Simple Resignation Letter Templates

The decision to leave one’s job is often the result of lengthy consideration. Understandably so, since job resignations are serious affairs and it must be taken with equal serious consideration. Employers rely on their employees to perform certain tasks on a daily basis. That is why it is only appropriate to properly notify one’s employer of one’s intent to leave the company. This is so because proper notification would help businesses proceed with their business operations without it being disrupted by a lack in manpower. You may also see resignation letter format

• 40+ Formal Resignation Letters
• 35+ Sample Resignation Letters in Word

If you are planning to leave your job, make sure that you would submit a well-prepared resignation letter. To help guide you in creating it, download our resignation sample letters on this page.

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Employee Resignation Letter

John Doe
123 Main Street
Springfield, IL 62701
[email protected]
(555) 555-5555
July 9, 2024

Jane Smith
Human Resources Manager
ABC Corporation
456 Elm Street
Springfield, IL 62702

Dear Jane,

I am writing to formally resign from my position as Senior Marketing Specialist at ABC Corporation, effective July 23, 2024.

This was not an easy decision for me to make, as I have greatly enjoyed working here and being part of the team. The opportunities for professional and personal development that ABC Corporation has provided me have been invaluable, and I am truly grateful for them.

Please let me know how I can assist in making this transition as smooth as possible. I am happy to help train a replacement or ensure that my current projects are completed before my departure.

I want to thank you and the entire team for the support, guidance, and encouragement you have given me during my time here. I have learned so much and have had the pleasure of working with some truly talented individuals.

I look forward to staying in touch and hope our paths cross again in the future. Thank you once again for the opportunity to be a part of ABC Corporation.

Sincerely,

John Doe

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Resignation Letter to Manager

Alice Brown
789 Maple Avenue
Centerville, OH 45459
[email protected]
(555) 123-4567
July 9, 2024

David Thompson
Marketing Manager
XYZ Company
1010 Oak Street
Centerville, OH 45459

Dear David,

I am writing to formally resign from my position as Senior Marketing Specialist at XYZ Company, effective July 23, 2024.

This was not an easy decision for me to make, as I have greatly enjoyed working here and being part of the team. The opportunities for professional and personal development that XYZ Company has provided me have been invaluable, and I am truly grateful for them.

Please let me know how I can assist in making this transition as smooth as possible. I am happy to help train a replacement or ensure that my current projects are completed before my departure.

I want to thank you and the entire team for the support, guidance, and encouragement you have given me during my time here. I have learned so much and have had the pleasure of working with some truly talented individuals.

I look forward to staying in touch and hope our paths cross again in the future. Thank you once again for the opportunity to be a part of XYZ Company.

Sincerely,

Alice Brown

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Resignation Letter to HR

Emily Clark
321 Birch Lane
Lakeside, CA 92040
[email protected]
(555) 987-6543
July 9, 2024

Robert Martinez
Human Resources Manager
Tech Solutions Inc.
654 Pine Street
Lakeside, CA 92040

Dear Robert,

I am writing to formally resign from my position as Senior Marketing Specialist at Tech Solutions Inc., effective July 23, 2024.

This was not an easy decision for me to make, as I have greatly enjoyed working here and being part of the team. The opportunities for professional and personal development that Tech Solutions Inc. has provided me have been invaluable, and I am truly grateful for them.

Please let me know how I can assist in making this transition as smooth as possible. I am happy to help train a replacement or ensure that my current projects are completed before my departure.

I want to thank you and the entire team for the support, guidance, and encouragement you have given me during my time here. I have learned so much and have had the pleasure of working with some truly talented individuals.

I look forward to staying in touch and hope our paths cross again in the future. Thank you once again for the opportunity to be a part of Tech Solutions Inc.

Sincerely,

Emily Clark

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Resignation Letter For Personal Reasons

Michael Anderson
789 Oak Street
Riverdale, NY 10471
[email protected]
(555) 321-6547
July 9, 2024

Laura Wilson
Human Resources Manager
Innovative Tech Ltd.
123 Maple Avenue
Riverdale, NY 10471

Dear Laura,

I am writing to inform you of my decision to resign from my position as Senior Marketing Specialist at Innovative Tech Ltd., effective July 23, 2024. This decision has been driven by personal reasons, and it is one that I have not taken lightly.

I have greatly enjoyed my time at Innovative Tech Ltd. and am truly grateful for the opportunities for professional and personal development that the company has provided me. The support, guidance, and encouragement I have received from you and the entire team have been invaluable.

Please let me know how I can assist in making this transition as smooth as possible. I am happy to help train a replacement or ensure that my current projects are completed before my departure.

I want to thank you and the entire team for the support and understanding during this time. I hope to stay in touch and wish everyone at Innovative Tech Ltd. continued success.

Sincerely,

Michael Anderson

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Free Resignation Letter Format

What Is a Resignation Letter?

A resignation letter serves as the proper notification of an employee’s intention to leave his/her job position in a company. Resigning from one’s job is not an easy affair since most employees are bound by the rules and policies of a company on proper resignation. When writing a letter, it is important to create a resignation letter that fits the reason for one’s resignation.

Free Simple Resignation Letter Template

How to Write a Resignation Letter

Writing a resignation letter is an important step in the resignation process, providing a formal way to communicate your decision to leave your job. Here’s how to write one effectively:

1. Start with the Basics:
   • Address: Begin with a formal address to your manager or HR department.
   • Date: Include the date when you submit the letter.
2. State Your Resignation:
   • Resignation Declaration: Clearly state that you are resigning from your position, including the title of your role.
   • Notice Period: Mention the notice period you are giving and your intended last day of work, aligning with company policy or your employment contract.
3. Express Gratitude:
   • Thankfulness: Express gratitude for the opportunities you’ve had during your employment. Mention specific experiences or learnings if possible.
4. Offer Support for the Transition:
   • Transition Assistance: Offer to help with the transition, whether through training a replacement or documenting processes.
5. Keep a Positive Tone:
   • Future Relations: Maintain a positive and professional tone throughout the letter. Avoid negativity, as you want to leave on good terms.
6. Close Formally:
   • Closing Statement: End with a sample statement wishing the company future success.
   • Sign-off: Use a formal sign-off like “Sincerely” followed by your full name.
7. Proofread:
   • Review: Check for any spelling or grammatical errors to ensure your letter is professional.

Free Sample Resignation Letter Template

Job Resignation Letter Template

Simple Resignation Letter Format

What to Include in a Resignation Letter

If you know how to write one type of letter, it surely will be easy for you to write other types of letters. This is because you already know how letters look like and that makes it even easier for you to make one. The different thing that you just have to deal with is the contents of every letter. The following are the things that you should include in your resignation letter. You may also see sample one-day resignation letters.

1. The heading or the letterhead

It is optional and may or may not be included on any letter. Contains the employees name, address, and contact details.

2. The date

Refers to the date when the sample letter will be sent and not the date when the letter was written.

3. The address block

The name, designation, address, and contact details of the recipient of the letter is written in this part. It is usually located at the upper left-hand corner of the letter just below the date. You may also like job resignation letter 

4. The salutation or the greeting

This formally opens the letter and addresses the person to whom the letter is intended to. The common salutation used in most letters starts with “Dear” and the last name of the recipient.

5. The body of the letter

Makes up the biggest part of the letter and consists of three important paragraphs. The first paragraph tells in brief what the letter is about and the effective date of resignation. The second paragraph provides an explanation or reason for resignation. The third paragraph is for conveying one’s thanks as well as offering help for making the transition go smoothly. You may also check out temporary resignation letter samples.

6. The closing

The commonly used greeting to close a letter are “Respectfully yours” and “Sincerely yours.” This signifies the end of the letter.

7. The signature block

Found directly below the closing, this is where the writer writes their full name and position in the company. On top of it is where the writer affixes their signature.

It is easy to get hold of any type of resignation letter, especially with the use of the Internet and online search engines. Just by looking at it we immediately recognize that it is some form of a letter even before reading the details. This is because we already know what the parts of a letter is. Learn more about letters with the use of samples and templates, like sample business introduction letters, sample professional cover letters, and recommendation thank-you letter.

Simple Resignation with Two Weeks Notice

Simple Job Resignation

What Are the Reasons for Resignation?

The following are reasons that are commonly considered by most companies as valid:

1. It is valid when a tenured employee has reached the retirement age and has decided to retire from his/her position.

2. It is valid when an employee is suffering from a medical condition that has either partially or completely incapacitated him/her from the effective and excellent performance of his/her tasks. You may also see job resignation letters

3. It is valid when an employee has to take care of a family member who is suffering from a terminal illness or is in need of regular care and attendance. You may also see one day resignation letters.

If you want to know more about different types of resignation letters, feel free to browse through our wider collections on our page. You may also check out our collection of immediate resignation letters and professional resignation letters.

Security Guard Resignation

Tips on Writing Effective Resignation Letters

• Be Clear and Concise:
  • Clearly state your intention to resign, including the position you are resigning from and your last working day. Avoid unnecessary details or lengthy explanations.
• Provide Adequate Notice:
  • Give appropriate notice as per your employment contract or company policy, typically two weeks. This shows professionalism and allows for a smoother transition. You may also see resignation letters no notice.
• Express Gratitude:
  • Thank your employer for the opportunities, experiences, and support you received during your tenure. This leaves a positive impression and maintains good relations.
• Offer to Help with the Transition:
  • Show your willingness to assist in the transition process. Offer to help train your replacement or complete pending projects to ensure a smooth handover. You may also like sample resignation letter for family reasons.
• Keep It Professional:
  • Maintain a professional tone throughout the letter. Avoid negative comments or criticisms about the company, colleagues, or management.
• Stay Positive:
  • Highlight positive experiences and contributions. This leaves a good impression and keeps the door open for future opportunities or references.
• Include Contact Information:
  • Provide your contact information for any follow-up questions or future correspondence. This helps maintain a professional network.
• Proofread and Edit:
  • Review your letter for any grammatical or typographical errors. A well-written letter reflects your professionalism and attention to detail.

Following the tips above will surely help you make that resignation letter you are writing or are planning on writing better and effective. If you need more information or want more samples and templates about resignation letters, you can check them out on our website. We have their a variety of topics that you can choose from, like pregnancy resignation letter, formal resignation letter samples, and board resignation letters.

Simple Director Resignation

Simple Resignation Example

Why Use Our Simple Resignation Letter Templates?

1. Simplicity.

Since our templates are simple and basic, it can be used for varying types of resignation letters. As mentioned, employees may choose to leave their jobs for different reasons. That is why our templates are specifically designed to cater to all reasons for resignation. You may also see manager resignation letters.

2. Specificity of content.

What we have on this page are templates that can provide you with a specific guide as to the proper content of your resignation letter. Each paragraph would have a particular purpose and you can avoid being superfluous in your resignation letter. You may also see writing an internship resignation letters

3. Accuracy of format.

Resignation letters are formal letters, therefore, it is of utmost importance that you will follow a standard format in your resignation letter. This standard format can be patterned from the ones used in our templates. You may also see resignation letter for family reasons

Aside from our simple resignation letter templates on this page, you can also refer to our other collection of resignation letters, which is the Job Resignation Letters. These templates can be accessible if you click on the link being provided. You may also see childcare resignation letter.

What is the most polite way to resign?

The most polite way to resign is to provide adequate notice, express gratitude for the opportunities, offer assistance during the transition, and maintain a professional and positive tone throughout your resignation letter or conversation.

What not to put in a resignation letter?

Skip complaints, personal criticisms, emotional statements, and overly detailed reasons for leaving. Keep the tone professional and the content concise.

How to write an immediate resignation letter?

An immediate resignation letter should be concise, state the reason for immediate departure, express gratitude, and offer assistance for a smooth transition. Ensure to maintain a professional and respectful tone.

Do you have to give a reason for resignation?

While it is not mandatory to give a reason for resignation, providing one can help maintain a positive relationship and facilitate a smoother transition.

Conclude your resignation letter by expressing gratitude for the opportunities provided, wishing the organization future success, and offering to assist during the transition period.