considered for the Position and Explain Why

In the next section, provide a clear statement that you are continuing your hiring process without them. Make sure to provide an explanation of why the applicant was rejected like missing skills, education, and experience.

Step 3: Explain That You Will Consider Them in the Future

Provide a description of their positive aspect to help them understand the strengths that they can highlight for their next application. You can also express an explanation of why you are considering the applicant for future opportunities within your organization.

Step 4: Conclude the Letter With a Positive Message

Before your end your letter, you can encourage them to send more applications to other companies they are interested in. Then, conclude your application rejection letter with a positive message, thank the applicant for their time, and wish them luck in their future endeavors.

FAQs

Writing a good application rejection letter establishes the qualities you want from your employees while also making clear what your organization needs. Rejection letters are usually written in a brief and direct manner and the reason for rejection is not provided in great detail. A company’s application rejection letter reflects their brand and if badly written can leave a negative impression that could spread to other potential candidates.