FREE 7+ Sample Standard Quotation Forms in MS Word | PDF

Retail stores, hardware stores, construction material suppliers, bakeries—almost all types of businesses can gain more customers by communicating with their customers regarding the specific services and products that they can provide as well as its concurrent prices, warranties, delivery specifics, and other necessary information in business transactions.

Sales quotations allow businesses to discuss with potential buyers/customers regarding the types of materials they are going to use and the corresponding prices. A sales quotation therefore, enables them to gain a potential buyer’s willingness to avail their products and/or services by allowing customers the chance to haggle the price and adjust the quality, types, and quantity of materials to be used or other services specifics.

Whether you are a business owner, a sales manager, or a sales associate, you need to know how to prepare a well-structured and effective sales quotation. For your guidance, we have made available a variety of sales quotation Sample Forms that you may download for free. These templates are available both in PDF and Word formats thus allowing you easy access and storage in your devices. Scroll down below to view our helpful templates!

Standard Request for Quotation Form

Standard Quotation and Specification Form

Sample Standard Quotation Request Form

Standard Product Quotation Form in PDF

Standard Price Quotation Form Example

What Is a Sales Quotation?

A sales quotation is a particular business or sales document that a potential supplier or service provider gives to a potential buyer or customer. This document contains a specification of the price estimates for each specific product or service that a potential buyer/customer may need for a particular project. In normal settings, a sales quotation is sent to a potential customer in response to a letter asking for a sales quotation.

This said letter that asks for a quotation is sent by a potential customer to a potential supplier/service provider. This letter contains an enumeration of the specific items/services that he/she wishes to procure. The quantity is also specified as well as the date when those items are needed should the buyer decide to buy from the business.

For a more in-depth understanding of what this document is, refer to our templates on this page.

Aside from sales quotation forms, we also have Price Quotation Samples that are also available for free download. You can access these templates by clicking on the link provided.

Standard Quotation Form in PDF

Standard Quotation Order Form

Difference between a Sales Quotation and a Sales Order

A lot of people can be mislead into believing that a sales quotation can serve as a sales order and vice versa, when in fact these are two very different types of document that are used for different purposes.

As discussed, a sales quotation is merely an estimation of the cost for particular items that a potential buyer is thinking of procuring. When a sales quotation is received by a potential buyer, it does not give rise to a sales contract. There is no responsibility on either party to either make payment or deliver the services/products that are enumerated in the sales quotation. On the other hand, a sales order serves as proof of a sale contract. It is implied that before a sales order is issued, there has already been a mutual agreement between the seller/business and the customer regarding the sales specifics (delivery date, payment terms, and item prices). Therefore, when there is a sales order, the business/supplier must provide the products or services that are contained in the sales order; also, the customer is legally bound to make payment for the said items.

Now that you know the basics, feel free to download more templates from our website by using the search bar on our main page. For more sales quotation reference, check out our collection of Sales Quotation Samples that you can access by clicking on the link provided.