FREE 39+ Official Resignation Letter Samples in PDF | MS Word

Quitting your job can be an emotional roller coaster ride. One moment you might be feeling thrilled and excited that you are leaving your job and that you are going to go on a new adventure for your career. On the other hand, you are also a bit scared about some matters such as if you will be able to find another job soon or how financially stable will you be after leaving your job.

Whatever your worries or feelings might be after leaving your job, remember that you still need to resign from your job in a polite and professional manner. You can start by telling your employer your plans of leaving and then afterward, you can start writing your official resignation letter.

If you are confused about what you should include in your resignation letter, we are here to help you out with that dilemma. We have a few tips that you can use as a guideline to writing a well-written resignation letter that will outline all of the matters that your employer needs to know about the reasons why there is a need for you to resign. Plus, with the sample resignation letters we have in this article, they will serve as supplementary documents that can help you out with writing your resignation letter. Keep reading in order to find out more about official resignation letter.

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What to Include in Your Official Resignation Letter

When writing a resignation letter, there is no need for you to include all the details about your reason/s for resigning from the company. Being straight to the point and brief with your letters is appropriate for these letters.

If you have been offered a new job, it best to steer clear of discussing these things. The things that you need to include in your job resignation letters are the following:

• The fact that you are going to quit from your job.
• Your proposed end date in the company.
• A line or two about thanking your employer about having you as an employee for a certain period of time.

 

If you want to, you can also mention all the good things that you have garnered from being an employee of the company. You may also wish the company a lot of luck with the endeavors that they may undertake in the near future. Including these can help to secure an assurance that the employer can give you a good reference or recommendation letter that you can use for when you start applying for a new job.

There are also a few dos and don’ts of proper resignation that you should keep in mind to ensure that you will be able to write your resignation letter in a professional manner and that you would be able to know what are the things that you can and cannot include in your resignation letter. Your letter is your way of closing the door without the need to burn any of the bridges that have been built. Leaving on a positive note can make your resignation go a whole lot smoother.

One more thing to think about resignation letters is the fact that it is needed in your employee file as it is one of the documents that serves as an official documentation of your resignation. It is also an assurance that all your immediate supervisors and the company’s management is well aware of the fact that you are going to leave the company. This is also a good reason why you have to always make your resignation letters polite regardless of the reasons of your departure from the company.

Take note, however, that your supervisors and the head of human resources might call for a meeting to further discuss matters that are related to the resignation such as how you can get your final paycheck and how you can get an official clearance (such as a certification of employment) from the company.

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Tips for Writing an Official Resignation Letter

So you have now decided to start writing your letter. That is good! While this might not be the first step you will take when it comes to resigning from your job, it most certainly is another step to take on new adventures that may come knocking on your door. Your resignation letter is the document that will set the tone about what’s about to come in the next two weeks that you will be rendering in the office and it can help you move forward in a smooth manner.

Speaking of smoother, we would like to make your letter writing experience easier. So here are a few quick tips in writing a resignation letter.

Resignation Letter Basics

Begin your letter by being straight to the point and being clear with your intentions of quitting your job. Just mention when you are planning to quit your job and the position that you are quitting from. Keep it simple and brief. That way, misinterpretations and misunderstandings will be avoided.

Be Thankful

Express your sincerest thanks to your employer. After all, even if you are leaving the company because of certain reasons that should not be discussed in the letter, your employer did give you a chance to prove that you are a good employee. Remember, you just might need a well-written recommendation letter that would boost your chances of getting employed in your next career adventure.

Offer Your Help

Offering help during the transition will be greatly appreciated by your employer. It gives the impression that you are dedicated and that you are a loyal employee. However, you should not promise anything that you will not be able to deliver. You can also give your employer an assurance that you will be finishing all the work that you need to finish or turn them over to the employee that will be replacing you or your supervisor accordingly.

Honestly, there is no right or wrong way of writing a resignation letter. The tips we have for you may not always be applicable and there can be variations and adjustments according to the experience that you had with the company. Just always remember to keep it polite. Plus, always submit the resignation letter according to the procedures that the company follows.

By following the tips we have, including the basic items that is required in a resignation letter, and referring to the resignation letter examples that we have in this article, you will definitely end up with a resignation letter that is well-written and will iron out matters about your resignation.

Speaking of the examples that we have in this article, these are all free resignation letter samples, which means that you can get good quality examples without the need to cash out and burn a hole in your pocket. Plus, these samples vary in file formats—PDF and Word Document (.doc and .docx)—and each one is dedicated for different kinds of situations. You can choose one that is best suited for the resignation situation that you are in. Happy quitting!