FREE 31+ Request Samples in Google Docs | InDesign | MS Word | Apple Pages | PSD | Outlook | PDF

As an employee, there must be various reasons why you might find yourself in need to send a business letter to another organization or company during your regular workday. It might be for the reason of asking another business for a piece of specific information about a product, service, or even donation. A request letter is often used for this purpose. This type of professional business letter is written to get the attention of the recipient to execute a particular demand or claim of the sender.

FREE 31+ Request Samples

1. Sample Request for Quotation Template

2. Sample Request Proposal Template

3. Sample Request for Reference Template

4. Sample Cleaning Request Form Template

5. Sample Software Change Request Template

6. Sample Document Request Template

7. Sample Payment Request Template

8. Sample Email Request Template

9. Sample Employee Request Form Template

10. Sample Design Request Template

11. Sample Project Request Template

12. Sample Research Requisition Request Template

13. Sample Request for Purchase Order Template

14. Sample Character Reference Request Template

15. Sample Feedback Request Template

16. Sample Meeting Request Template

17. Sample Training Request Template

18. Sample Promotion Request Template

19. Sample Report Request Template

20. Sample Business Request Template

21. Sample Expense Request Template

22. Sample Information Request Template

23. Sample Creative Request Template

24. Sample School Request for Service Template

25. Sample Product Request Template

26. Sample Marketing Request Template

27. Sample Bid Request Template

28. Sample Request for Construction Template

29. Sample Grant Request Template

30. Sample Customer Request Template

31. Sample Financial Request Template

32. Sample Vendor Request Template

What is a Request Letter?

A request letter is a formal letter that is written by a sender who needs to acquire certain information, favor, permission, service, or other matter that requires a humble and polite request. Request letters can be found in other kinds of letters such as announcement letters, invitation letters, persuasive letters, as well as job application cover letters. There are also letters that use requesting tones like cancellation letters, maternity leave letters, love letters, petition letters, friendly letters, and more.

How to Write a Request Letter

Request letters are considered an official document that presents the intention of the sender which in this case is to request something like a particular document they need, information, assistance, or permission. Other types of formal business letters are cover letters, interview follow-up letters, offer letters, letters of recommendation, sales letters, and resignation letters.

Step 1: Identify the Purpose of Writing a Request Letter

The first step is to determine the purpose or reason why you are writing the request letter. Do you want to ask for a piece of particular information, a favor, or a recommendation? Knowing the purpose of your letter will enable you to focus on what to include in the content of your letter.

Step 2: Begin Writing the Letter After Creating a Format

Request letters are written using a formal business letter format which means that it must include the writer’s and receiver’s address, date of writing, salutation, body paragraph, closing statement or paragraph, and the signature of the sender.

Step 3: Provide Your Introduction and Include Supporting Information

After starting with a formal salutation, introduce yourself and provide an explanation of why you are writing a request letter.  Include the supporting information in the body paragraph of the document so your recipient will understand the purpose of your letter.

Step 4: Make Your Request Then Politely Close Your Letter

Once you are done providing the important background information, you can now make your request. Make it clear and be specific. Then write the summary of your request as you close your letter. Proofread and make necessary corrections in your letter before sending it to your recipient.

FAQs

Request letters refer to formal letters or documents that are written for the purpose of requesting anything from another person, business, or organization. It is also considered a formal method of asking for a favor from administrative personalities or higher authorities. A request letter can also be written and sent to a certain organization from a social welfare institution to request a donation.