FREE 10+ Sample Employee Release Forms in MS Word | PDF

We could not really avoid the fact that there will be times that some employees are getting tired of their jobs and end up leaving or resigning the company. We could not really force these people to stay, and instead we just wish them to be happy with their new path and succeed.

However, releasing an employee is going to take a lot of processes and this includes arranging their profile and documents, and one of them is creating a employee release Sample Forms. These 10+ sample employee release forms we have provided you will be your guideline on your new employee release form draft. This includes free downloads and editable files, if ever you need to customize its contents.

Employee Photo Release Form

Request for Employee Release Form

Standard Employee Release Form

Employee Medical Release Form

HIPAA Employee Release Form

Employee Key Release Form

What Is the Importance of an Employee Release Form?

The reason why such a form or document existed is to notify that a certain employee is no longer part of the company. When an employee signs the form, this will be passed on to both HR department and the company’s system admin. Once notified, they will work on re-profiling the ex-employee’s status and change them into “released” or “nonexistent.” However, their records are not fully deleted as this will be used in the future, for certain purposes, like for example, an employee coming back to the company or if a certain employee was terminated because of a serious violation, then their data will serve as a note of warning. With their restored data, it is easier for them to re-work on it once the employee returns. However, the documents and data will only be stored in a certain limit of time, probably within 3 years.

If a certain employee becomes a candidate for a promotion, or perhaps is going to be or requested to be transferred to a different department or project, then a re-profiling process is going to made, hence changing the employee’s current status. As with this, an Employee Review Forms must be filled out and will be re-registered again.

There are times that we break certain rules within the company’s premises. Depending on the grievances made, the punishment differs. Mild offenses aren’t usually punished, though a written warning will be given, but a series of violation, especially repeatedly done, will not be tolerated, hence will lead to serious consequences, such as suspension or, worse, termination.

If a certain employee committed a serious violation that would affect the company’s reputation and productivity, then a termination is going to be implemented. Such violation usually involves

• stealing of important documents or company properties,
• tarnishing the company’s reputation with false remarks, and
• repeated violation of small offenses such as lates and absences.

When an employee is set to termination, an Employee Termination Forms must be filled out for further verification and documentation for its release.

Employee Information Release Form

Minor Employee Release Form

Employee General Release Form

Contract Employee Release Form

If a company is currently looking for new hires or perhaps if someone is newly hired, then an Employee Application Forms should be worked on for documenting the new hire’s profile so that it would be registered to the company’s system.