Sample Invitation Letters for Visa

When you are traveling to another country, depending on your country of origin, you may need to secure a visa to the country you are traveling to. If you’re traveling on business, your company may write the visa invitation for you, but what happens if you need to go to another country and you need to secure a visa yourself? To help you out, we have some invitation letters for a US visa that you can check out and download for use.

Download Invitation Letters for Visa Bundle

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Sample Invitation Letter For Tourist Visa

John A. Doe
123 Liberty Lane
New York, NY, 10001
[email protected]
(555) 123-4567
March 11, 2024

Consulate General of the United States
455 Freedom Rd.
Toronto, Ontario, M1H 2A1
Canada

Dear Sir/Madam,

I, John A. Doe, residing at 123 Liberty Lane, New York, NY, am writing this letter to support the visa application of my friend, Emily B. Smith, who resides at 78 Maple Street, Toronto, Ontario. The purpose of this letter is to invite Emily to the United States for a short vacation, during which time she will be staying with me. I am a U.S. Citizen, and I am fully committed to ensuring Emily has a memorable visit.

Emily B. Smith plans to visit from June 10, 2024, to June 24, 2024. During her stay, we have planned to explore various tourist attractions in New York City, including the Statue of Liberty, Central Park, and the Metropolitan Museum of Art. This visit will not only strengthen our friendship but also provide Emily with the opportunity to experience the vibrant culture and history of New York.

Emily will be staying at my residence, and I will cover all living expenses and any other costs incurred during her visit. Please find enclosed supporting documents, including a copy of my ID/passport, proof of residence, and financial documents, to verify my ability to sponsor Emily during her stay in the United States.

I assure you that Emily B. Smith will return to Canada before the expiration of her visa, as she has strong ties in her home country, including a job at ABC Corporation and immediate family.

I kindly request you to consider Emily B. Smith’s application for a tourist visa favorably. Should you require any additional information or documents, please feel free to contact me at (555) 123-4567 or [email protected].

Thank you for your attention to this matter.

Sincerely,

John A. Doe

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Invitation Letter For US Visa

Sophia Martinez
456 Dreamers Ave
Los Angeles, CA, 90015
[email protected]
(310) 987-6543
March 11, 2024

United States Consulate General
123 Example Street
Sydney, NSW, 2000
Australia

Dear Sir/Madam,

I, Sophia Martinez, residing at 456 Dreamers Ave, Los Angeles, CA, am writing to formally invite my cousin, Lucas Johnson, who resides at 89 Harbour Road, Sydney, NSW. This letter is to support Lucas’s visa application for his forthcoming trip to the United States. As a lawful permanent resident of the United States, I am excited to host him for a family reunion and to show him around California.

Lucas Johnson plans to visit from July 15, 2024, to August 5, 2024. The primary purpose of this visit is to reconnect with family and explore significant landmarks in California, including Disneyland, the Hollywood Walk of Fame, and the Golden Gate Bridge. We believe this trip will provide Lucas with invaluable family time and the chance to experience the diverse culture and beautiful landscapes of our state.

During his visit, Lucas will be staying with me at my residence mentioned above. I will ensure all his living expenses are covered, including accommodation, meals, and local travel within the United States. Attached, please find the necessary documents that verify my residence and financial stability to support Lucas during his stay.

I understand the importance of the visa application process and hereby assure you that Lucas will return to Australia following his visit, as he is employed at Global Tech Innovations in Sydney and has significant family ties that necessitate his return.

We respectfully request that Lucas Johnson’s application for a tourist visa be considered favorably. If further information is needed, please do not hesitate to contact me directly at (310) 987-6543 or via email at [email protected].

Thank you for considering this request.

Warm regards,

Sophia Martinez

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Invitation Letter For Visa For Family

Michael Thompson
789 Peaceful Lane
Chicago, IL, 60601
[email protected]
(312) 555-1234
March 11, 2024

Embassy of the United States
[Embassy Address]
[City, Country]

Dear Sir/Madam,

I hope this letter finds you well. I, Michael Thompson, a [Your Legal Status: U.S. Citizen/Permanent Resident], am writing to extend an invitation to my [Relationship, e.g., mother], Mrs. Anna Thompson, residing at [Visitor’s Address in Home Country], to visit me in Chicago, Illinois, for a duration of [mention the duration, e.g., three months] from [Start Date] to [End Date].

The primary purpose of her visit is to spend time with family and explore the United States, enhancing our familial bonds and creating lasting memories together. During her stay, we have planned to visit various cultural and historical landmarks across the U.S., including but not limited to the Willis Tower in Chicago, the Statue of Liberty in New York, and the Grand Canyon in Arizona.

I will be fully responsible for her accommodation, maintenance, and travel expenses within the United States. Mrs. Thompson will be residing with me at my home address mentioned above. I am fully committed to ensuring that she will return to [Visitor’s Home Country] upon the conclusion of her visit, as she has significant ties there, including [mention any important ties, such as other family members, employment, property, etc.].

Attached, please find the necessary documents to support this invitation, including a copy of my [Document proving your status in the U.S., e.g., U.S. passport, Green Card], proof of my employment and financial stability, and a detailed itinerary of the places we plan to visit.

I kindly request your favorable consideration of Mrs. Anna Thompson’s visa application. Please do not hesitate to contact me should you require any further information or clarification.

Thank you for your time and consideration.

Sincerely,

[Your Signature, if sending by mail]

Michael Thompson

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Invitation Letter For Tourist Visa Family USA

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Browse More Templates On Invitation Letters For Visa

Visa Invitation Letter Sample PDF

Download this free invitation letter for visa template to produce a well-formatted invitation letter in support of a person’s Visa application. One can download this template for absolutely free of cost, and edit it by replacing information wherever necessary. Easy to use and fully customizable, one shouldn’t miss out on this print and digital ready template.

Business Invitation Letter For Visa

Visa Application Letter To Embassy PDF

Are you sample planning to get create a formal and professionally written letter to request an embassy/consulate for your brother’s Visa? Then feel free to check out this template that is ready-made and easy to use. Just by adding the necessary details, you can print and share this file digitally. Instantly download anytime, anywhere for free!

Invitation Letter For Business Visa

Sample letters for visa applications will be of great help as they will guide users on the right methods needed to write a visa application letter. All our samples are presented in a way that users will be able to make their letters based on the formats in the examples. These can also be downloaded and modified to fit user specifics.

Getting a visa can be quite an ordeal especially if you sample plan to go to countries such as the United States. Since the U.S. government is concerned about the influx of visitors who flock to the country each year, they are trying to limit the number of visitors by imposing visa restrictions and imposing quota systems. If you have relatives who are American citizens, they can help by writing an invitation letter for you to obtain a visa.

If you’re looking to get an employee to visit your company abroad for a business trip and are looking for a ready-made template, then here you go! Check out this finely written business invitation letter that you can easily edit to suit your requirements. Its file formats include Google Docs, MS Word, and Pages.

Company Invitation Letter For Visa

Request an embassy/consulate to grant an applicant’s Visa for an employee for visiting a company for business purposes. Use this ready-made and well-formatted template to draft an appropriate letter outline. The file is easy to use and can be fully customized in your favorite editing software.

Business Visa Invitation Letter Sample

Letter Writing of invitation for a visa is intended as a personal instrument and not an official document. It’s very helpful to include financial details to highlight your capacity to support the recipient. You must also provide adequate information about the visit and your relationship to the applicant or recipient.

What Information Must I Add To A Visa Invitation Letter?

A visa invitation letter is a crucial document that can help streamline the process of applying for a visa to enter the United States. Whether you’re inviting a family member, friend, or business associate, it’s important to include specific details to make the letter effective and supportive of the visa application. Here’s a comprehensive list of the essential information that must be added to a visa invitation letter:

1. Personal Information of the Visitor

• Full Name: As it appears on the visitor’s passport.
• Date of Birth: To verify the identity of the visitor.
• Passport Number: Essential for linking the invitation to the visitor’s travel document.
• Relationship to the Host: Clarify how you know the visitor, whether as a family member, friend, or business associate.
• Purpose of the Visit: Specify the reason for their trip (e.g., vacation, attending a wedding, business meeting).
• Duration of Stay: Include both the planned arrival and departure dates.

2. Details About the Visit

• Accommodation Arrangements: State where the visitor will be staying (e.g., with you or at a hotel).
• Itinerary Overview: Briefly mention any planned activities or events that justify the visit.
• Financial Arrangements: Indicate who will be financially responsible for the visitor during their stay.

3. Host’s Information

• Full Name: Your legal name as the host.
• Date of Birth: To authenticate your identity.
• Address and Contact Information: Include your full residential address, phone number, and email address.
• Occupation: Some embassies may require this to assess the host’s stability.
• Status in the USA: Clarify whether you are a citizen, permanent resident, or visa holder.
• Signature: A handwritten signature can add a personal touch, though it’s not mandatory for all embassies.

4. Notarization (Optional)

• While not always required, a notarized letter can enhance its credibility. Mention if the letter has been notarized.

5. Supporting Documents

Though not part of the letter itself, you might want to remind the visitor to attach any relevant supporting documents you’re providing, such as:

• Proof of your relationship (if applicable).
• Documents evidencing your status in the USA (copy of your passport, Green Card, etc.).
• Financial support evidence, if you’re covering the visitor’s expenses.

Conclusion

An invitation letter for a visa must be detailed and clear, providing all necessary information to support the visitor’s application. By including the points listed above, you’ll ensure the formal letter fulfills its purpose, aiding in a smooth visa application process. Remember, the goal is to present a clear, compelling case for the visitor’s planned trip to the United States, underlining their intention to return to their home country after the visit.

Invitation Letter For Visa PDF

Sponsorship Invitation Letter To Visit

Be Sure to Cover the Following:

1. Purpose of the visit and the places you may want to bring the applicant to,

2. The length of time the applicant intends to stay and where he or she will be accommodated, and

3. How much of the applicant’s expenses you need to cover during his or her stay.

It’s important to be specific and detailed as much as possible. For other related examples, check out our invitation letter samples and visa sponsorship letters that are free to download on both Word Doc and PDF files.

Friend Invitation Letter For Visa

Other Required Documents With A Visa Invitation Letter

While a visa invitation letter in pdf is an important part of the application process for a U.S. visa, it is just one component of several documents required. To ensure a comprehensive and successful application, the following documents should accompany the invitation letter:

1. Valid Passport

• The visitor’s passport must be valid for at least six months beyond the planned date of entry into the United States.

2. Visa Application Form (DS-160)

• The online nonimmigrant visa application form must be completed and submitted. A confirmation page with a barcode is required for the interview.

3. Photograph

• A recent photograph that meets U.S. visa photo requirements must be uploaded during the DS-160 form submission process.

4. Visa Application Fee Receipt

• Proof of payment for the non-refundable visa application fee is required.

5. Interview Appointment Letter

• Confirmation of the scheduled interview appointment at the U.S. Embassy or Consulate.

6. Proof of Financial Means

• Bank statements or financial documents to prove the visitor has the means to support themselves during their stay in the U.S.

7. Proof of Ties to Home Country

• Documents that show strong ties to the visitor’s home country, such as employment verification, property deeds, or family obligations, to prove their intent to return home.

8. Travel Itinerary

• If already made travel arrangements, documents proving the itinerary can be helpful, such as round-trip tickets.

9. Accommodation Details

• Hotel reservations or a letter from the host confirming accommodation arrangements.

10. Supporting Documents from the Host

• A copy of the host’s passport or permanent resident card.
• Financial documents, if the host is sponsoring the visitor’s trip, such as recent bank statements or employment verification.

Company Letter For Visa Application

Visa Request Letter To Embassy

Just like writing a formal letter, all the crucial parts should be included in the letter like the heading, body, conclusion, etc. Be sure to add the embassy or consulate’s information like its full name and address on the left side of the heading. The “subject” should be added below it, followed by the purpose of the letter, which is an invitation template for a recipient to visit the country and other relevant details.

In concluding the letter, state directly that you want the embassy or consulate to grant a visitor’s visa to the recipient. Don’t forget to thank the consular before signing off. This way, you won’t sound desperate or insistent enough for the recipient to be granted the visa. You may also see the affidavit of support letters.

Invitation Letter For Visa Application

How to Order an Invitation Letter for US Visa?

Ordering an invitation letter for a US visa is a crucial step for many international visitors. This document can help demonstrate your purpose of visit, especially if you’re visiting family, friends, or attending a specific event in the United States. Below, we guide you through the process of obtaining an invitation letter for your US visa application.

Understand the Purpose of the Invitation Letter

First and foremost, it’s important to understand what an invitation letter is and its role in the visa application process. An invitation letter is a document written by a US resident (citizen or legal resident) inviting a foreign national to the United States. While not mandatory for all visa types, it can strengthen your application by showing the reason for your visit.

Step-by-Step Guide to Ordering an Invitation Letter

1. Identify the Host

• The host must be a legal US resident or citizen.
• They should have a genuine relationship with the visitor (family, friend, business associate).

2. Gather Necessary Information

The host will need the following details to write an effective invitation letter:

• Visitor’s Full Name: As it appears on their passport.
• Date of Birth: To accurately identify the visitor.
• Passport Number: To add validity to the invitation.
• Purpose of the Visit: Clearly state whether it’s for tourism, family visit, business, etc.
• Visit Duration: Include both arrival and departure dates.
• Accommodation Details: Specify if the visitor will stay with the host or elsewhere.
• Host’s Contact Information: Full name, address, telephone numbers, and email.

3. Write the Invitation Letter

The letter should be formal yet personal, including all the necessary information mentioned above. It should also state the host’s commitment to ensuring the visitor leaves the US before their visa expires.

4. Notarize the Letter (Optional)

While not a requirement, getting the letter notarized can add an extra layer of authenticity.

5. Send the Invitation Letter

The host should send the original letter to the visitor, who will then include it in their visa application packet.

Additional Tips

• Follow the Embassy’s Guidelines: Always check the specific requirements of the US embassy or consulate where the visa application will be submitted.
• Provide Evidence of Relationship: Alongside the invitation letter, it might be helpful to include proof of the relationship between the host and the visitor (photos, email exchanges, etc.).
• Financial Support Documentation: If the host will financially support the visitor during their stay, it’s crucial to include documentation proving the host’s ability to do so.

Conclusion

An invitation letter can significantly impact the outcome of a US visa application by clarifying the purpose of the trip and providing assurances about the visitor’s intentions. By following the steps outlined above and ensuring the letter contains all necessary information, you can smoothly navigate this part of your visa application process. Remember, the more detailed and accurate the invitation letter, the better it will serve its purpose.

Letter Of Invitation For Visa

Visa Request Letter To Embassy Sample

For other types of samples, please check out our website’s business meeting invitation letters. These are all free to download and modify and are available for downloading in both Word Doc and PDF files. You may also see employment letters.

How to Write a Letter of Invitation for a U.S. Travel Visa?

To write a letter of invitation for a U.S. travel visa, address it to the visitor and introduce yourself as the host. Explain the purpose of the visit, the intended dates of travel, and any financial support you will provide. Include your contact information and a formal, sincere tone.

What Is a Letter of Invitation?

A letter of invitation is a written document inviting someone to a specific event, occasion, or place. It typically includes details like the purpose of the invitation, dates, location, and any relevant information the recipient needs to know. It’s often used for visa applications, events, or formal gatherings.

How to Order a Customized Letter of Invitation for Visa Application?

Ordering a customized letter of invitation for a visa application is relatively straightforward. Here’s a step-by-step guide:

1. Identify a Reliable Provider: Search online for reputable companies or services that offer customized invitation letter writing for visa applications. Ensure they have a track record of producing effective and legitimate letters.
2. Provide Personal Information: Be prepared to share your personal information, such as your name, contact details, and any relevant details about your visit, including the purpose, duration, and itinerary.
3. Pay for the Service: Expect to pay a fee for the service. The cost may vary depending on the provider and the complexity of your request.
4. Customization Options: Communicate your specific requirements and any additional details you want to include in the letter. This may involve explaining your relationship with the invitee or any special circumstances.
5. Review and Approval: Once you’ve provided the necessary information and made the payment, the provider will draft the letter. Review it carefully to ensure it accurately represents your intentions and details.
6. Receive the Final Letter: After any necessary revisions and your approval, the provider will deliver the finalized letter to you electronically or by mail.
7. Sign and Submit: If required, sign the letter before submitting it along with the visa application or other necessary documents to the relevant embassy or consulate.

Always ensure that the letter adheres to the specific requirements of the country’s visa application process and that it accurately reflects your circumstances. Be cautious about the authenticity and reputation of the service you choose.

General FAQs

In conclusion, these invitation letters serve as earnest requests for visa approval. Your presence is integral to the success of our event, and we are committed to facilitating a seamless visit. We appreciate your prompt attention to this matter and look forward to welcoming you with enthusiasm and hospitality.