Resignation Letter with Reason Samples

A resignation letter is the formal document sent by an employee to the management if he/she has already decided to finally leave the company for different reasons. There are many things that are included in a resignation letter, especially if the employee wants to elaborate all the items that led him/her to make the decision of resigning from his/her current job post.

We can give you samples of resignation letter with reason templates so you can have a guide of creating a resignation letter if you wish to leave your current company already. Also, we have other downloadable Sample Letters that you may use as guides if you want to create other kinds of letters for different transactions.

Download Resignation Letter with Reason Bundle

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Family Reason Resignation Letter

Jessica Martin
123 Oak Lane
Denver, CO, 80203
[email protected]
(303) 555-1234
April 7, 2024

Karen Smith
Widgets Inc.
456 Industrial Way
Denver, CO, 80204

Dear Karen Smith,

I am writing to formally announce my resignation from my position as Marketing Coordinator at Widgets Inc., effective two weeks from today, April 21, 2024. After careful consideration, I have made this decision due to significant family reasons that require my full attention and presence at home.

Working at Widgets Inc. has been an incredibly rewarding experience. I am truly grateful for the opportunities for growth and development you have provided me during my time here. I have enjoyed being part of a supportive and innovative team and am proud of what we have accomplished together.

I understand the challenges my departure may cause to the team and am committed to assisting in the transition process. I am willing to help train my replacement and ensure that all my responsibilities are covered until my departure, to minimize any disruption.

Please let me know how I can assist further during this transition period. I hope to keep in touch and perhaps cross paths professionally in the future.

Thank you again for the opportunity to work at Widgets Inc. I wish you and the team continued success and growth.

Sincerely,

Jessica Martin

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Resignation Letter with Reason For Study

Michael Thompson
789 Willow Bend
Seattle, WA, 98101
[email protected]
(206) 555-0099
April 7, 2024

Linda Green
ABC Technologies
123 Tech Drive
Seattle, WA, 98102

Dear Linda Green,

I am writing to formally announce my resignation from my position as Software Developer at ABC Technologies, effective two weeks from today, April 21, 2024. This decision comes after much deliberation and is driven by my desire to pursue further studies in Computer Science, an opportunity I believe is crucial for my personal and professional growth.

My time at ABC Technologies has been incredibly valuable and enriching. I am deeply grateful for the supportive environment, the learning opportunities provided, and the chance to work alongside such a talented and dedicated team. The experience and knowledge I’ve gained here will undoubtedly be beneficial as I move forward in my academic journey.

I am fully committed to ensuring a smooth transition and minimizing any inconvenience my departure may cause. I am more than willing to assist in training my successor and completing any outstanding projects to the best of my ability in the remaining time.

Please let me know how I can further contribute to making this transition as seamless as possible. Although I am moving on to a new chapter in my life, the skills and friendships I’ve developed at ABC Technologies will always hold a special place in my heart.

Thank you once again for all the opportunities for professional and personal development that you have provided me during my time at the company. I look forward to staying in touch and hope our paths cross again in the future.

Sincerely,

Michael Thompson

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Resignation Letter with Reason For Pregnancy

Emily Johnson
456 Maple Street
Austin, TX, 78701
[email protected]
(512) 555-0187
April 7, 2024

Diane Roberts
Bright Future Tech
890 Innovation Drive
Austin, TX, 78702

Dear Diane Roberts,

I am writing to formally announce my resignation from my position as Project Manager at Bright Future Tech, effective two weeks from today, April 21, 2024. After careful consideration and consultation with my healthcare provider, I have decided to step back from my professional duties to focus on my health and well-being during my pregnancy and to prepare for the arrival of my child.

My journey with Bright Future Tech has been incredibly fulfilling, both professionally and personally. I am sincerely grateful for the support, opportunities for growth, and the inspiring team spirit that I have experienced here. I have learned a great deal and have cherished the opportunity to contribute to our shared goals and successes.

I understand the impact my resignation may have on ongoing projects and the team. Therefore, I am fully committed to facilitating a smooth transition. I will ensure that all my current responsibilities are up to date and will assist in the onboarding process of my replacement to maintain project continuity.

Please let me know if there are any specific tasks you would like me to focus on during my remaining time. I hope to maintain the wonderful relationships I’ve built here and look forward to possibly collaborating again in the future, once I am ready to return to the workforce.

Thank you again for the opportunity to be a part of Bright Future Tech. I wish you and the team continued success, and I hope to keep in touch.

Sincerely,

Emily Johnson

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Resignation Letter for Personal Reasons

Alex Rivera
123 Sunset Boulevard
Orlando, FL, 32801
[email protected]
(407) 555-0123
April 7, 2024

Rebecca Hall
Orlando Marketing Solutions
456 Enterprise Road
Orlando, FL, 32803

Dear Rebecca Hall,

I am writing to formally announce my resignation from my position as Senior Marketing Specialist at Orlando Marketing Solutions, effective two weeks from today, April 21, 2024. After much reflection, I have decided to resign due to personal reasons that require my full attention.

Working at Orlando Marketing Solutions has been an invaluable part of my career journey. I am grateful for the opportunities I’ve had to grow professionally and for the support of my colleagues and management team. The experiences and skills I’ve acquired here will undoubtedly influence my future endeavors positively.

I am committed to ensuring a smooth transition and minimizing any inconvenience my departure may cause. Over the next two weeks, I will complete all outstanding work, document my current projects, and assist in any way to transfer my responsibilities effectively.

Please let me know if there are specific tasks or projects you would like me to prioritize during this transition period. I am more than willing to provide support and guidance to my successor to ensure continuity in our team’s excellent work.

I would like to express my sincere thanks for the support and understanding from the entire team at Orlando Marketing Solutions. I cherish the time I’ve spent here and look forward to staying in touch.

Thank you for everything. I wish Orlando Marketing Solutions continued success in all future endeavors.

Sincerely,

Alex Rivera

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Browse More Templates On Resignation Letter With Reason

Resignation Letter with Reason Template

Free Resignation Letter With Reason For Leaving Template

How to Write a Resignation Letter

Writing a resignation letter is an important step in the resignation process, providing a formal way to communicate your decision to leave your job. Here’s how to write one effectively:

1. Start with the Basics:
   • Address: Begin with a formal address to your manager or HR department.
   • Date: Include the date when you submit the letter.
2. State Your Resignation:
   • Resignation Declaration: Clearly state that you are resigning from your position, including the title of your role.
   • Notice Period: Mention the notice period you are giving and your intended last day of work, aligning with company policy or your employment contract.
3. Express Gratitude:
   • Thankfulness: Express gratitude for the opportunities you’ve had during your employment. Mention specific experiences or learnings if possible.
4. Offer Support for the Transition:
   • Transition Assistance: Offer to help with the transition, whether through training a replacement or documenting processes.
5. Keep a Positive Tone:
   • Future Relations: Maintain a positive and professional tone throughout the letter. Avoid negativity, as you want to leave on good terms.
6. Close Formally:
   • Closing Statement: End with a statement wishing the company future success.
   • Sign-off: Use a formal sign-off like “Sincerely” followed by your full name.
7. Proofread:
   • Review: Check for any spelling or grammatical errors to ensure your letter is professional.

Sample Job Resignation Letter Template With a Reason

Free Resignation Letter With Reason Effective Immediately Template

Different Types of Resignation Letters

Now that you have a fair grasp of the things you need to remember when writing a resignation letter, it would also be of immense help to you if you are aware of the different types of resignation letters.

Below is a discussion of the different kinds of resignation letters:

• Resignation letter with a notice period – This type of resignation letter states how long the employee intends to stay in the company before his/her resignation letter would take effect. It is crucial that in this type of resignation letter, the resigning employee would discuss the specific actions that he/she would do in his/her remaining days in the company. For instance, you can volunteer to spend that time looking for a replacement, or even better, you may offer your services as a mentor to the replacement.
• Resignation letter without a notice period – This is otherwise known as an immediate resignation letter. This type of resignation letter is frowned upon in most circumstances. It is highly unprofessional for you to simply leave your job at the drop of the hat without prior notice. That is why you must avoid writing this type of letter at all costs. However, since there may be situations that would unavoidably lead you to tender an immediate resignation, you must be careful that you would still include in your letter your willingness to help out the company in training a replacement as much as you possibly can.

Are you now satisfied with the wealth of information we have outlined for you? Perhaps you are now ready to write a resignation letter of your own. Should you want to know more about the steps you need to take before sending a resignation letter, feel free to browse our website’s articles that are dedicated to your concern. For instance, we have articles that can illuminate your thoughts on how to resign the right way. What are you waiting for? Go ahead and find out more about proper resignation.

Professional Resignation Letter with Reason Template

Sample Resignation Letter with Reason Template

Resignation Letter Inclusions

A basic resignation letter includes the following details:

• the date that the resignation letter format has been written and submitted to the management;
• the name of the employee who will resign;
• the basic professional information of the employee including his/her job position, the division or department where he/she is currently assigned, and his/her company identification number;
• the reason for resignation;
• the effective date of the resignation; and
• the number of days that the employee will still render service before the effective date of the resignation.

Kinds of Resignation Letter

A resignation letter may be any of the following:

• immediate resignation letter,
• proper resignation letter where service rendering will be done,
• resignation letter for personal reasons, or
• resignation letter due to company’s operations and processes.

Other than our samples of resignation letter with reason templates, we can also provide you with template of Immediate Resignation Letters and Professional Resignation Letters that you may also be interested to browse through and download.

Resignation Letter with Reason of New Job Template

Tips For Writing a Resignation Letter

Writing a resignation letter is a significant career step. Here are some tips to craft a respectful and professional resignation letter:

1. Keep It Professional: Regardless of your reasons for leaving, maintain a professional and courteous tone throughout the letter.
2. Be Concise: Your resignation letter should be brief. Clearly state your intention to resign, your last working day, and include a brief thank you.
3. Give Adequate Notice: Follow your company’s policy regarding notice periods. Typically, two weeks is standard, but your contract may specify differently.
4. Express Gratitude: Thank your employer for the opportunities you had during your employment. Mentioning specific positive experiences can leave a good impression.
5. Offer to Assist with the Transition: Whether it’s training a replacement or finishing certain projects, offering help during your remaining time can ease the transition for your team.
6. Avoid Negativity: Even if your experiences weren’t all positive, a resignation letter isn’t the place to air grievances. Focus on the positive aspects of your tenure.
7. Don’t Discuss Your Next Move: It’s not necessary to share where you’re going next. Keep the focus on your current role and the transition.
8. Proofread Your Letter: Before sending, check for errors. A well-written letter reflects well on you and your professional demeanor.
9. Follow Up in Person: If possible, speak to your manager before submitting your sample letter. A personal conversation about your resignation can be more respectful and can help manage any immediate concerns.
10. Prepare for the Next Steps: Be ready for an exit interview or to discuss how your responsibilities will be managed after your departure.

Resignation Letter with Reason Example

Why to Include a Reason with a Resignation Letter

Including a reason with a resignation letter can be beneficial for several reasons, reflecting both on the professionalism of the departing employee and the culture of the organization. Here are key reasons why including a reason is advantageous:

1. Clear Communication:

Providing a reason for your resignation helps to clearly communicate your intentions to your employer. It eliminates any ambiguity about why you are leaving, making it easier for your employer to understand your decision.

2. Maintains Professional Relationships:

Including a reason can help maintain positive relationships with your current employer. It shows respect and consideration for the company by allowing them to understand your departure’s context. This can be beneficial for future references or if you decide to return to the company.

3. Facilitates a Smooth Transition:

Knowing the reason for your resignation can help your employer plan for your departure more effectively. For example, if you’re leaving for further studies, the employer knows this is a planned career move, as opposed to leaving for a competing company, which might require a different kind of transition plan.

4. Provides Valuable Feedback:

If your reason for leaving is related to workplace conditions, culture, or management, this can serve as constructive feedback for the company. Employers can use this information to make improvements that could benefit current and future employees.

5. Professional Courtesy:

Offering a reason is a courtesy that can foster goodwill. It’s an act of transparency that can be appreciated by your employer, leaving the door open for future professional interactions.

6. Eases Potential Concerns:

Your resignation might raise concerns or questions among your managers and colleagues. Providing a reason can preemptively address these concerns and reduce speculation or rumors that might otherwise fill the void.

7. Supports Your Narrative:

When you provide a clear and positive reason for leaving, such as personal growth, family commitments, or pursuing further education, it supports your professional narrative and personal brand. It reflects your priorities and decision-making process in a positive light.

Resignation Letter with Salary Reason Template

Reasons for Resignation

A professional way of handling your decision to resign is to specify your reason for resignation in a calm manner. There are various reasons why an employee resigns and it can either be coming from a personal issue or it can actually be because of the company and the people who are involved in the daily work processes of the individual.

A few personal reasons for resignation are as follows:

• medical concerns and issues,
• relocation,
• change of career path,
• the need to grow professionally, and
• other concerns that are needed to be given focus first.

Moreover, here are a few reasons for resignation that involve the company:

• low salary;
• dissatisfaction with the company’s benefits;
• work issues that have not been resolved;
• stressful working environment;
• disorganized company processes, procedures, and guidelines;
• too much workloads or workloads that are not included in the sample contract;
• bosses who are not fair in creating decisions and practice favoritism in the work environment; and
• workmates who are dysfunctional members of the company resulting to more work processes needed to be done by the employee who will resign.

Aside from our resignation letter with reason templates and samples, you may also be interested to browse through and download our templates of Email Resignation Letter Samples.

When is a resignation letter not necessary?

A resignation letter might not be necessary if you’re working in a casual or informal job where verbal notice suffices, or in situations where employment terms specify different exit procedures.

What is the best day to resign?

The best day to resign is typically at the week’s start, giving your employer time to sample plan for your transition and ensuring a full notice period without stretching into another week.

How do you resign gracefully?

To resign gracefully, inform your manager in person if possible, provide adequate notice, offer assistance during the transition, and maintain professionalism and positivity until your last day.

Do you send resignation letter to HR or manager?

You should primarily send your resignation letter to your direct manager as a sign of respect and professional courtesy, then forward a copy to HR for their records and procedural needs.

In conclusion, providing a reason for resigning in a resignation letter helps maintain professionalism and clarity. It fosters understanding between the employee and employer, facilitating a smoother transition and leaving a positive impression for future endeavors.