FREE 32+ Grievance Form Samples in Google Docs | MS Word | PDF

The term ‘grievance’ refers to the formal employee complaint that an employee or group of employees file when they are negatively affected by violations of company policies or terms on their contract agreements. These complaints are commonly filed in unionized companies when the terms and conditions of their employment agreements are not being met while in non-unionized companies, these are filed when a written company policy and procedure has been misapplied or misinterpreted.

FREE 32+ Grievance Form Samples

1. Sample Grievance Form Template

2. Sample Employee Grievance Form Template

3. Sample Grievance Complaint Form Template

4. Sample Formal Grievance Form Template

5. Sample Patient Grievance Form Template

6. Sample Student Grievance Form Template

7. Sample Union Grievance Form Template

8. Sample Disciplinary Grievance Form Template

9. Sample School Grievance Form Template

10. Sample Customer Grievance Form Template

11. Sample Grievance Procedure Form Template

12. Sample Municipal Grievance Form Template

13. Sample Public Grievance Form Template

14. Sample Grievance Report Form Template

15. Sample Grievance Form Blank Template

16. Sample Staff Grievance Form Template

17. Sample Work Grievance Form Template

18. Sample Member Grievance Form Template

19. Sample Community Grievance Form Template

20. Sample Grievance Appeal Form Template

21. Sample Official Grievance Form Template

22. Sample Client Grievance Form Template

23. Sample Recovery Housing Grievance Form Template

24. Sample Constituent Grievance Form Template

25. Sample Non-Faculty Grievance Form Template

26. Sample Grievance Authorization Form Template

27. Sample Medicare Grievance Form Template

28. Sample Institutional Grievance Form Template

29. Sample Family Concerns Grievance Form Template

30. Sample Dental Grievance Form Template

31. Sample Participant Grievance Form Template

32. Sample Internal Grievance Form Template

33. Sample Academic Grievance Form Template

What is a Grievance Form?

A grievance form is a document that an employee use to formally file a complaint against their employer because of a violation of legalities such as company policies, employment contracts, and national standards. Employees expect their employers to provide them with a safe working space, clarity on their roles and responsibilities, adequate staffing compensation plans, and more and grievances occur when there’s a gap between these expectations and what the employees receive from the company.

How to a Process an Employee Grievance

Employers should provide the company’s grievance procedure policy in writing so employees can easily find them such as on their company or employee handbooks, HR or personnel manuals, HR intranet sites, and employment contracts. Complaints are filed against an employee, manager, or team leader to raise issues that concern anything from bullying to harassment. Some of the policies that employees must be knowledgeable about are privacy policies, professional boundaries policies, bullying policies, sexual harassment policies, security policies, and more.

Step 1: Set an Informal Meeting With the Supervisor

Before formally filing a grievance, encourage the team member to communicate first with their manager or immediate supervisor which often resolves the complaint immediately. It is important for companies to provide an organizational chart or structure to provide a clear chain of command.

Step 2: Ask for a Written Formal Grievance and Evaluate

Utilize a grievance form that employees can use in filing grievances in a written format. They can also choose to send an email with the essential information about the grievance. Make sure to keep a record of these complaints and the plans of action taken. Evaluate the filed grievance to determine the appropriate course of action to take.

Step 3: Perform a Formal Investigation

To start a formal investigation, you might need to talk first with the employee who filed the grievance as well as other individuals involved in the complaint. Gather relevant pieces of information to help in thinking about resolutions such as email chains, receipts, and witness testimonies.

Step 4: Write a Formal Conclusion

Once you come up with a resolution, create a formal conclusion based on your results and findings. Inform the employee of your decision and what your strategic action plans are.

FAQs

Grievance forms are documents that employers provide to their employees in case they have complaints about their policies and procedures, contract agreements, operational standards, and more. Companies provide grievance procedures to lay out the rules and methods for the proper documentation, presentation, and settling of workplace concerns or disputes. With these procedures, companies can prevent minor complaints or disputes, encourage the development of their policies, enhance company culture, and more.