Notice Period Resignation Letter Samples & Templates

To resign from the job you need to write a formal resignation letter, and mention if you are serving the notice period as mentioned in company rules if any. In case you are not serving the notice period, or have plans to request for a waiver that too needs a mention in your letter. Here are template forms for the best letter suggestions. You may also see Sample Resignation Letters.

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Resignation Letter 30 Days Notice Period

John Doe
1234 Maple Lane
Anytown, NY, 12345
[email protected]
(555) 123-4567
October 8, 2024

Jane Smith
Human Resources Manager
Widgets Inc.
4321 Oak Avenue
Anytown, NY, 12345

Dear Ms. Smith,

I am writing to formally announce my resignation from my position as Senior Analyst at Widgets Inc., effective 30 days from today, November 7, 2024. This decision has not been an easy one and took a lot of consideration. However, I have decided to accept an offer with another company that aligns more closely with my career goals.

During the next 30 days, I am committed to completing my current projects and ensuring a smooth transition. I am happy to assist in training a replacement and will do everything possible to ensure that my departure is as seamless as possible.

Working at Widgets Inc. has been a highly rewarding experience, and I would like to thank you for the opportunities for professional and personal development that you have provided me during the last three years. I have enjoyed working for the company and appreciate the support provided me during my tenure with the company.

Please let me know how I can help during this transition period. I hope to continue to maintain a positive relationship moving forward.

Thank you once again for the opportunity to be a part of Widgets Inc. I am looking forward to my next adventure but will always cherish my time at our company and the relationships I’ve built.

Sincerely,

John Doe

John Doe
1234 Maple Lane
Anytown, NY, 12345
[email protected]
(555) 123-4567
October 8, 2024

Jane Smith
Human Resources Manager
Widgets Inc.
4321 Oak Avenue
Anytown, NY, 12345

Dear Ms. Smith,

I am writing to formally announce my resignation from my position as Senior Analyst at Widgets Inc., effective 30 days from today, November 7, 2024. This decision has not been an easy one and took a lot of consideration. However, I have decided to accept an offer with another company that aligns more closely with my career goals.

During the next 30 days, I am committed to completing my current projects and ensuring a smooth transition. I am happy to assist in training a replacement and will do everything possible to ensure that my departure is as seamless as possible.

Working at Widgets Inc. has been a highly rewarding experience, and I would like to thank you for the opportunities for professional and personal development that you have provided me during the last three years. I have enjoyed working for the company and appreciate the support provided me during my tenure with the company.

Please let me know how I can help during this transition period. I hope to continue to maintain a positive relationship moving forward.

Thank you once again for the opportunity to be a part of Widgets Inc. I am looking forward to my next adventure but will always cherish my time at our company and the relationships I’ve built.

Sincerely,

John Doe

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2 Weeks Notice Period Resignation Letter

Emily Johnson
789 Willow Drive
Springfield, IL, 62704
[email protected]
(555) 789-0123
October 8, 2024

Michael Brown
Director of Operations
Acme Corp.
123 Industrial Blvd.
Springfield, IL, 62701

Dear Mr. Brown,

I am writing to formally notify you of my resignation from my position as Operations Manager at Acme Corp., effective two weeks from today, October 22, 2024. This decision comes after careful consideration of my career goals and personal aspirations.

During the next two weeks, I am dedicated to completing my outstanding tasks and facilitating a smooth handover of my responsibilities. I am more than willing to assist in the training of my replacement and to provide support to ensure a seamless transition.

I want to express my gratitude for the opportunities for growth and professional development that I have experienced during my time at Acme Corp. I have greatly valued my time here and appreciate the knowledge and insights I have gained. It has been a pleasure working with such a dedicated team and under excellent leadership.

Please let me know if there is anything specific you would like me to prioritize during my remaining time here. I am committed to leaving my position in good standing and am hopeful that our paths may cross again in the future.

Thank you again for the opportunity to be a part of Acme Corp. I am looking forward to new challenges but will carry forward the experiences and friendships from my time here.

Sincerely,

Emily Johnson

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3 Days Notice Period Resignation Letter

Anna Lee
456 Circle Drive
Hometown, CA, 93004
[email protected]
(555) 678-9012
October 8, 2024

David Turner
Human Resources Manager
Innovative Solutions Inc.
789 Enterprise Way
Hometown, CA, 93001

Dear Mr. Turner,

I am writing to formally announce my resignation from my position as Marketing Specialist at Innovative Solutions Inc., effective three days from today, October 11, 2024. This decision has not been easy, but due to unforeseen personal circumstances, I am unable to continue my employment beyond this date.

I regret that I am unable to provide a longer notice period and am sincerely apologetic for any inconvenience this may cause. During my remaining days, I am committed to completing my current tasks and providing assistance to ensure a smooth transition of my duties.

I am grateful for the opportunities I have had to grow both professionally and personally during my tenure at Innovative Solutions Inc. It has been a pleasure to work alongside my colleagues and under your leadership.

Please let me know how I can help during these next few days. I wish Innovative Solutions Inc. continued success and hope to maintain our professional relationships in the future.

Thank you for your understanding and for the opportunities provided during my time at the company.

Sincerely,

Anna Lee

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Polite Notice Period Resignation Letter

Samantha Carter
123 Bridge Road
Riverdale, NJ, 07457
[email protected]
(555) 234-5678
October 8, 2024

Thomas Reynolds
Director of Engineering
Tech Innovations Inc.
456 Tech Parkway
Riverdale, NJ, 07457

Dear Mr. Reynolds,

I am writing to inform you of my decision to resign from my position as Systems Engineer at Tech Innovations Inc., effective October 22, 2024. This decision was not made lightly and comes after careful consideration of my career path and personal goals.

I want to express my gratitude for the opportunities I have had at Tech Innovations Inc. to develop my skills and contribute to our projects. The support from the team and the guidance I have received have been invaluable to my professional growth.

During my notice period, I am fully committed to completing my current projects and ensuring a smooth transition. I am also willing to assist in training my successor and passing on my responsibilities effectively.

Please let me know how I can help during this transition. I aim to leave my position on a positive note and maintain the strong relationships I’ve built during my time here.

Thank you once again for the opportunity to be a part of such a dynamic team. I am looking forward to new challenges but will always look back fondly on my experiences with the company.

Sincerely,

Samantha Carter

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Browse More Templates On Notice Period Resignation Letter

Notice Period Resignation Letter

When you have to resign, and you are serving a notice period, then you may tell about this in your letter using this template. Here you mention about your understanding of the notice period and wish to resign.

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Designer Notice Period Resignation Letter

A simple format of the resignation letter in simple words and short briefing is this one. Here also you mention that you are resigning, and tell about serving the notice period if any.

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How to Write a Resignation Letter with Notice Period?

• Start with Formal Letter Formatting:
  • Use a business letter format. Include your contact information at the top, followed by the date, and then the employer’s contact information. Start with a formal greeting like “Dear [Manager’s Name],”.
• State Your Intention Clearly:
  • In the opening paragraph, directly state your intention to resign. Be clear and unequivocal to avoid any misunderstandings. Mention your current job title and the effective date of your resignation.
• Mention the Notice Period:
  • Clearly specify the length of your notice period, aligning with the terms of your employment contract or company policy, typically two weeks or more. This shows respect for your employer’s time and helps maintain a positive relationship.
• Express Gratitude:
  • Thank your employer for the opportunities you have had during your employment. Mention specific experiences or growth opportunities that you valued. This helps leave on a positive note.
• Offer to Assist with the Transition:
  • Express your willingness to help with the transition, whether through training a replacement, completing outstanding projects, or documenting workflows. This demonstrates professionalism and commitment to the company’s ongoing success.
• Keep a Professional Tone:
  • Maintain a polite and professional tone throughout the letter. Avoid negativity, complaints, or criticism of the company or colleagues, even if your experiences weren’t entirely positive.
• Optional: Include a Reason for Leaving:
  • You may choose to provide a brief reason for leaving to clarify your circumstances, especially if it’s for a positive change like career growth or personal development. However, this is optional and should be approached tactfully. You can also see more on Professional Resignation Letter.
• Close Formally:
  • Conclude with a formal closing, such as “Sincerely,” followed by your signature (if sending a hard copy) and typed full name. Offer best wishes for the company’s future and possibly express hope for your paths to cross again.

Job Resignation Letter with Notice Period

When you are resigning from the job, and tell your own notice period in it, and if in case cannot serve the notice period, then also mention the same, then you use this template. You can also see more on Email Resignation Letter.

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Sample Notice Period Resignation Letter

The sample notice period resignation letter is a sample actually, and you may take ideas to design your own resignation letter by following this one. Write in simple steps as you include your details.

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Resignation of Employee Notice Period

As the employer you may use this template to tell your employee if you accept the notice period in the resignation letter or not, and how do you wish to continue. You can also see more on Job Resignation Letter.

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How to Write a Resignation Letter Without Notice?

• Start with a Professional Format:
  • Use a formal letter format starting with your contact information, the date, and the employer’s contact information. Address the letter to your direct supervisor or the HR department.
• State Your Resignation Clearly:
  • Clearly state your intention to resign right at the beginning of the letter. Mention your position and specify that the resignation is effective immediately. This sets the tone and expectations clearly from the outset.
• Explain the Lack of Notice (If Appropriate):
  • Although not mandatory, providing a brief explanation for the lack of notice can help maintain a good relationship with your employer. Be honest yet tactful—cite urgent personal reasons or unavoidable circumstances if appropriate. You can also see more on Temporary Resignation Letter.
• Express Regret and Apologize:
  • Apologize for the abrupt departure and any inconvenience it may cause the company. This shows respect and consideration for your employer and can help alleviate some of the potential strain caused by your immediate departure.
• Offer Gratitude:
  • Thank your employer for the opportunities you have had during your time at the company. Mention specific aspects of the job or experiences that you valued, acknowledging the positive aspects of your employment.
• Express Willingness to Help (If Possible):
  • If feasible, offer to assist with the transition from afar, such as answering emails or questions related to your role. This can help ease the immediate impact of your departure.
• Keep the Tone Respectful and Professional:
  • Even if the circumstances of your departure are less than ideal, maintain professionalism and respect in your writing. Avoid negativity or criticism. You can also see more on Employee Resignation Letter.
• Close Formally:
  • End with a formal closure like “Sincerely” or “Best regards,” followed by your name. This formal end caps the letter on a respectful note.

Waiver of Notice Period Resignation Letter

The waiver of notice letter template can used for resigning and at the same time requesting the authority to waive off the notice period which actually has to b followed as per company norms. You can also see more on 2 Week Notice Letter.

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Serving Shorter Notice Period Letter

The shorter notice period letter is the one you use to resign from the job, when you are serving a shorter notice period than the one needed as per office rules.

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Two Weeks Notice Period Resignation Letter

When you resign with just 2 weeks of notice period from your end irrespective of the company norms of any notice period at all, then this template is apt for you.

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Tips For Your Resignation Letter with a Notice Period

• Plan Your Timing:
  • Aim to submit your resignation letter at a time that minimizes disruption for your employer. If possible, avoid busy periods and give your notice well in advance of the minimum required by your company policy or contract. You can also see more on Quick Tips in Writing a Resignation Letter.
• Be Clear and Direct:
  • Clearly state your intention to resign and include the effective date of your departure right at the beginning of the letter. This prevents any misunderstanding and sets a clear timeline.
• Keep it Concise:
  • Your resignation letter should be brief and to the point. Stick to the essential details like your last day of work and your willingness to help with the transition. Avoid overly detailed explanations about why you are leaving.
• Show Appreciation:
  • Express gratitude for the opportunities you’ve had during your tenure. Thank the company and, if appropriate, specific individuals for their support and guidance. This fosters goodwill and maintains positive relationships. You can also see more on Resignation Acceptance Letter.
• Offer to Facilitate the Transition:
  • Mention your willingness to help during the transition period. This could include training your replacement, finishing projects, or documenting processes. Offering your support can ease the handover and show your professionalism.
• Use a Professional Tone:
  • Maintain a formal and professional tone throughout the letter. Avoid emotional language, informalities, and definitely steer clear of any negative comments about the company or colleagues.
• Keep Your Reasons Brief (If Included):
  • If you choose to include a reason for leaving, keep it brief and positive. Focus on forward-looking statements like seeking new challenges or opportunities for growth. You can also see more on Teacher Resignation Letter.
• End on a Positive Note:
  • Close your letter by reiterating your thanks and wishing the company success in the future. A positive conclusion can help leave a lasting good impression.

Notice Period Letter Bundle

The bundle of notice period letter in various styles which you may get from a template bank is here, and here you will get the various styles of resignation letters with or without notice period.

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How much notice is required for resignation?

The required notice period for resignation typically ranges from two weeks to one month, depending on the company policy or employment contract terms.

Can I quit during my notice period?

Yes, you can quit during your notice period, but this may require negotiating an earlier exit or could involve legal or financial repercussions.

Can I resign immediately without notice period?

Resigning immediately without a notice period is generally permissible only under extraordinary circumstances; otherwise, it may breach contractual obligations.

Do you have to give a reason for resignation?

You are not legally required to give a reason for your resignation in your resignation letter, though providing one can maintain good relations.

What happens if I quit without notice?

Quitting without notice can lead to burnt bridges, potential legal issues, and may negatively impact future employment opportunities or references.