FREE 15+ Charity Thank-You Letter Samples & Templates in PDF | MS Word

We write thank-you letters to convey or say our thanks to someone we are unable to face or see in person. They could be someone far away or they could be someone whom we know we can never meet in person, unless an opportunity arises. But you wouldn’t want to wait for that opportunity to arrive when you can write a thank-you letter. Who knows that opportunity might not come.

A charity thank-you letter is one of those letter that are written by charity institutions to individuals, companies, businesses or establishments who made donations to their charity institution. These donation could be in the form of monetary donations, food and clothing donations, equipment, medical assistance, educational scholarships and many more. If you are in need of charity thank-you letter samples and templates, then you might find the ones we have included in this article useful. Let us go ahead and learn more about it.

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Uses of a Charity Thank You Letter

The main goal of writing a thank-you letter, is as its name implies, to say one’s thanks about a wonderful deed or action that touched and helped lives. The same things is true about a charity thank-you letters. Although to convey one’s thanks is the main goal, charity thank-you letters and thank-you letters in general are used for a number things and they are listed below.

• Charity thank-you letters are used to express one’s gratitude of the act of kindness of those who donated for charity. It is more than just a thank-you letter, but it is a another way for charity institutions to have their message reach their donors.
• Through the stories written in a thank-you letter, donors are able to paint a picture of the people that they were able to help with their donation.
• It may sound vulgar, but writing a thank-you letter to donors also increases the chances that they will donate again with the same amount or an even bigger one. You would probably feel overwhelmed upon receiving words of thanks from people you have helped. This will motivate you to continue helping, whether it is the same institution or not.
• Often, charity thank-you letters help donors get updates on what their donation is used for or allows them to become aware of the weight of the donation they had made.

Other related articles you may find interesting are Sample Sponsor Thank You Letters, Sample Thank You Letters for Interview, and Sample Thank You Letters to Boss.

Reasons for Donating to Charity

Donating to charity has been practiced by different individuals and entities from generation to generation. We know about it, we have heard about it, but we don’t actually really know the reason why they do so. You might have some obvious reasons in mind why people donate to charity, so let us confirm if they are true. Here are some of the reasons about donating to charity that you should know.

• Be able to help others in need – When you donate to charity, you are most likely helping those who need to be helped. The recipients of your donation are mostly little children and adults who were orphans and homeless, those who are sick and needs financial and medical assistance or those who need all the help they can get to get back on their feet.  So by donating, you are undoubtedly helping other people, regardless of what kind of donation you made.
• For pleasure – What would you feel after donating? It is a pleasure to help others who are need and that is exactly why other people donate. If you find this act attainable and pleasurable at the same time, then donating is something for you.
• For attention – There are many good and positive reasons for donating, you can’t just deny the fact that other people use it to get attention. Donating a huge sum of money or spending a significant amount in fundraising and charities can make someone become popular overnight.
• To be able to get tax deductions – Well, who would’ve thought donating can get you tax deductions? Well, it certainly does. Instead of paying all of their taxes to the government, other people want to make more use of their money by donating to charity. So the big chunk of what they are supposed to be paying for goes to charity, instead of the government and they see this as something more useful and meaning.
• For a meaningful life – A lot of people find fulfillment by giving back to the community or to other people. The easiest and most effective way they can do so is by donating to charity. Not only are they giving back, they are also able to know how their donations are used and on where is is being used on.
• To share one’s blessings – Some people donate so that they can share all of the blessings and the good things that they have received in life. It is another way of giving back.
• If you are unable to volunteer – Not all of use have time to spare and do volunteer work, so to compensate people make donations instead. This way they can still help through ways that they think they can.
• Spreading love – Donating is a way to spread love and tell the people who are being helped that they are not alone and they are definitely not forgotten.
• For a cause – Fundraising and charity institutions don’t just gather donations because want money. They do so because they need these donations to fund for a certain cause, like medical missions, to help people from a different geographical location, to fight hunger and malnutrition, etc.
• Because you can – Sometimes, you really don’t need a specific reason to donate to charity. Sometimes, you donate to them because you can and you are capable of doing so. That is what matters most.

How many time have you made a donation and hoe many times have you been thanked for it? Regardless of how big or how small your donation maybe, it still has an impact and makes a lot of difference to the people who need it. That is why charity institutions do their best to say thank you in a letter. You may also check out sample articles we have available, like Sample Thank You Letters to Teacher, Sample Thank You Letters for Job Offer, and Referral Thank You Letter Samples and Templates.

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Effective Tips for Writing Better Letters

Paying attention to the type of letter you are writing helps you come up with a letter that is effective and useful. Still, you will need experience and enough knowledge to be able to come up with one that is highly competitive and impressive. Years of practice is required to gain experience, but you don’t always have that luxury of time to wait. Luckily, we have here effective tips that can help you write better letters.

• Observe the appropriate letter format. It is important to determine whether you are writing a formal letter or an informal letter as this will help you determine the appropriate format to follow for your letter. You may use a formal letter format when writing informal letters, but you should never use an informal letter format when writing any types of formal letter.
• Be mindful of your margin and other layout settings.  Make sure that you use the same margin size for all sides of your paper. Also make sure that you use the right paper size and orientation when writing your letter. Short sized papers in portrait orientation are more preferred.
• Gather correct information. Make sure that have all the names of the entities mentioned in your letter right. Such errors may be seen as an insult, and may cause damage than good. You don’t want that so you need to be sure of the information you put in it.
• Do your homework. One way to avoid being generic is by researching about the individual or company you are writing to. Knowing about them will help you write a personalized letter with an interesting content, even if it is a business letter.
• Keep it short and simple. Readers get bored immediately when they see that your letter is too lengthy. As much as possible, make your letter detailed but short. In other words, your message should be straight t the point.
• Tell a story, but be realistic. Telling a story in your letter is a unique way to write on, not to mention that it would look and sound more personalized. However, you should limit yourself to writing only what is real. Also avoid exaggerating or over exaggerating as that defeats the purpose of producing a personalized and well-thought of letter.
• Use clear and concise words. Don;t be misunderstood and as much as possible prevent your readers from misinterpreting the message that you are telling them about. Letters are written to foster good communication, not to make confusion.
• Always be polite. Regardless of how you feel about the person you are writing to or what the purpose of your letter it, it pays to always be polite. This will give your reader the impression that you are calm and professional on your letter.
• Honesty is the key. No matter what type of letter you are writing, it should always tell the truth or say something true. Being pretentious and lies will just get you in trouble and there are people who can tell if you are lying or not.

Better letters aren’t always the most impressive ones. Sometimes, they are those that are given careful thought and attention, especially with the small details. And these tips just helps you realize the little details that matter.

You may also check out other thank-you letter related articles on our website, like Invitation Thank-You Letter Samples and Templates, Meeting Thank-You Letter Samples and Templates, and Recommendation Thank-You Letters.