FREE 10+ Non-Profit Meeting Minutes Samples [ Board, Organization, Annual ]

Is it your first time to make minutes of a meeting? If you are tasked to write one, you already know that preparing meeting minutes doesn’t have to become a complicated task to accomplish. There are tips that could make your writing and preparation effective. You will also be provided with samples and ready-to-use templates to follow. This article will help you prepare especially if you belong into a non-profit organization who may be new to taking this type of task. Also, take note that the style, format, and content varies depending on your organization.

Meeting minutes are defined as written records that tells about what happened during the day or during the meeting. They are designed to inform people especially those that haven’t took the chance to join the meeting. It helps you keep track of the things that were decided during the meeting so that you can go back to it and use it in case you want to suggest something for future improvements and references.

All of us have tried attending a meeting, right? There are times that you weren’t able to catch up with the decisions made and with those ideas presented. That is why meeting minutes are made. The minutes provides an outline of who, what, where, and when your meeting occurred. It ensures that everyone is basically on the same page.

10+ Non-Profit Meeting Minutes Samples

1. Non-Profit Meeting Minutes Sample

2. Non-Profit Organization Meeting Minutes

3. Non-profit Corporate Meeting Minutes

4. Non-profit Fundraising Meeting Minutes

5. Non-Profit Board Meeting Minutes

6. Non-Profit Meeting Minutes Format

7. Standard Non Profit Meeting Minutes

8. Non-Profit Corporation Meeting Minutes

9. Non-Profit Annual Meeting Minutes

10. Non-Profit Council Meeting Minutes

11. Editable Non-Profit Meeting Minutes

Importance of Non-Profit Meeting Minutes

Meeting minutes basically help those people who haven’t had the chance to be present on the meeting to be aware of what was being discussed an what decisions were made. They also drive actions reminding you about your commitment. This will help boost your accountability and makes sure that you know what work you have to accomplish. As a type of written record, it also helps in preventing misunderstandings. Whenever a conflict takes place, the minutes will serve as an  objective third-party. Lastly, it saves your organization in terms of time and money. It must be able to avoid situations that are too costly.

Steps Involved in Writing Meeting Minutes

1. Pre-planning – this first step ensures an effective meeting minutes as it manages to carry out a well-thought agenda and meeting.  Depending on what type of structure and tools you are using in creating the minutes, the document must have a format that you know would work well as an agenda and minutes outline.
2. Record taking – this step explains what needs to be included in the meeting minutes. Before you decide to begin writing down notes, you have to understand first the type of information you need to record. The meeting minutes should include the date and time of meeting, names of the participants in the meeting and those that were unable to attend, amendments to the previous meeting, and the decisions made about the agenda.
3. Minutes writing process – it is advisable to write the minutes as soon as the meeting has ended since the information will still be fresh in your mind. Review the outline and add some notes if necessary. Make sure that you have also included all the essential details. Proofread the minutes and edit them to make it easier to read.
4. Sharing meeting minutes – there are several tools that you can use in sharing the meeting minutes. You can use Google Docs, OneNote, Lucid Meetings, Evernote, Agreedo, minutes.io, etc.
5. Filing of meeting minutes – once you have made necessary revisions in your meeting minutes, it must be stored for your future use. Most of the organizations have it stored online and have them backed up in an external hard drive.

FAQs

If you want to see more samples and format, check out some non-profit meeting minutes samples and templates provided in the article for your reference.