FREE 3+ Rental Termination Letter Samples and Templates in PDF | MS Word

When you are renting a property such as an apartment or a house, you might encounter situations that may get you thinking about needing to terminate your ties with your landlord. Sometimes, the reasons you may have are due to inevitable factors while other reasons might include loud neighbors. For whatever reason you might have for wanting to end your tenancy in the rented property, it would be a good idea to let your landlord know by handing him/her a termination notice regarding your intention of not continuing your rental agreement with them.

• Termination Letter Samples & Templates
• Termination Letters

If this is your first time drafting one or if you want to refresh your memory on how you can come up with a lease termination letter, you just landed on the right website! We have a few sample termination letters that we would like to share with you that would help you to break the news to your landlord. Not only that as we also have a few tips up our sleeve that we would like to share with you in order to make the letter-writing ordeal you might have go away. If you are ready to find out more about rental termination letters, make sure that you continue reading.

Editable Sample 30 Day Rental Termination Letter Template

Printable Rental Agreement Termination Letter Template in PDF

The Purpose of Rental Termination Letter

When you are about to transfer to a new residence or you are about to relocate, you are responsible for letting your landlord know of your plans. Part of your responsibilities as a tenant would be to give your landlord a rental or apartment lease termination letter. This letter would serve as a notice and as a good documentation of the termination of your tenancy. The main idea of doing this is that it would give your landlord ample time to make all the necessary arrangements by the time you vacate from the property such as look for someone who will occupy the property.

When you want to end your tenancy with your landlord, you have to make sure that you review the lease agreement contract that you signed before you started renting the property. In the agreement, you will usually find the policies that you need to follow when it comes to rental termination. You will also find in the agreement the number of days you need to give for your notice. Usually, landlords would ask for a 30-day notice.

A rental termination letter is considered to be a way of being able to protect yourself as well as the landlord should any disputes arise due to the termination. This would even be legal if the letter is signed in the presence of a lawyer.

Need a guide on how to write that 30-day notice? Check out our article 30-Day Notice Samples and Templates. 

Rental Termination Letter Format

When it comes to writing your rental termination letter, you want to make sure that all the details regarding your intention to not continue with the rent are written in a clear and concise manner. So how should your rental termination letter look like? Check out this simple guideline that we have put together for you.

1. Tenant’s details.

You want to make sure that you are able to include your details in the letter. This would be the first thing that would be seen by the landlord. It would help him/her determine who the letter is from and what property you are renting. You may also see sample employee termination letters

2. Date.

Do not forget to include the date when you wrote the letter.

3. Landlord’s details.

This would include the name and complete address of the landlord.

4. Opening greeting.

Make sure that you are able to greet your landlord properly. Sticking to the simple and common, “Dear [Landlord’s Surname],” would be a safe choice. Making use of the landlord’s surname sounds more professional. However, if you have a closer relationship with your landlord, you can opt to use his/her first name. You may also like sample contract termination letters

5. The letter proper.

Just like any formal letter, a rental termination letter’s body can be split into three sections: the introduction, the main reasons/explanations section, and the conclusions.

• Your introduction would mention your intent to terminate your rental agreement with your landlord. This will also include the address of the property, lease expiration date, and the date when you intend to leave the premises of the property.
• The second paragraph of your letter would be the part where you will let the landlord know where your new forwarding address is in case any package or letter arrives in the landlord’s property. It will be easier for the landlord to send you your security deposit if he/she knows where to send it. It will also be the section of your letter where you will let the landlord know that you have transferred the utilities to your new address or if you need more time to have it transferred to your new address.
• The last paragraph would usually be the part where you will leave your contact details such as mobile numbers, telephone numbers, and email address. You may also check out notice of termination letter samples & templates

6. Close your letter.

Closing greetings and your signature would be the last few things that would be in your letter. Your signature would usually be found on top of your printed or typed full name.

Need more tips on how you can format your rental termination letter? You can take a look at our Termination Letter Formats to know more about formatting termination letters.

Rental Termination Letter from Landlord Example in Word

Free Sample Rental Termination Letter from Tenant in Word to Download

You have now gained just a little bit more knowledge about writing rental termination letters. We hope that we have helped to make this task a whole lot easier for you. Enjoy your new house or apartment!

Planning to end a commercial lease? You can take a look at What to Include in a Commercial Lease Termination Letter for more information.