FREE 10+ Sample Quotation Forms in MS Word | PDF

A sales quote provides a potential buyer with an estimated idea of the costs involved for a particular work or project that they would like to have done. A lot of businesses provide services that do not have a fixed price due to the varying factors that could affect its costing such as the type of materials to be used, the cost of the said materials, and the labor or manpower necessary to fulfill the project.

Providing a quote or an estimate of the cost for the services helps potential buyers to decide which company to use and to determine the exact type of service that they are looking for.

We have a list of Sample Forms available for whatever purpose it may serve you.

Request for Quotation Form

Booking Quotation Form

Fleet Quotation Form

Sample Fax Quotation Form

Group Quotation Form

Quotation Declaration Form

A request for quotation (RFQ) is primarily created by a company using the information provided by a potential client and is a standard business process to help attract suppliers into a bidding process to bid on specific products or services.

A request for quotation goes beyond item prices or quotations; it also tackles issues pertaining to payment terms, the length of the contract, and the level of quality in service.

If your company’s sales quotations include legalities that touch on the details of a proposal, quotations can help to formulate the basis for a clear contract. Using appropriate legal statements in your quotations allow you to lessen the chances of a misunderstanding or a dispute with your client.

Here are some legal aspects to consider incorporating into your sales quotation:

Provide Price Descriptions, Validity, and Payment Terms

Your quotation provides a price for products and services, it is therefore necessary to provide legal statements that specify the conditions of your price offer. Statements pertaining to specific taxes should also be included in the quotation. With the incessant influx and deflation of prices, it is crucial for a sales quote to have a limited validity date. Typically, the offer is good for at least 30 days.

Request for Quotation form in PDF

Common Quotation Form PDF

Flood Resilience Quotation Form

Motor Quotation Form Example

Biological Waste Quotation Form

Supplies and Deliverable Specification

Your sales quotation needs to provide an outline of the type of products or services you are offering and is part of the quote. You will also need to include a list of the materials, equipment, type of services, and as to when or how they will be carried out.

Warranties

Warranties or benefits are usually expected by a consumer when goods or services are being supplied. This is understandable because customers want to protect themselves and make sure that they are getting their money’s worth. However, businessmen need to protect themselves and their business as well. Specify an exact date that limits your warranty for a product or a service and provide a disclaimer or a force majeure clause that frees you from any responsibility when natural and unavoidable catastrophe occurs.

Limitation of Liability

Include a limitation of liability into your quote to protect you and your client from certain risks such as theft or physical loss. This aspect of your quote can be open for negotiation. If your customer insists on higher limits, you might need to increase your quote in order to provide the high insurance need.

Creating a quotation can be a tedious process. To help you lessen the workload, you can download premade templates to use. Our Sample Forms, Sales Quotation Samples, and Price Quotation Samples are easily downloadable and provide easy access for your quick quotation needs.