FREE 8+ Sample Employee Record Forms in MS Word | PDF

One of the responsibilities of an HR manager is ensuring that all employee records are complete and organized to ensure that everything will go as smooth as possible should an employee needs access to some of the files. The records will include all the important details of an employee in order to receive all of the benefits being offered by the company.

If you are an HR manager or admin officer of a company, you can definitely make use of the Sample Forms that we have in store for you. These samples will be helpful when it comes to updating and making new records for your employees. Check out all of our samples below!

Employee Training Record Form

Employee Record Review Form

Employee Attendance Record Form

Employee Record Update Form in PDF

Employee Record Samples Available for Download!

Employee records are used for a variety of situations such as attendance, updating of records, or even keeping a record of the training that a new employee has gone through. Here we will give you a brief description of two samples that are available for download directly from this article.

Employee Training Record Form

The training record will have a list of all the training that the employee should go through and a field for the date that the specific training session has been completed. Production and customer service companies are some of the most common organizations that make use of these forms.

Employee Record Update Form

There will be times when an employee may need to update some information about him/her. Information on employee records should be duly updated whenever an employee has changed address, got married or divorced, or has acquired beneficiaries (children).

Other employee forms you may want to refer to are:

Employee Application Forms – Used during job applications.
Employee Evaluation Forms – Used to record an employee’s work performance.

Employee Records Request Form

Employee Absence Record Form

Employee Records Release Form

Employee Record Change Form

Important Employee Records to Keep

Proper record-keeping can help you compensate your employees properly and it also gives you an overview of what your future expenses might be.

Other employee records you might need to keep:

• start date of your employee
• contract end date
• coverage of employment agreement such as awards, workplace agreements, and the like
• start and end times on a daily including the overtime, lates, and absences of each employee
• filed leaves of each employee
• government contributions and other fund contributions

 

It is also a good idea to keep a documentation of the following information from your employees:

• contact information such as home phone number, mobile number, and email address
• emergency contact (name and contact details)
• bank account details to ensure that pay will be deposited correctly

 

The forms that we are offering on our website will help you be more organized with the records of the employees. You can choose to go the traditional way and keep paper records or minimize the use of paper and make use of online tools for employee record-keeping. Either way, our samples will definitely help you make a top-notch quality employee record form.

You may also check out our Employee Review Forms article for another type of employee record form you might want to refer to.