FREE 9+ Promotion Letter Samples in PDF | MS Word

The word promotion could mean different things depending on where it is used on. It could be a promotion at work where an employee advances to a higher position or it could be a sales promotion about certain products or services offered by a business or company. Regardless of what is being promoted, both require a promotion letter. A promotion letter is formal announcement that includes important details about the promotion. These letters must be written using the formal letter format, especially when used in different offices and business. So that you can appreciate promotion letters better, you can check out the different samples that we have gathered below.

Promotion Letter Samples

1. Sample Tenure Promotion Letter

Writing a promotion letter does not always start with sentences or phrases that states someone has been promoted from this position to a higher-level position. Some promotion letters are not sent to the person to be promoted and often details how the promotion process is done. Just like this tenure promotion letter that we have here. It is addressed to another individual who has been listed as a recommended reviewer by the individual who is a candidate for promotion. The letter is detailed and provides clear instructions on the review that they are requested to make. If you need this kind of promotion letter, using this sample letter would be good thing to do.

2. Sample Offer Letter for Internal Promotion

Being transferred to a different location at work doesn’t happen in a snap. You employer will inform you of this transfer through a letter, specifically a promotion letter. An internal promotion letter is used within a company to inform an employee that they have been promoted to a different position or a different department. The sample above is one used for a promotion to a different department. The letter is short and simple. To use this sample as your own template, simply change the logo and supply the required details that are written in bold throughout the letter. When you’re done, don’t forget to proofread your work.

3. Sales Promotion Letter Sample

Let’s say you need to write a work-related promotion letter but not a promotion from one position to another. How can you find one? The letter you are actually looking for could be a sales promotion letter. In a sales promotion letter, you actually make clients or customers aware of the products or services that your company or business offers. The sample we have above has a total of three sales promotion letter for a hotel business. Aside from the sample letters, it also includes some main points to consider, useful phrases, and exercises that will help you polish your skills and knowledge about writing promotion letters.

4. Sample Promotion Letter with Steps

Step-by-step instructions on writing a promotion letter is perfect for complete beginners or those who want to step up their game when it comes writing effective and persuasive promotion letters, either for sales and marketing or for a promotion recommendation letter. There are a couple of sample letters in this document that you can use as guide or reference for your own work.

5. Sample Transfer or Promotion Confirmation Letter

With this sample, you not only get a promotion letter template to use but you will also get a set of instructions and a checklist for a transfer/promotion confirmation letter. The sample letter template, includes a letterhead, date and address block, salutation, body of the letter with three paragraphs, complimentary close, and name and signature of the sender. You may also check out other formal letter samples to get more references.

6. Sample Student Assessment Promotion Letters

A student assessment is done for different purposes, mostly to evaluate their learning and skill level. If they pass, they get promoted to a particular program and are notified through a promotion letter. Well, not all students pass the assessment but they still get some from of notice letter. You can find an assortment of promotion letters if you check out this sample. Use it as your reference in writing your own.

7. Sample Promotion Offer Letter

This promotion letter is one of the standard types that can be used for different employee promotion purposes. In this letter template, details from the letterhead to the letter contents can be changed to make it appropriate for the type of promotion or transfer it will be used on. It is also easy to use as it is available in Word.

8. Promotion Letter Sample for Current Employee

The sample provided above is from the Oregon State University Office of Human Resources. The promotion letter is used for regular or current employees of the university. Important reminders and details on the sample are written in red or in bold letters so that they can be easily noticed and read. The letter is four pages long and includes the detailed provisions of the promotion.

9. Sample Promotional Job Offer Letter

The sample promotional job offer letter you are looking at now is from the hiring department of the University of Houston. The letter is addressed to the promoted employee, which includes details of the type of transfer or promotion offered, the new position title, the start date, the new pay rate amount and payment scheme. Because of the simplicity of this promotional letter, it can be modified and used as a promotion letter in different companies for different positions.

10. Sample Letter of Appointment/Promotion

Use this letter to announce or confirm the promotion of an employee or a certain individual to a specific position. The two-paged sample makes a good reference material or template for similar needs. All you need to do is make the necessary changes and supply the required information to complete it.