Vehicle Inspection Forms Samples & Templates

When a vehicle is purchased or when a person wants to apply for its insurance, an inspection of the concerned vehicle is conducted to assess its working condition and any damage or loss that it may have received. It can be due to accidents before finally settling on the various provisions of purchase or the granting of the vehicle’s insurance policy manual. Seeing the significance of such inspection forms, here is a list of various sample forms.

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Drivers Vehicle Inspection Form

Driver’s Vehicle Inspection Report (DVIR)

Date: __________
Driver’s Name: __________
Vehicle Make: __________
Vehicle Model: __________
Vehicle Year: __________
Vehicle Identification Number (VIN): __________
Odometer Reading: __________

Pre-Trip Inspection

1. Engine Compartment:
   • Engine oil level
   • Coolant level
   • Battery condition
   • Visible leaks or damage
     Comments: __________
2. Outside and Under Vehicle:
   • Tire condition and pressure
   • Wheels and rims
   • Exhaust system
   • Suspension
   • Brakes
     Comments: __________
3. Lights and Reflectors:
   • Headlights
   • Taillights
   • Turn signals
   • Reflectors
     Comments: __________
4. Windows and Mirrors:
   • Windshield
   • Windows
   • Mirrors
   • Windshield wipers
     Comments: __________
5. Inside the Cab:
   • Steering mechanism
   • Horn
   • Speedometer and gauges
   • Emergency equipment (fire extinguisher, triangles/flares, etc.)
     Comments: __________
6. Cargo Area (if applicable):
   • Secure loading
   • Absence of leaks
     Comments: __________

General Comments: __________

Post-Trip Inspection

• Repeat the pre-trip inspection steps
• Note any changes or additional issues found during the day’s operations

Comments: __________

Driver’s Signature: __________
Supervisor’s Signature: __________ (if required)

Note: Any problems identified should be immediately reported to a supervisor or mechanic for necessary action. Ensure this form is completed daily to maintain vehicle safety and compliance

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Pre and Post Trip Vehicle Inspection Form

Vehicle Information
Date: July 15, 2024
Driver’s Name: Michael Roberts
Vehicle Make: Toyota
Vehicle Model: Highlander
Vehicle Year: 2021
Vehicle Identification Number (VIN): 5TDZZRAHXM5S03421
Odometer Reading (Start): 58900
Odometer Reading (End): 59045

Pre-Trip Inspection

1. Engine and Fluids:
   • Engine oil: Full
   • Coolant level: Sufficient
   • Transmission fluid: Adequate
   • Brake fluid: Normal
     Comments: All fluid levels are within safe operating range.
2. Tires and Wheels:
   • Condition of tires: Good, no visible wear
   • Air pressure: All tires at 32 psi
   • Lug nuts and wheel assembly: Tight and secure
     Comments: Tires are in good condition, ready for the trip.
3. Lights and Signals:
   • Headlights: Working
   • Brake lights: Operational
   • Turn signals: Functional
   • Emergency flashers: Working
     Comments: All lights and signals are functional.
4. Brakes and Mirrors:
   • Brake performance: No issues on test brake
   • Mirror adjustment and condition: All mirrors adjusted and clear
     Comments: Brakes and mirrors are in excellent condition.
5. Safety Equipment:
   • Fire extinguisher: Present and charged
   • First aid kit: Fully stocked
   • Safety triangles: 3 present
     Comments: All safety equipment checked and in place.
6. Interior and Controls:
   • Steering function: Responsive
   • Horn: Loud and clear
   • Seat belts: All functioning
   • Gauges and controls: All operational
     Comments: Interior check complete, all controls functioning.

Pre-Trip General Comments: Vehicle is in excellent condition, ready for departure.

Post-Trip Inspection

• Overall Vehicle Condition:
  Comments: Vehicle maintained excellent condition throughout the trip.
• Identified Issues During Trip:
  Comments: No new issues identified.
• Equipment Left in Vehicle:
  Comments: All equipment accounted for, nothing left behind.
• Cleanliness and Sanitation:
  Comments: Vehicle clean and sanitized post-trip.

Post-Trip General Comments: The trip went smoothly without any issues; vehicle performed well.

Signatures
Driver’s Signature: Michael Roberts
Supervisor’s Signature: Laura Johnson (if required)

Notes:

• No mechanical issues noted. The vehicle continues to perform optimally under current maintenance schedules.
• Recommend routine checks continue as per schedule

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Dot Daily Vehicle Inspection Form

Date: July 15, 2024
Driver’s Name: Emily Carter
Company Name: Carter Transport LLC
Vehicle Type: Commercial Truck
Vehicle Make/Model: Volvo VNL
Vehicle Year: 2023
License Plate Number: XT4927
Odometer Reading: 112,347

Inspection Checklist

1. Service Brakes, including trailer brake connections
   • Working properly
     Comments: No issues found.
2. Parking (hand) brake
   • Engages and holds vehicle
     Comments: Functions as expected.
3. Steering Mechanism
   • Operates smoothly
     Comments: Steering checked, no problems detected.
4. Lighting Devices and Reflectors
   • Headlights, taillights, turn signals, reflectors
     Comments: All lighting devices working properly.
5. Tires
   • Condition, tread depth, and inflation
     Comments: Front tires at 80% tread, rear tires at 75% tread, all tires properly inflated.
6. Horn
   • Functional and audible
     Comments: Horn loud and clear.
7. Windshield Wipers
   • Operate effectively
     Comments: Wipers in good condition, fluid level full.
8. Rear Vision Mirrors
   • All mirrors present and adjustable
     Comments: Mirrors intact and offering clear rear visibility.
9. Coupling Devices (if applicable)
   • Secure and free of excessive wear
     Comments: Coupling checked, no excessive wear.
10. Wheels and Rims
    • Free from cracks and distortions
      Comments: Wheels and rims are undamaged.
11. Emergency Equipment
    • Fire extinguisher, warning devices for parked vehicles, spare fuses
      Comments: All emergency equipment in place and functional.

Additional Remarks:
Comments: The vehicle is in excellent condition, ready for the day’s route.

Certification of Inspection
I certify that I have inspected the above vehicle as required by the DOT regulations and have found it to be in satisfactory condition.

Driver’s Signature: Emily Carter
Supervisor’s Signature: John Adams (if applicable)

Note: This inspection has confirmed that the vehicle meets all necessary DOT standards and is safe for operation. Any issues identified during the inspection have been addressed prior to this report

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Daily Truck Inspection Form

Date: July 15, 2024
Driver’s Name: Thomas Lee
Company Name: Lee Logistics Inc.
Truck Number: LL192
Odometer Reading: 78653
Route/Job Number: 504-A

Inspection Checklist

1. Engine and Oil Levels
   • Check engine oil, coolant, and transmission fluid
     Comments: Engine oil at full mark, coolant level adequate, transmission fluid clear.
2. Brakes
   • Inspect service brakes, parking brake, and brake connections
     Comments: Brakes responsive, no leaks in connections.
3. Tires
   • Check tire pressure, tread depth, and overall condition
     Comments: All tires at 32 psi, tread depth at 70%, no visible damage.
4. Lights and Signals
   • Verify operation of headlights, tail lights, brake lights, and turn signals
     Comments: All lights functional; right rear signal slightly dim.
5. Steering and Horn
   • Test steering responsiveness and horn functionality
     Comments: Steering smooth, horn loud and clear.
6. Windshield and Wipers
   • Ensure windshield is clear of cracks and wipers are functioning properly
     Comments: Windshield clear, wipers effective.
7. Mirrors
   • Confirm that all mirrors are intact and provide clear visibility
     Comments: Mirrors properly adjusted, no cracks.
8. Emergency Equipment
   • Check for the presence and condition of fire extinguisher, warning triangles, and first aid kit
     Comments: Fire extinguisher fully charged, triangles and first aid kit in place.
9. Body and Frame
   • Inspect for any damage or alterations to truck body and frame
     Comments: No damage, frame intact.
10. Interior Cleanliness
    • Ensure the cab is clean and free of debris
      Comments: Interior clean, all items stowed properly.
11. Cargo Securement
    • Verify that cargo is properly secured and compliant with safety standards
      Comments: Cargo secured per guidelines, no loose items.

Additional Notes:
Comments: Right rear signal bulb needs replacement. Otherwise, truck in excellent condition for route.

Driver’s Certification
I certify that the above inspection was performed and all items were found to be in satisfactory condition unless otherwise noted.Driver’s Signature: Thomas Lee
Supervisor’s Signature: Sandra Choi (if required)

Note: This form provides a thorough check to ensure the truck is safe and ready for operation. The noted issue with the right rear signal will be addressed prior to departure

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Browse More Templates On Vehicle Inspection Forms

Vehicle Inspection Checklist Form Template

Vehicle Inspection Request Form Template

When a vehicle owner wants to know the present condition of the vehicle that they own, they may request the vehicle producers to inspect the condition and quality of the vehicle. You may also see inspection reports.

How Do I Get My Vehicle Inspection Report Online?

• Visit the Relevant Website:
  • Go to the official website of the organization responsible for vehicle inspections in your area, such as your state’s Department of Motor Vehicles (DMV) or a specific vehicle inspection agency.
• Locate the Inspection Services Section:
  • Navigate to the section of the website dedicated to vehicle inspection services. This may be labeled as “Vehicle Inspection Reports,” “Inspection Services,” or similar. You can also see more on Daily Vehicle Inspection Form.
• Enter Vehicle Information:
  • Provide the necessary information about your vehicle. This typically includes the Vehicle Identification Number (VIN), license plate number, and possibly other identifying details.
• Authenticate Your Request:
  • Verify your identity or ownership of the vehicle as required. This may involve logging into an existing account, creating a new account, or providing additional personal information.
• Download or View the Report:
  • Once authenticated, you should be able to view and download your Vehicle Inspection Report. Look for options like “View Report,” “Download Report,” or “Print Report. You can also see more on Daily Vehicle Inspection Checklist.

Sample Annual Vehicle Inspection Report Form

When a vehicle is inspected annually as a part of its warranty offer, it is inspected on an annual basis to determine its quality and working condition at the year’s end.You may also see vehicle inspection forms.

Vehicle Pre-Trip Inspection Form Example

Before an accredited trip for tourists or other dignitaries, the appointed vehicle is checked as a safety measure, determining how good it is for the purpose of traveling long distances. You may also see the vehicle bill of sale form.

Uses of the Vehicle Inspection Form

Vehicle inspection forms are used to determine the quality of the vehicle and the extent of damage it may have suffered as a result of an accident. Such an inspection form takes a lot of factors into account, chiefly issues regarding safety, reliability, and performance. You may also see vehicle release forms.

• Safety Compliance:
  • Ensures that vehicles meet safety standards to prevent accidents and malfunctions.
  • Identifies potential hazards or defects that need to be addressed.
• Regulatory Compliance:
  • Helps comply with local, state, or national regulations regarding vehicle inspections.
  • Provides documentation required for legal and administrative purposes.
• Preventive Maintenance:
  • Assists in the early detection of wear and tear, allowing for timely maintenance and repairs.
  • Prolongs the lifespan of the vehicle by ensuring all components are functioning correctly.
• Fleet Management:
  • Used by companies managing a fleet of vehicles to track the condition and maintenance needs of each vehicle.
  • Helps in scheduling regular inspections and maintenance for all vehicles in the fleet.
• Insurance Requirements:
  • Often required by insurance companies to assess the risk and determine the premiums.
  • Provides proof of the vehicle’s condition in case of claims.
• Resale Value:
  • A thorough inspection record can enhance the resale value of a vehicle by providing potential buyers with confidence in the vehicle’s condition. You can also see more on Vehicle Inspection Request Form.
  • Documents the maintenance history and overall care of the vehicle.
• Rental and Leasing:
  • Rental and leasing companies use inspection forms to check the vehicle’s condition before and after rental periods.
  • Ensures that any damages or issues are identified and addressed, preventing disputes with customers.
• Operational Efficiency:
  • Helps in maintaining the operational efficiency of vehicles, reducing downtime caused by unexpected breakdowns.
  • Ensures that vehicles are always ready for use, improving overall productivity.
• Documentation and Record-Keeping:
  • Provides a detailed record of inspections, which can be useful for audits and reviews.
  • Helps in tracking the history of repairs and maintenance for each vehicle.
• Driver Responsibility:
  • Encourages drivers to take responsibility for the vehicle’s condition by conducting regular checks.
  • Ensures that drivers are aware of the vehicle’s condition and sample report any issues promptly.

Such forms come in handy while purchasing a car from a dealer or while applying for insurance for the concerned vehicle. Sometimes, vehicles are inspected to ensure that they remain safe in the event of it carrying a dignitary or when they are used on a daily basis to commute people from one place to another.You may also see vehicle order forms.

Daily Vehicle Inspection Form Outline

When a vehicle is used on a daily basis, such as taxis, lorries or waste dispensing vehicles, they are subjected to daily inspection to detect any unseen wear and tear.You may also see service forms.

Vehicle Damage Inspection Form Format

When a vehicle is damaged as a result of an accident, the damage is inspected to determine repair costs and how much of the insurance money would be able to cover it. You may also see sample land forms

Basic Multipoint Vehicle Inspection Form Template

Formal Vehicle Inspection Checklist Form Template

Sample Lyft Vehicle Inspection Blank Form Template

Target Audience for the Vehicle Inspection Form Samples

The sample forms are aimed towards a large number of people, chiefly, car dealers and insurance companies who specialize in vehicular insurance. It is important that you, as a part of either organization, know how to compose and format a good vehicle inspection form that covers a broad range of provisions. You may also see car purchase agreements

It should also cover the nature and extent of the quality of damage the vehicle in question has sustained and what cost would it take to make it fit for working in a safe manner. Thus, a knowledge of vehicle inspection forms is a must to certify a car is fit. You may also see the vehicle lease agreement.

So what are you waiting for? We have an extensive range of sample inspection form templates that can be used to inspect vehicles. These templates are editable, so you can insert any relevant information which you wish to provide in the form. Or, you may use the templates to make your inspection form. You may also see payment forms.

Does North Dakota require a vehicle inspection?

North Dakota does not require regular vehicle safety inspections. However, emissions inspections may be necessary for certain vehicles, and commercial vehicles must adhere to specific inspection regulations.

What is the DD Form 626 to inspect a vehicle?

DD Form 626 is used by the U.S. military to inspect the safety and serviceability of commercial and military vehicles transporting hazardous materials, ensuring compliance with Department of Transportation (DOT) regulations. You can also see more on Weekly Vehicle Inspection Form.

Why do people register cars in SD?

People register cars in South Dakota due to its low registration fees, lack of state vehicle inspections, and no personal property tax on vehicles, making it financially advantageous for many, especially RV owners.

How many states in the US require vehicle inspections?

As of now, 15 states in the U.S. require regular vehicle safety inspections, while others may have specific requirements for emissions testing or commercial vehicle inspections. Regulations vary by state.

Vehicle inspection forms ensure road safety by systematically documenting vehicle conditions, identifying maintenance needs, and ensuring compliance with regulations. They help prevent accidents and extend vehicle lifespan through regular checks.

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